Transcript Master Title Slide

NorCal OAUG
How we run our GEO
Organization
• We incorporated in CA as a Non-Profit S-Corporation
• This allows us to:
• Easily enter into contracts for conference facilities
• Have a checking account
• We file a federal and state tax return annually
(actually we have an accountant who does it for us for ~$400)
Organization, Board
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We have 6 elected board members
Term is for two years
Only 3 positions are elected each year
No more than 3 board members can be Non-Users
(Non-Users are any company with an interest into
selling into the OraApps workspace)
• This year we added a 7th position for a board
appointed Oracle Representative
Board Member Activities
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We have conference calls every 2 weeks
Board members must put on a Panel Discussion
Board members must all assist with the Training Day
We strongly encourage board members to attend
Oracle Applications Conferences:
• OAUG Collaborate
• Open World
• Application Days
Board Elections
• Elections are run by the existing board using email
• All existing board members see the votes
• Votes must be from members we sent ballots to
• OAUG will assist you with your election
(contact Lynne Weil)
Bylaws and NDAs
• Our bylaws are available on our web site
• Our NDA (Non Disclosure Agreement) for board
members is available on our web site
• Other contracts and sample documents are available
on our web site
• http://www.norcaloaug.org
How to deal with Vendors
• Membership list is never released to Vendors
• We do not send email blasts on behalf of Vendors
• We use to run email banner ads
(stopped due to spam filters)
How to deal with Job Postings
• Our GEO does not forward or post job openings or
people looking for employment
• The OAUG has now opened a new Skills Market
• Allows users to post resumes for free
• Allows employers to post jobs for a fee
Events
• This is the key to your GEO and SIG
• Events:
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Panel Discussions
Training Days
Oracle’s Application Days
OAUG Collaborate Conference
Panel Discussions
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4 to 6 panel discussions per year
3 to 4 hour event
Always get an Oracle Development or Product Specialist
Focused topic:
Workflow, HR, Inter-company Transactions, etc.
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Free for attendees, only ask for registration on our web site
Held at company sites throughout SF Bay Area
Approximately 75 to 200 attendees
Occasionally get a vendor to sponsor refreshments
Oracle Applications Day
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2 Oracle Applications Days per year
All day event
Oracle Event, we have a table and some participation
Provides contact with non-Oracle Applications Users
(opportunity to expand membership roles)
• Events are free for attendees
• Held at Oracle’s Conference Center in Redwood Shores
• Approximately 300-500 attendees
Training Day
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1 Training Day per year
$95 Fee for Attendees
Held at a conference center
Exhibit hall for vendors
57 presentations
• Presentations selected by board
• 6 sessions by 10 tracks
• 1/3 each - Users, Oracle, Exhibitors
Training Day, Exhibit Hall
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29 Exhibitor Booths
Exhibitors help pay for the majority of the events cost
Exhibitors purchase a 8’ x 8’ booth for $750
Exhibitors can also purchase one of 12 paid presentation slots
for $1000
• Attendee lists are not distributed to exhibitors
• Exhibitors are encouraged to have raffle prizes to collect
contacts
• Exhibit hall layout is S shaped with the conference food at the
end of the maze, attendees walk by each booth several times
during the day
Training Day, Booth Bingo
• We collect raffle prizes from our member companies:
Pixar, Logitech, Lucas Arts, etc.
• The NorCal OAUG holds an exhibitor booth bingo,
collect ten stickers on a layout card to be entered in
the raffle
• Hold Exhibitor and NorCal OAUG raffles at the end of
the day
Training Day, Oracle Involvement
• We have Oracle Sales Consultants provide the
majority of the Oracle presentations
• We get some Oracle Development participation
• This year we had Jack Malloch from Oracle Support
provide a dedicated track on Oracle Support
• Work the Collaborate’06 and Oracle OpenWorld
shows to make contacts
• Use your Oracle Board Member
Training Day, Registration
• The NorCal OAUG handles all attendee and exhibitor
registration on our own web site
• Payments are made by Check or Credit Card through
PayPal
OAUG Involvement At Events
• OAUG also participates at events:
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OAUG Representatives are available
Magazines, Collaborate Conference Info, OAUG Information
Provides give away items
Provide a Collaborate Conference Registration
OAUG Membership Registration
• Contact Lynne Weil for more information
Membership
• Our group is up to ~1900 members
• Spreading our groups name is our top priority
• Logo’d give away items
• Membership comes from:
• Our Web Site Registration Page
• Event registration
• On-Site Signups at Oracle Application Days
• OAUG now has a facility to allow people to sign up
for multiple GEO’s and SIG’s just by checking boxes
Membership Communication
• Primary methods for communicating with members are email
and the web site.
• Bulk Emails
• We use a program called ‘Group Mail Pro’
http://www.group-mail.com/asp/common/default.asp
• Sends emails to individuals, (not cc or bcc)
• We send emails as plain text (no HTML, banners, images, etc)
• Sends emails 1 per minute to avoid ISP blocking (variable timing)
• Many other options for bulk mailing
• We are moving to a Hosting Service with a Newsletter tool to
handle this in the future (1and1.com)
Web Site
• Give users a reason to visit your web site
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Keep the content fresh and up to date
Content from presentations and papers is critical
We have ~450MB of presentation content
We are expanding zip files so that search engines better
index the web site (only 20% complete)
• We host our web site at 1and1.com, moving from
Earthlink
• OAUG also provides a hosting option
How Can Oracle Help You
• Establish a relationship with the Oracle Sales Group
in your region (we can all help each other out)
• Consider placing an Oracle Representative on your
board
• Oracle can provide:
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Speakers
Venues for meetings
Exhibitor contacts
Logo’d give away items (possibly even co-produce an item)
Budget
• OAUG can assist you to get your group started
(contact Lynne Weil for more information)
• You need to become self-sufficient
• We only have one primary source of funding, our
annual Training Day Event
Budget, Income
Sources of Revenue
1 TD, Attendee Admission (per person)
2 TD, Exhibitor Booth
3 TD, Exhibitor Presentation
(limited to 12 of 54, must be an Exhibitor)
4 TD, Lanyard Advertising (Oracle funding)
5 TD, Post-It Note Cube Advertising (Oracle funding)
6 TD, Pens
7 TD, Pamphlet Advertising (Ubex) (way too low, charge more)
8 TD, Notepad Advertising (Confio) (way too low, charge more)
9 TD, Slide Show Ads Projected in Exhibit Hall
10 TD, Presenters Admission (free)
11 Vendor Directory Listings
(Downloadable Excel Spreadsheet DB of Vendors)
300 $
29 $
12 $
1
1
0
1
1
0
54
29
$
$
$
$
$
$
$
$
95 $
750 $
1,000 $
2,500
2,500
500
500
-
28,500
21,750
12,000
$
$
$
$
$
$
$
$
2,500
2,500
500
500
-
Total Revenue $
68,250
Other Income Sources:
• Vendor Directory for non-Training Day Exhibitors
(Excel spreadsheet database)
• Banner Ads (limited revenue in the past, caused email problems)
Budget, Expenses
Expenses
1 TD, Dual Use Lanyards (ePromos)
2 TD, Post-It Note Cubes (ePromos)
3 TD, Pens (ePromos)
4 TD, Clock/Pen Holder (ePromos)
5 TD, Notepads
6 TD, Pamphlets
7 TD, Labels (including printing)
8 TD, Printed Schedule/Abstracts
9 TD, Misc Paper/Card Stock/Supplies
10 TD, Oracle Paper Bags
11 TD, OAUG Materials (magazines, flyers)
12 TD, OAUG Mice
13 TD, Raffle Items (End of conference for filled out survey)
- National Conference Registration
- National Membership Registration
- Logitech Items
- Pixar Items
- Lucas Arts Items
14 3'x6'Banner (FastSigns)
15 TD, Conference Facility
- Exhibit Hall Pole/Drape
- PC's and Projectors
- Breakfast, Lunch, Snacks, Drinks
16 Domain Hosting for Web Site and Emails
17 Board Dinner Meetings
18 Other Misc Expenses
19 Board OraApps Conference Registrations
500
1000
1000
500
500
500
1000
500
1
1000
500
200
50
$
$
$
$
$
$
$
$
$
$
$
$
$
2.50
5.60
0.70
5.40
1.20
0.95
0.20
1.72
200
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$
$
$
$
$
$
$
$
$
$
$
$
$
1,250
5,600
700
2,700
600
475
200
860
200
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1 $
250 $
1 $ 40,000 $
250
40,000
4 $
70
4 $
250
1 $ 2,000
8 $ 1,000
Total Expenses
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$
$
$
$
280
1,000
2,000
8,000
64,115
OAUG Awards/Recognition
• Make your group recognizable
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Create a logo, theme and stick to it
Get a domain name (emails and web site)
Logo Items
Shirts for board member to wear to events
• Take advantage of OAUG Awards
• Fill out paperwork for the Geo/SIG Certificate of Distinction
award
• Then publicize it when you win