Transcript PRESENTATION TITLE PRESENTATION TITLE PRESENTATION …

Grant Applicant Workshop
Cindy Corbett, PhD, RN
E’lise Balogh, B.S.
Eastern Washington Affiliate
Agenda: Eastern Washington Affiliate
• Susan G. Komen vision, mission, history
• E. WA Affiliate funding opportunities
• 2011 & 2015 Community Profile
• 2015 Grant Priorities
• 2015 Community Grants RFA
• Komen Grants eManagement System (GeMS)
Eastern Washington Affiliate
Workshop Goals
1. Familiarize applicants with the vision, mission, and
strategies of Susan G. Komen
2. Inform potential applicants about funding
opportunities
3. Provide key guidelines for preparing a competitive
proposal
4. Introduction to Komen Grants eManagement System
Eastern Washington Affiliate
Vision
A World Without Breast Cancer
Promise
The Susan G. Komen promise is to save lives and end
breast cancer forever by empowering people, ensuring
quality care for all and energizing science to find the
cures.
Eastern Washington Affiliate
Community Profile: Demographics
< 1 million people, 14%
of WA state
• Largely rural
• Mostly white,
non-Hispanic
Eastern Washington Affiliate
Breast Cancer Stats
• WA state, 3rd highest incidence in US
• WA state, 35th in mortality rate
• E. WA counties in general have lower
screening rate for breast cancer,
especially in rural counties
• E. WA female breast CA more likely to be
detected at advanced stage
Eastern Washington Affiliate
Community Profile: Priority Areas
• Priority counties:
– Asotin
– Benton
– Okanogan/Ferry
– Spokane
– Stevens
Eastern Washington Affiliate
Reason for High Priority
High rates of:
• medically underserved groups
• late stage breast cancer diagnosis
• breast cancer-related deaths
Eastern Washington Affiliate
Funding Priorities
• Increase screening mammography rates among rural, Native
American, Hispanic and foreign-born populations.
• Reduce late stage diagnosis by improving education and
awareness about breast cancer screening and care access
among women with low income (≤ 200% poverty level) and low
education (< 12 years formal education).
• Reduce barriers to obtaining screening and comprehensive
breast health services, such as fear, cultural incongruence,
financial, transportation, and childcare, particularly among rural,
Native American, Hispanic and foreign-born populations
Eastern Washington Affiliate
• Maximum $30,000 total grant
• Maximum $5000 for equipment
• Sufficient progress toward goals and
expenditures during first 6 months of grant
prior to disbursement 2nd half of grant
Eastern Washington Affiliate
Important Dates
Grant writing Workshop
Nov. 24, 2014, 9-10:30 a.m.
OR
Dec. 4, 2014, 3-4:30 p.m.
Application Deadline
Jan. 15, 2015, 3:00 p.m. Pacific Time
Award Notification
March 20, 2015
Award Period
April 1, 2015 – March 31, 2016
Grantee Reception
May 20, 2015
Eastern Washington Affiliate
Eligibility
• Tax exempt organization
• No issues with fraud/financial impropriety
• All past and current Komen-funded grants
and awards are up to date and in compliance
with Komen requirements
• Be located in or providing services in one or
more of the 14 Affiliate counties
Eastern Washington Affiliate
Submission Process
Due January 15, 2015
Components include:
Attachments inlcude:
• Organization capacity
•Key personnel (resume or CV)
• Statement of need
•Proof of Tax-Exempt Status
• Project description
•Letters of collaboration, MOUs,
sub-contracts etc.
• Collaboration
• Sustainability
• Evaluation
Eastern Washington Affiliate
•Evaluation forms, surveys,
logic models etc.
Project Narrative
• Some sections limited to 3,500 characters other
sections limited to 1,500 or 300 characters. This
includes punctuation and spaces.
• Refer to RFA for descriptors of content to include in
each section
Eastern Washington Affiliate
Budget
• Salaries and fringe benefits for staff working on the
program: limited to specific time on grant activities
• Consultant fees: allowable within reason
• Meeting Costs
• Supplies
• Travel
• Indirect costs, not to exceed 10% total budget
• Maximum $5000 equipment, breast health only use
Eastern Washington Affiliate
Funds may not be used for the following purposes:
• Medical or scientific research (costs associated with
program evaluation are allowed)
• Media projects (film, radio, web sites, public service
announcements, etc.)
• Construction or renovation of facilities
• Capital campaigns or equipment
• Monthly breast self-examination
• And others-refer to RFA
Eastern Washington Affiliate
Selection Criteria
• Impact (30%)
• Feasibility (20%)
• Capacity (20%)
• Collaboration (15%)
• Sustainability (10%)
• Acknowledgement (5%)
Eastern Washington Affiliate
Additional Consideration:
Compliance Check—organization in good standing
• Prior grantees:
– Timeliness of reports
– Met goals & objectives
– Rescinded funding or termination of contract
Eastern Washington Affiliate
Deadline: Jan. 15, 2015, 3:00 p.m.
Eastern Washington Affiliate
Planning the Proposal
• Read everything!
• Consider the funding priorities carefully.
• Discuss ideas with decision-makers in your
organization.
• Explore opportunities for collaboration.
• Prepare proposal together.
Eastern Washington Affiliate
Grantwriting Tips
• Begin early and submit early!
• Seek consultation as needed
• Demonstrate need and fit with priorities
• Provide unique identifiers for goals & objectives
instead of numbers
Eastern Washington Affiliate
More Tips
• Write sections separately using a word processing
program (e.g., Microsoft Word) and save after
checking character length and spelling
• Have your grant reviewed by someone who is not
involved in writing it with you
• Cut & paste into GeMS
Eastern Washington Affiliate
New requirements and tips
•
Many specific insurance requirements
– see RFA page 3
– Examples: liability, workers comp
• Komen acknowledgement—now part of grant score
• If awarded grant, review your application to be sure
implementation is consistent with proposal
Eastern Washington Affiliate
Budget & Expenses
• Projects become reality because the central
idea is sold, not because the proposal is
cheap!
• Be realistic! Ask for what you need, but be
cognizant of good fiscal stewardship.
• Don’t over-promise; be sure you can
implement what you propose
Eastern Washington Affiliate
Helpful Hints Reiterated
Read the RFA carefully — follow ALL directions.
Be innovative, realistic, specific.
Write clearly, use active rather than passive voice.
Avoid jargon or acronyms.
Allow plenty of time; complete submission at least a day
before deadline.
Eastern Washington Affiliate
Why Online Grants

Provide one central location for all Komen
applicants and grantees to complete all tasks
associated with the Komen grant process.

Assist grantees in evaluating their project.

Provide the Affiliate more time to build relationships
with applicants and grantees.

Provides standardized database for affiliate and for
Komen International
Eastern Washington Affiliate
26
GeMS Web Address
https://affiliategrants.komen.org
Registration
Eastern Washington Affiliate
28
User Roles
• The Project Director must be the first individual
at your organization to register.
• The Authorized Signer must register and be
validated/approved prior to the creation of the
organization’s first application.
Eastern Washington Affiliate
29
Project Director
The role of Project Director should be assigned to the
individual at your organization that will serve as the project’s
lead contact. This individual is responsible for validating all
new users when they register for the system under their
organization. This individual will have the highest level of
access in the system and will be responsible for overseeing
all of the administrative functions available such as
application creation and completion.
Eastern Washington Affiliate
30
Authorized Signer
The role of Authorized Signer should be assigned to the
individual at your organization that has the authority to sign
legal documents on behalf of the organization. This
individual is responsible for reviewing and electronically
signing the application before submission and the grant
contract and reports if the organization is awarded funds.
Eastern Washington Affiliate
31
Writer
The role of writer should be assigned to any individual that
needs access to an organization’s application process to
help complete the application but does not have the
authority to complete the submission process. This
individual cannot change the status of an application and
will not have administrative function availability.
Eastern Washington Affiliate
32
Viewer
The role of viewer should be assigned to any individual at your
organization that needs access to view the organization’s
information but does not need the functionality to save, add,
edit, or change anything within the organization’s
information.
Eastern Washington Affiliate
33
Registration
Eastern Washington Affiliate
34
Username & Password Rules
Username:
• All letters and numbers
• Minimum 5 characters, maximum 20 characters
Password:
• All letters and numbers
• Minimum 7 characters, maximum 20 characters
Eastern Washington Affiliate
Registration
Eastern Washington Affiliate
36
Registration
Eastern Washington Affiliate
37
Registration
• After you save your contact and organization
information, your account must be approved before
you have access to the system.
• You will receive two email communications as part
of the registrations process:
• Registration Submitted
• Access Granted
Eastern Washington Affiliate
38
User Approval
• Project Directors will be approved/validated by an
Affiliate representative.
• All other users will be approved/validated by the
organization’s Project Director.
Eastern Washington Affiliate
39
Eastern Washington Affiliate
40
User Homepage
Eastern Washington Affiliate
41
Application Initiation
• From the User Homepage, click the “View
Opportunities” button.
Eastern Washington Affiliate
42
Application Initiation
• For grant programs you are eligible to apply for you
will see an “Apply Now” button under the description
of the grant.
• Click the “Apply Now” button to continue to initiate a
new application.
Eastern Washington Affiliate
43
Application Initiation
• A confirmation page will appear. By clicking the “I
agree” button you will initiate a new application.
Eastern Washington Affiliate
44
Application Menu
Eastern Washington Affiliate
45
Application Pages
Eastern Washington Affiliate
46
Application Pages
• Important Reminders:
• Always select the Save button before leaving
a page.
• Utilize the navigation links at the bottom of the
page.
• Always refer to the RFA while completing the
application.
Eastern Washington Affiliate
47
Application Submission
• Project Director must change the status of the
application to “Authorized Signature Required”.
• Authorized Signer must finalize the submission by
changing the status to “Application Submitted”.
Eastern Washington Affiliate
48
Application Submission
• Click on “Open
My Tasks”.
• Select the grant
you would like to
submit from your
task list.
Eastern Washington Affiliate
49
Application Submission
Click on “View Status Options” to review the available
statuses for the application.
Eastern Washington Affiliate
50
Application Submission
Click “Apply Status” under the appropriate status.
Eastern Washington Affiliate
51
Question and Answer
52
Good Luck!
Cindy Corbett, Grants Chairperson
509-324-7404
[email protected]
Cindy Fitzgerald, Grants Chairperson Elect
509-324-7279
E’lise Balogh, Mission Coordinator
509-315-5940
[email protected]
Eastern Washington Affiliate