Transcript Priority Based Budgeting Update

Priority Based
Budgeting
Update
Board of County
Commissioners
Workshop
December 10, 2012
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Priority Based Budgeting
Workshop, December 10, 2012
Workshop Agenda
 Introductions
 Brief
History/ Overview
 Budget Challenge Results
 Priority Based Budgeting Model Reveal
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Priority Based Budgeting
Workshop, December 10, 2012
Overview


County Challenge: Balance an ongoing $3 million
budget shortfall over the long term, while allocating
limited financial resources to achieve the
community’s priorities
Actions to Date:
 Eliminated approximately 65+ FTE (since 2008)
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Employee salary and benefit reductions (2011-15)
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Many more positions currently vacant
3-year contracts with employees to stabilize costs
Partnered with other agencies to stabilize
revenues by restructuring property tax rates
(since 2011)
Formed regional partnerships and outsourcing of
services (since 2010)
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Priority Based Budgeting
Workshop, December 10, 2012
Overview
General Fund
Current Operating Revenue:
Property Tax
State Consolidated Taxes
Licenses & Permits
Gaming
Intergovernmental
Charges for Service
Fines & Forfeitures
Miscellaneous
Transfers In
Current Revenue
2012-13
Adopted
2013-14
Projected
2014-15
Projected
2015-16
Projected
2016-17
Projected
17,187,042
10,070,293
3,219,500
816,000
1,434,705
3,655,506
1,091,250
815,976
75,000
38,365,272
17,788,588
10,365,546
3,219,500
816,000
1,434,705
3,655,506
1,091,250
815,976
75,000
39,262,071
18,411,189
10,661,525
3,219,500
816,000
1,434,705
3,655,506
1,091,250
815,976
75,000
40,180,651
19,055,581
10,909,683
3,219,500
816,000
1,434,705
3,655,506
1,091,250
815,976
75,000
41,073,201
19,722,526
11,166,478
3,219,500
816,000
1,434,705
3,655,506
1,091,250
815,976
75,000
41,996,941
Total Operating Resources
38,365,272
39,262,071
40,180,651
41,073,201
41,996,941
Requirements
Operating:
Personnel Services
Services & Supplies
Capital Outlay
Total Operating
28,298,192
7,677,298
35,975,490
28,975,571
7,773,264
36,748,835
29,562,061
7,870,430
37,432,491
29,908,883
7,968,810
37,877,693
30,260,652
8,068,421
38,329,072
Non-Operating:
Transfers Out
Contingency
Total Non-Operating
1,850,150
539,632
2,389,782
2,047,650
1,102,465
3,150,115
2,187,650
1,122,975
3,310,625
2,327,650
1,136,331
3,463,981
2,467,650
1,149,872
3,617,522
38,365,272
39,898,950
40,743,116
41,341,674
41,946,594
Total Requirements
Surplus/(Deficit)
-
(636,878)
(562,465)
(268,474)
50,347
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Priority Based Budgeting
Workshop, December 10, 2012
Overview

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County is closing the budget gap, but challenges
continue:
 $17 million backlog in road maintenance
 Annual funding for road maintenance
inadequate
 Water and storm water infrastructure needs
Goals:
 Align County planning efforts
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20-year Master Plan, 3-5-year Strategic Plan, 5-year
Capital Improvement Plan, 5-year Financial Plan
and annual Budget
Implement Priority Based Budgeting to shift the
conversation from across the board budget
cuts to focus on value to the community
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Priority Based Budgeting
Workshop, December 10, 2012
Budget Challenge

During the month of November, residents were
given the opportunity to allocate $500 among the
county priorities.
 They could take a 5 minute or 15 minute version.
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5 minute version allowed residents to allocate between
the 6 priorities
15 minute version allowed residents to allocate among
the sub results of each priority also
They could add a priority or sub result of a
priority if their priority was not listed
We tracked the participants by master plan
area, their comments and priorities, but we did
not track their names or personal information
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Priority Based Budgeting
Workshop, December 10, 2012
Letting residents know about the
challenge
Newspaper articles, County Manager’s running commentary, paid
advertisement, 4 public workshops, emails, face book and word of mouth
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Priority Based Budgeting
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Budget Challenge Results

Del Ray Beach, FL (pop. 61,000 ) - 11 responses

Wellington, FL (pop. 57,000) -15 responses
 Douglas
County (pop. 48,000)- 86
responses (over 300 read the challenge)
23 – short version responses
63 – long version responses
Includes 13 senior high school
students from Sierra Lutheran High
School

Since 2009, only 4 – 6 residents participated in
annual county budget workshops
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Priority Based Budgeting
Workshop, December 10, 2012
Summary of Responses
Infrastructure
Safe Community
Preservation of Natural Environment, Resources and Cultural Heritage
Economic Vitality
Managed Growth and Development
Financial Stability (Governance)
# of respondents
5-minute
15-minute
version
version
29%
25%
23%
18%
15%
18%
14%
15%
7%
11%
13%
13%
23
50
Total
Citizens
27%
19%
17%
14%
10%
13%
SLHS
Students
17%
22%
15%
24%
10%
11%
Total
25%
20%
17%
16%
10%
13%
73
13
86
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Priority Based Budgeting
Workshop, December 10, 2012
Summary of Responses
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Priority Based Budgeting
Workshop, December 10, 2012
Responses By Area
Safe Community
104
85
Preservation of Natural Resources
110
Economic Vitality
h
ount
in
Jac ks
e D ou
glas C
139
Ruhe
n
India
n
East V
Footh
ill
Geno
a
Taho
Pinen
Outs
id
ut
125
e Bas
119
alley
Infrastructure
y
Valle
y
8
Hills/
14
strot
John
17
son L
Gard
nervi
ane
lle R a
ncho
s
Mind
en
/ Gar
dnerv
ille
Surveys were summarized by master plan areas
5
4
3
3
3
2
1
4
120
96
59
132
164
123
149
127
110
114
121
44
65
144
51
150
55
77
56
57
77
121
90
47
168
50
104
60
103
92
91
79
84
63
73
48
88
84
Managed Growth and Development
41
48
55
59
28
82
79
29
60
38
65
Financial Stability (Governance)
66
62
48
59
99
110
71
43
50
25
65
# of Participants
1st Priority
2nd Priority
3rd Priority
4th Priority
5th Priority
6th Priority
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Priority Based Budgeting
Workshop, December 10, 2012
Details of
long version responses,
with
sub results
Majority of participants chose
the long version
(63 out of 83 responses)
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Priority Based Budgeting
Workshop, December 10, 2012
14.50%
Economic Vitality
15.52%
Provides a well-planned, wellmaintained and accessible
transportation network that
supports the growth of the
community
Promotes itself as a safe,
attractive place to live and
work, offering basic services,
housing options and a variety of
activities and amenities that
provide residents with a
desirable quality of life
16.32%
Encourages and supports the
recruitment, retention and
growth of a well-balanced mix
of businesses that stimulates
the regional economy and
focuses on a well-planned,
unified regional vision
Economic
Vitality
Markets its attractiveness as a
designation point for tourists
and regional visitors
Facilitates business
development through
community partnerships,
efficient “business-friendly”
processes and an environment
that supports and encourages
economic growth
Proposed Sub results:
Promotes quality and diverse
employment opportunities and
collaboratively provides and
attracts a skilled, educated
workforce that meets the needs
of community employers
17.53%
15.67%
19.72%
• Invest in capital
improvement projects
within the county for the
benefit of all citizens
(0.36%)
•Develop a better public
transportation system
including buses and
trains to/from Carson
City/Reno to reduce
individual fuel cost and
increase efficiency.
(0.38%)
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14.95%
Priority Based Budgeting
Workshop, December 10, 2012
31.99%
Preservation
Proposed Sub results:
Provides for the preservation,
conservation and efficient use of its
Partners with the community to
water supply and other natural
ensure the protection and
resources, encourages waste reduction
preservation of its open space,
through recycling and reuse and
agricultural and public lands and
partners with community stakeholders
to appropriately promote its use
to ensure the adoption of a
unified, regional
approach
Preservation of Natural
Environment, Resources
and Cultural Heritage
Restores, revitalizes and
redevelops it historical
resources to preserve and
protect its heritage for current
and future generations to use
and appreciate
Provides the community with
accessible and well-maintained
parks, trails and facilities that
offer a variety of recreational
opportunities
Promotes a variety of opportunities,
through collaborative partnerships,
that focus on the arts, cultural
enrichment, education and events
that promote the community's
heritage
13.26%
13.96%
22.69%
• Health natural
resources are well
planned and utilized
water, air, land and
vegetation Without
healthy natural resources
the other categories
won't have a sound
foundation to build on.
(1.80%)
•Stop approving projects
that develop open natural
spaces in Tahoe Douglas.
Practice what you are
preaching here (0.90%)
•Maintain and develop
community services
including the library and
senior center (0.45%)
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Infrastructure
19.21%
27.96%
Develops and provides quality parks,
facilities and public spaces that are
clean, well-maintained and sufficiently
utilized to meet the needs of the
community
Designs, constructs, repairs and
improves a system of connected,
reliable and well-maintained
streets, sidewalks, trails and bike
paths
Reliable,
Well-maintained
Infrastructure
Effectively provides a safe,
multi-modal transportation
system that eases congestion,
improves traffic flow and
enhances mobility
Proposed Sub results:
Mitigates against the risk of flooding
by maintaining a well-designed
Stormwater management system and
planning for responsible growth
Ensures access to a reliable utility
infrastructure that delivers safe,
clean water, manages sewage
treatment, and provides quality,
cost-effective services that meet
the needs of the community
12.08%
11.23%
21.55%
• Proper Maintenance and
cleaning of the Douglas
County Public Tennis
Courts (6.72%)
•Accept and repair paved
roads/ pave dirt roads
with a special road fund
from ad valorem tax and
developer fees (0.91%)
•Invest more in local
schools and pay teachers
more (0.34%)
Priority Based Budgeting
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Safe Community
18.07%
Protects the community by
preventing crime, enforcing the
law, administering justice and
promptly responding to
emergencies and calls for service
Provides for the physical and
environmental health
of the community
36.56%
Safe Community
Portrays and invests in a visibly
thriving community that is safe,
clean, attractive and provides
for the well-being of its
residents, businesses and
visitors
Provides a safe public
infrastructure network that is
well-maintained, accessible and
enhances safe traffic flow and
mobility
Fosters a feeling of personal safety
through a visible, proactive public
safety presence focused on prevention
and intervention activities and
through the engagement, involvement
and utilization of the community
as partners
18.71%
11.99%
14.00%
Proposed Sub results:
• Provide high quality fire
and ems services,
including fire prevention,
public education and
support of volunteer
firefighters and
community volunteers
(0.67%)
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Priority Based Budgeting
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Managed Growth
32.26%
Assesses and mitigates the impact
of growth against the desire to
preserve and protect its open
spaces and natural resources
Plans for an adequate, accessible
transportation network that connects
the community through system of
streets, bike paths and walking trails
26.39%
Managed
Growth and
Development
Stimulates business growth to
create a more vibrant,
revitalized community that
offers a sustainable, healthy
and enjoyable quality of life
Proactively plans for the
County's growth by preparing
and following an integrated,
comprehensive, future-focused
master plan that provides for
quality, sufficiently regulated
development and land use that
is consistent with community
standards
20.49%
20.12%
Proposed Sub results:
• Review/ discuss with
the last new 50
businesses in Douglas
County. Find out what
perceived and real
barriers exist within the
County’s regulations that
limit, delay or exclude
businesses from opening
their doors here. Likely
to be in conjunction with
the Economy. (0.74%)
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Financial Stability
12.22%
19.59%
20.93%
Proposed Sub results:
• Provide for an annual
emergency fund with a
carryover @10% of final
budget (1.11%)
19.05%
16.17%
10.68%
•Provide opportunities to
local residents first
before hiring from other
areas (0.25%)
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Sampling of Comments
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#1 priority should be the proper maintenance of streets/roads.
Thank you for the opportunity to put in our two cents.
We need to stop building new houses that are sitting open and
we should be fixing our falling old buildings on 395 and make
the main street as beautiful as it was before all the building
First moving here, I loved the open area and the fresh air and
all the wonderful places to explore
I believe that a safe community is very necessary for preserving
the life and vitality of our small towns.
Government is best that governs least
Quality of Life should be its own category
I think that our local government is consistently doing what is
best for the county as a whole
I would invest in something tangible, something that has
measurable results.
While it is important for the County to provide for public safety,
good roads, and protect our environment, please do not
forget the things that enrich our lives and minds -- libraries,
parks, education
Utility users should bear the full cost of water and sewer
delivery, not taxpayers.
Please see handout for all comments in their entirety
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Priority Based
Budgeting
Model