Transcript Test Preparation, Security, and Procedures

Test Preparation, Security,
and Administration
State Mandated Testing
2006-07
In accordance with State Regulations
at 6.10 Part 7
Required Training
 For school principals, test coordinators, test
examiners (teachers), and proctors (EAs)
 Training is required for any school personnel who
handle the assessments including office staff.
Assessments include
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NMHSCE (10th-12th)
NMELPA (K – 12)
NMSBA (3-9 and 11)
Alternate Assessments (3rd-12th)
 Sign-in, with a printed name and signature, on the
Non-disclosure forms that list the training topics
and dates.
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Required Training
 A signature on the non-disclosure is the teacher’s
consent that
• They will comply with the rules of test administration outlined
by the testing company and PED including accommodations
for all students.
• They will comply with test security as outlined in state
regulation 6.10 part 7.
 Make a copy of the Non-disclosure form for your
records.
 Send the ORIGINAL Non-disclosure forms to
RDA!!
– Deadlines:
• High Schools for fall NMHSCE staff: Thursday, Oct. 19, 2006
• Remaining staff: Thursday, November 30, 2006
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Who can administer
the tests?
 Only trained, certified staff are permitted to
administer tests:
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Licensed school instructors and administrators
Teachers on waivers or intern licenses
Long-term substitutes with a valid teaching license
Coaches and contractors with a valid teaching
license
– Licensed counselors and related service providers
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Who can serve as a test proctor?
 Any staff or community member who has been
trained in proper test administration and test
security may serve as a proctor.
 Parents cannot proctor in their own child’s
classroom.
 Proctors can assist, but may not act as test
administrators.
 All proctors must sign a non-disclosure form.
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New Mexico High School Competency
Examination (NMHSCE)
– New Test Vendor: Harcourt Assessment Inc.
– Reading, Language Arts, Mathematics,
Science, Social Studies, Composition
(English and Spanish version)
 Test Windows:
October 23-November 17
January 16-February 2
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New Mexico Standards-Based Assessment
(NMSBA): Grade 11
– Replaces the New Mexico High School
Standards Assessment (NMHSSA)
• Reading, Writing, Mathematics,
Social Studies, and Science (English
version)
• Reading, Writing, and Math
(Spanish version)
– Test Window: February 26 - March 23
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Original and New Mexico Alternate
Performance Assessment (NMAPA)
– Grades 3-12+
– Available only to students with significant
cognitive disabilities who meet the
eligibility criteria established by the
NMPED
– Test windows:
November 1 - 30
March 5 - April 6
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New Mexico English Language Proficiency
Assessment (NMELPA)
 Three testing windows per year
 Students tested once per year
 Test Windows:
October 30 - November 17
January 15 - February 2
April 16 - May 4
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Test Preparation Do’s
 Do ask RDA if you are not sure if the materials
you have are appropriate for test preparation.
 Do look at the test objectives provided by the
testing company.
 Do read, review, and discuss the PED Procedures
Manual and the Test Examiner’s Manual before
administering the test.
– Clarify staff questions.
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More Test Preparation Do’s
 Do use the practice materials provided and the
copies of teacher guides.
 Do learn how to identify secure test materials. (The
booklet will be labeled as “Student Test” or with the name
of the test.)
 Do schedule your school’s test administration
windows early in the designated state
administration window.
• Do allow plenty of time for students to complete
the assessments.
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More Test Preparation Do’s
 Optimal Testing Times
– Mornings
– Tuesdays, Wednesdays, Thursdays
 May adjust order of content area tests or test
sessions to accommodate scheduling needs of
school.
 Students within the same grade must take the same
session(s) at the same time
 Do arrange for make-up tests for all students who
are absent.
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Test Preparation Don’ts
 Don’t use old tests as test preparation
materials!! (Even old forms are copyrighted.)
 Don’t use or make copies of any
copyrighted test preparation materials.
 Don’t use any actual test items as
preparation materials (Changing the setting or
numbers, paraphrasing the item, or rewording the item
is a violation of test security).
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More Test Preparation Don’ts
 Don’t use materials when you are not sure
of the source.
 Don’t photocopy, discuss, or reproduce test
items.
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TEST SECURITY
 Tests must be stored in a locked, secure area with
limited access at all times when not in use.
 No one can review secure tests without prior
approval from RDA and without signing the
Non-Disclosure Agreement.
 Test booklets and answer documents are counted
and issued by sequential number to the school.
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TEST SECURITY
 Teachers must sign to receive test booklets.
 Test booklets must be issued to teachers in
sequential order.
 Tests are to be stored overnight in a secure, locked
setting.
 Tests must be assigned to students and the record
must be given to RDA, as well as a copy kept by
the Test Rep.
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Test Administration Do’s
 Do test 100% of students required to take the test.
 Do encourage a student who is not trying.
 Do remove instructional materials (e.g.,
multiplication tables) from test settings during
testing.
 Do have test monitors in the halls to assist with
emergencies or to obtain additional test materials.
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More Test Administration Do’s
 Do return test materials each day to the
testing coordinator for secure overnight
storage.
 Do keep records on unique situations that
keep students from being tested.
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Testing Irregularities
 A testing irregularity is “any circumstance within
or beyond the control of a school district that in
the opinion of the PED or a school district, raises
doubts about the propriety of standardized testing
procedures, preparation materials, standardized
test administration, standardized testing security,
student scores attained from standardized testing,
or teacher or student conduct observed during
standardized testing.” (6.10.7.7 (A) NMAC)
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Reporting Testing Irregularities
 Do report suspected testing irregularities
immediately to the Principal and RDA.
 Suspected testing irregularities should be
reported in accordance with procedures in
NMPED rules at 6.10.7.13 NMAC
 The DTC submits report to the NMPED that
contains the allegations, findings, and
corrective actions taken, if any
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More Test Administration Do’s
 Do post conspicuous signs near copy
machines warning that tests cannot be
copied.
 Do refer parents, and staff members, who
request to view the test to RDA.
 Do arrange for make-up tests for all
students who are absent.
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More Test Administration Do’s
 Do follow all directions for a standardized
administration.
 Do collect materials after testing each day, have
test examiners inventory booklets and notify RDA
if a booklet is missing.
 Do allow students to read if they finish early, but
not to write.
 Do return tests for shipping to RDA immediately
after testing is completed.
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Test Administration Don’ts
 Don’t discuss items on a test with other teachers!!
– Teachers may not take the test being administered,
unless they will be giving student accommodations.
 Don’t use items from the test to teach concepts to
students (changing the setting or numbers, paraphrasing the item,
or rewording the item is a violation of test security).
 Don’t let students leave the room and return to
continue on the same subtest.
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More Test Administration Don’ts
 Don’t leave students alone in the room when they
are testing.
 Don’t help or coach students with test answers.
 Don’t suggest that students rethink an answer or
provide hints.
 Don’t change a student’s answer or direct a student
to change an answer.
• According to state regulation a teacher’s license can be either
suspended or revoked for a testing irregularity
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More Test Administration Don’ts
 Don’t give students breaks or allow them to talk in
the midst of a subtest.
 Don’t let students take cell phones out during test
administration.
 Don’t leave tests unattended in an unlocked room.
 Don’t test students on different subtests at the
same time.
 Don’t show a secure test to a parent.
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More Test Administration Don’ts
 Don’t permit students to use any unauthorized
materials during the test administration.
 Don’t take test booklets or answer documents off
campus.
 Don’t permit students to leave the room with
testing materials for any reason.
 Don’t post the test vocabulary words from the
items or words from the test directions.
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Distinctions
 Adaptations
– Timing/scheduling
 Accommodations
– Presentation
– Response
(see handout)
Reference the
NMPED Testing
Accommodations
Guide for specific
details.
 Modifications
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Testing Accommodations
Defined
 Adaptations: variations on standardized test
administration that do not need to be documented
or reported as accommodations.
 Accommodations: allowable changes in
administration procedures that do not change the
construct intended to be measured.
 Modifications: prohibited changes that cause the
measurement of the intended construct to be
invalid.
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Accommodations
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ELL
Special Education
504 students
All students are eligible for the allowable
accommodations listed; however the student
should have been receiving these
accommodations in the classroom for at least
three months prior to testing in the content area
– (Reference NMPED Testing Accommodations document)
 Order large print and Braille versions ASAP
from Testing Services 848-8751
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Highlights
Allowable Accommodations:
Reading
 Braille version or large print version of
assessment
 Reading aloud, tape recording, or signing of test
directions only
 Paraphrasing of directions only
 Reading aloud or in the student’s native
language or translation of the directions only
 Use of word-to-word translation reference or
word list
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Highlights
Allowable Accommodations:
Reading
 Use of scribe to write/record oral responses.
 Use of signing or pointing as alternative
responses.
 Use of certain types of assistive technology
(with voice output disabled).
 Recording responses on audio tape.
 Use of a scribe to translate a student’s oral
responses from a language other than English.
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Highlights
Allowable Accommodations:
Writing
 Braille version or large print version of
assessment
 Reading aloud, tape recording, or signing of
test directions, stimulus material, questions,
and/or response choices
 Paraphrasing of directions only
 Reading aloud or in the student’s native
language or translation of test directions,
stimulus material, questions, and/or response
choices
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Highlights
Allowable Accommodations:
Math, Science, & Social Studies
 Braille version or large print version of
assessment
 Reading aloud or tape recording of test
directions, stimulus material, questions,
and/or response choices
 Use of communication devices (e.g., text
talk converter) to read items
 Reading aloud or in the student’s native
language or translation of test directions,
stimulus material, questions, and/or response
choices
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Highlights
Allowable Accommodations:
Math, Science, & Social Studies
 Use of word-to-word translation reference or
word list
 Use of scribe to write/record oral responses
 Use of scribe to translate student’s oral
responses from a language other than English
 Use of signing or pointing as alternative
responses
 Use of certain types of assistive technology
 Recording responses on audio tape
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Prohibited Modifications
All Tests
 Paraphrase stimulus material, questions,
and/or response choices
 Restate questions with more appropriate
vocabulary or define unknown
vocabulary
 Clarification of English words
 Use of a dictionary to look up words
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Prohibited Modifications: Reading
 Reading aloud, tape recording, or signing of
stimulus material, questions, and/or response
choices
 Using communication devices (e.g., text talk
converter) to read stimulus material, questions,
and/or response choices
 Reading aloud in the student’s native language
or translation of stimulus material, questions,
and/or response choices
 Use of assistive technology in which voice
output has not been disabled
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Prohibited Modifications: Writing
 Using communication devices (e.g., text talk converter)
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to read stimulus material, questions, and/or response
choices
Recording responses on audio tape
Use of a spell checker
Indicate responses to a scribe for constructed responses
in which writing is scored
Use of a scribe to translate a student’s oral response
from a language other than English into the test book
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Prohibited Modifications: Math
 Use of a calculator on a test or test session
in which calculator use is not permitted.
 Use of arithmetic tables.
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Adaptations of Standardized
Administration
 Do not need to be documented for any
content area.
 Available to all students.
 Should not be reported as
accommodations on the Student Data
Grid.
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Adaptations:
Setting/Environment
 Location appropriate to testing needs of
students
 Grouping students: whole classroom,
small groups, individual administration
 Administration by individuals other than
the student’s usual teacher
 Preferential seating
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Adaptations: Presentation
 Use of devices providing kinesthetic,
visual, or auditory assistance, such as
pencil grips, visual magnification devices,
auditory amplification
 Rereading the script in the administration
manual to all students when requested by
any student
 Use of place markers to maintain place
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Adaptations: Response
 Spelling words to students who request it
(except for Writing & Language Arts)
 Allowing students to mark responses in
test booklet
 Allowing students to mark responses on
large-print answer documents
 Use of place markers to maintain place
for responding
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Alternative Assessment for ELL
(The Portfolio)
 Portfolio window is October 23 - April 3,
2007 for NMHSCE
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Accommodation Workshop Dates
 Tuesday Nov. 14
 Wednesday Nov. 15
 Tuesday Nov. 21
 Wednesday Nov. 29
 Thursday Nov. 30
4:00 – 6:00pm
2:00 – 4:00pm
4:00 – 6:00pm
2:00 – 4:00pm
4:00 – 6:00pm
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NMHSCE Q&A Session
 Friday Jan. 5
 Tuesday Jan. 9
 Wednesday Jan. 10
3:00 – 4:30pm
7:30 – 9:00am
3:00 – 4:30pm
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Test Administration Workshops
 Monday Feb. 5
 Tuesday Feb. 6
 Wednesday Feb. 7
3:00 – 5:00pm
3:00 – 5:00pm
7:30 – 9:30am
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Thank You for your help!
 Questions? Call RDA (848-8710)
and/or
 Rda.aps.edu
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