Transcript Desktop Publishing - Business

July 16, 2012
Agenda
MicroType Skillbuilder MNOP
Speed
Accuracy
Chapter 14 Notes & Practice
PowerPoint and Publisher Study Guides
Review past study guides – On Your Own
Desktop Publishing
Chapter 14
What is Desktop Publishing?
 Desktop Publishing
 The process of combining text and graphics into one file called a
publication
 Flyers
 Single sheet of paper
 Communicates information about an announcement or event
 Brochures
 Folded in various ways to create a look
 Gift certificates
 Business cards
 Printed on special paper that separate into pre-cut shapes after printing
 Posters
 Printed on large paper
 May glue or tape several pages together.
Creating a New Publication
Template
Master publication that includes
the basic elements for particular
types of publications
Used again and again whenever
that type of document is needed
Practice: Picnic Flyer
Complete pages 529-530
Text Boxes
Text cannot be typed directly onto
a publication page
Create a text box first, then type
into text box
Insert ⇒ Draw Text Box and
then drag the
sign on the
publication page.
+
Using Building Blocks
Headings, sidebars, and pull
quotes can be added quickly
Insert ⇒ Page Parts
Viewing a Publication
The Zoom group in the View tab
Used to magnify, or zoom into, a
publication page
View ⇒ Whole Page
F9 key
The Layout group
Practice: Picnic Flyer
Complete pages 532 - 534
Adding Graphics
Graphics can be placed on a
publication using the Insert tab
Insert ⇒ Picture
The Master Page
Master Page
Used to create a design that
applies to every page in the
publication
View ⇒ Master Page
Styles
Styles
Set of formatting rules that can
be applied to text
Home ⇒ Styles
Typography
Typography Group
Located in the Text Box Tools
Format tab
Contains commands for creating
stylistic text features
OpenType fonts
Drop Cap
Ligatures
Previewing and Printing a Publication
Previewing a Publication
Shows what print outs will look
like
File ⇒ Print
Practice: Picnic Flyer
Complete pages 539 - 540
Creating a Template
To create a template
Create new publication
Add objects
Apply formatting
File ⇒ Save As ⇒ Publisher
Template
Practice: Meeting Flyer, Jan Flyer
Complete pages 540 - 542
Creating Greeting Cards
Greeting card
Made by folding an 8.5” x 11” piece of paper into
four panels
To create a blank card
Create a new publication
Select More Blank Page Sizes
Select Greeting Cards folder in the Publication
Types section
Select a card size
Use Customize section to select a color and font
scheme
Using Ruler Guides
Publications have colored lines called
guides
Used to precisely arrange objects on a page
Blue guides
Layout guides
margin guides and column guides
Green guides
Ruler guides
Can be added anywhere on the page and moved
around
Practice: Gadgets Birthday,
Birthday Party
Complete pages 543 – 544
Adding and Deleting Pages
To add a page
Insert ⇒ Page
Then select from the options
Insert Blank Page or Insert
Duplicate Page
Connecting Text Boxes
Publications with multiple columns or
multiple pages have many text boxes
Text flows from one text box to another by
connect the text boxes
Create a new text box
Click the Overflow button
Move the pointer over the second text box
until the pointer changes
Click once to flow the text and connect the
boxes
Practice: SOS Quarterly
Complete pages 545 - 547
Using Mail Merge in a Publication
 Mail Merge
 Integrates the information stored in an Access
database with a publication
Mailings ⇒ Mailings Merge ⇒ Step by Step Mail Merge
Wizard
 Select Use an existing list
 Navigate to the database to use for the mail merge and then
select Open
 Select the table that contains the merge fields
 Select the recipients
 Add fields to the publication by clicking fields in the task pane
 Click Print preview
 Click Print to print the merged documents
Practice: SOS Quarterly
Complete pages 548 - 549
Assignments
 Exercise 1 pg. 554
 Exercise 5 pg. 556
 Study previous and current study guides to prepare
for final exam tomorrow
 Final Exam will include:
 Parts of a Business Letter
 Word
 Excel
 PowerPoint
 Publisher