Enhancements to Advising, Enrollment and Institutional Planning Tools

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To Support Students & Make the Most of Limited Resources:

Increase retention and rate of progress to graduation Help students become independent decision makers and effective planners Facilitate major selection Encourage student engagement with learning opportunities Support students with personalized advising when needed

   Enhanced student planning through web based advising & enrollment services Enhanced institutional planning through analytics ◦ ◦ ◦ projected demand data to inform planning student progression data to inform curriculum development data to guide development of academic support programs Targeted personalized advisement

STUDENTS Career & Academic Exploration •Self assessment •Major information •Career information Academic Planning •Degree requirements •Experiential learning opportunities •Interactive degree planning Academic Progress •Degree progression •Instructor feedback •Resource information •Advisor contact

ADVISORS Student Contact •Welcome messages •Milestone recognition •Events of interes t Student Information Alert Reports •Career interest information •Degree progression •Records of advising interactions •Course issues •Failed milestones •Probation and suspension status •Graduation application problems •WUE issues

ADMINISTRATORS Reporting •Course demand •Transfer trends •Change of major activity Assessment •Progression trends •Curriculum efficiency •Change of major trends Resource Management •Instructional needs •Advising support •Technical support

  Consolidation of targeted web services within an enriched “My NAU” portal environment, including modernization of portal look and feel Behind the scenes: Integration of PS and other data components to create comprehensive web environment for students

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Dynamic Degree Planning

Major and career exploration tools Term by Term Plan w 3, 4 and 4+ year options (summer, winter term enabled) Pre-populate plans with completed/transfer units, and critical track courses Critical course sequences/requisites highlighted Plan enrollment/change process; program admission WUE status- communication to student, administrative reports, requirement compliance What if functionality —majors, minors, study abroad, internship Advising cues and orientation to internship, international study, research opportunities —incorporate as planning element for term by term plan Department/program dynamic communication and web links (based on plan, sub plan) University Honors Program planning

       Enrollment Default one step regular term enrollment for students in plans (based on 4 year model) One step enrollment linked to individual dynamic plan Waitlist or some comparable function allowing students to signal an attempt/desire to enroll Term enrollment feedback: number of units, critical track progression, electives threshold Liberal studies essential skill and block learning designations/outcomes Supplemental instruction information for supported courses (designation in SOC as SI course, link to program information, schedule for SI sessions, etc) Academic standing

      Student Tracking Milestones—foundation requirements, LS completion, plan specific, class standing Communications linked to milestone attainment Advising holds linked to failure to attain critical progression milestones, off-track indicators Reports for first year, undeclared, and plan enrolled student—milestone attainment, on track/off track indicators Academic standing process and notification Diagnostic markers reports (semester gpa below 2.0, drop below FT enrollment, plan specific, math DFW)

        Student Support Self assessment tools Student best practices page Academic and other support resources GPS communications Advising notes to students GPA calculator “ichat” access to general advising Learning portfolio

     Graduation Application and fee payment Online feedback –status, honors, University Honors Program completion Graduating Senior Survey Employment Services Links/Tools Feed in to Alumni Association

     University Planning Enrollment demand projections (data extracted from individual plans, or plan enrollment plus critical course sequence tracking) Enrollment period monitoring (capacity analysis/tracking, waitlist reports) Change of major reports Milestone, progression reports Data to inform development of academic support programs

   Curriculum Management Curriculum process/change web-interface Curriculum design audit Curriculum performance indicators/reporting (exceptions/waivers, critical track progression rates, capacity indicators)     Course Scheduling??

Generic course schedule plans by program (based on projected total capacity/section parameters ) Large section room scheduling Centrally coordinated classroom scheduling Classroom utilization reports

   ◦ Steering Committee Liz Grobsmith, Karen Pugliesi, Alfred Estrella, Fred Hurst, David Bousquet Stakeholder Groups ◦ ◦ ◦ ◦ STAAG CARS ADDR Project Team Lanita Collette (ITS Lead), Eileen Mahoney, Julia Spining, Andrea Stalker, Pam Anastassiou, Terri Hayes, others tbd

   Phase 1- Spring 2010 Rollout of Enhanced Portal Phase 2- Fall 2010 Degree Planning/Enrollment/ Student Support/Graduation Enhancements Phase 3 – Spring 2011 and beyond Reporting/Tracking/Planning/Course Scheduling/Curriculum Management Enhancements