Transcript Copyright and care of data

EDINA Digimap Collections
Copyright and Care of Data
18 November 2009
Emma Sutton
Content
• Digimap Collections Licence Agreements
• Care of data responsibilities
• Copyright & Terms of use:
– Digimap’s Ordnance Survey Collection
– Variations:
• Historic Digimap
• Geology Digimap
• Marine Digimap
• Location of support materials
Licence Agreements
• Licence Agreement(s) between JISC and:
• Sub-licence between JISC and subscribing institution
• EDINA is agent of JISC
• EDINA does not interpret licences
Sub-licence agreements
• EDINA’s Ordnance Survey Collection: Variation
agreement, 1 August 2009 to 31 July 2010
• Historic Digimap, 1 August 2008 to 31 July 2011
• Geology Digimap, 1 August 2007 to 31 July 2010
• Marine Digimap, 1 January 2008 to 31 July 2010
Sub-licence structure
• 16 sections and 4 appendices
• Key sections:
– Sub-Licence Section 3 – Use of the licensed work
– Sub-Licence Section 4 – Restrictions on use
– Appendix 3 – Security Requirements
– Appendix 4 – Paper and Electronic Publication sizes (NOT
Geology or Marine Digimap)
• Ordnance Survey Variation Agreement amends some of the terms in
the original ‘Digimap: Ordnance Survey data’ sub-licence, e.g.
Schedule 2 of the Variation Agreement supersedes and replaces
Appendix 4 of the Existing Agreement
Access
• Users must individually register to use the Collections,
with exception of Historic Digimap
• Users have to re-accept licence, if licence changes or is
renewed
– done automatically next time user logs in
Content
• Digimap Collections Licence Agreements
• Care of data responsibilities
• Copyright & Terms of use:
– Digimap’s Ordnance Survey Collection
– Variations:
• Historic Digimap
• Geology Digimap
• Marine Digimap
• Location of support materials
Institutional Responsibilities
•
•
•
•
•
Appoint Responsible Officer and Deputy
User registration
Computing regulations
Ensuring adherence to terms of use
Educating users that data is owned by Ordnance Survey /
LandMark / British Geological Survey / SeaZone. Digimap
users lease the data
• Reporting security incidents (major and minor) to EDINA
Security incidents
• Two levels
– User-related e.g. user shares password
– Institutional-related e.g. issuing of same password to all
users
• Reporting - two-way communication
– From site rep or user
– From EDINA
• Resolving security incidents
– EDINA and Ordnance Survey agree appropriate solution
– Institution implement solution
– Timescales laid out in sub-licence
Termination of licence(s)
• OS Collection:
– All data must be deleted at the end of the licence
– data is only leased, not bought in perpetuity
• Geology, Marine, Historic Digimap
– data may be retained and used in accordance with the Sublicence Agreement.
– clauses survive any termination of the Sub-Licence
• Each user has responsibility for deleting all data they hold
Content
• Digimap Collections Licence Agreements
• Care of data responsibilities
• Copyright & Terms of use:
– Digimap’s Ordnance Survey Collection
– Variations:
• Historic Digimap
• Geology Digimap
• Marine Digimap
• Location of support materials
OS Variation Agreement
• Valid from 1 August 2009 until 31 July 2010
• Key amendments:
– Change in the available Ordnance Survey products
(Schedule 1 of Variation Agreement)
– Change to definition of authorised user
– Change to publication sizes (Schedule 2 of Variation
Agreement)
Change to available OS products
• Schedule 1 of the Variation Agreement supersedes and
replaces Appendix 2 of the Existing Agreement
• Schedule 1 details all the Ordnance Survey products that
comprise the Licensed Work i.e. Digimap’s Ordnance
Survey Collection
– Land-Line.Plus® removed. N.B. any continued use of LandLine.Plus is subject to the relevant party entering into an
archive licence directly with OS
– Boundary LineTM, MiniScale® and 1:250,000 scale raster
added
Who can use the service?
Variation agreement, clause 2.2:
Any students of, staff (both current or retired) of, or visitors
to an Authorised Institution who are both properly:
(i) authorised by an Authorised Institution to access the
Authorised Institutions electronic information services
via secure authentication; and
(ii) registered with a Datacentre in accordance with the
procedure as set out in Schedule 7 of the Existing
Agreement
Who can use the service?
Clause 2.2 (cont.):
– For the avoidance of doubt, students who are registered
at an overseas campus of an Authorised Institution
(Overseas Students) do not qualify as Authorised
Users of that Authorised Institution whilst they are
overseas (studying or otherwise) for the purposes of this
Variation Agreement.
– However, Overseas Students may qualify as Authorised
Users during any period spent studying in the UK as an
Authorised Institution. Overseas Students will lose their
Authorised User status as soon as they leave the United
Kingdom.
Where can we use the service?
What the licence permits:
Digimap access
Data downloading if IP
restricted
On campus
UK Home
But, can access via VPN
UK Work
But, can access via VPN
Sabbatical abroad
But, can access via VPN
Students overseas
But, can access via VPN
Overseas students
(overseas campus)
Institutions can restrict data downloading access to .ac.uk
IP addresses via Virtual Private Networks
Where can we use the service?
Restricting access via VPN:
Dubai-telecom.net
myuni.ac.uk
My University
Virtual Private Network
Where can we use the service?
Home use:
• EDINA undertakes no monitoring of home use
• Users should be aware of their data security
responsibilities
• Data must not be left where individuals who are NOT
Authorised Users can access it e.g. on shared drives
• Institution may want to discourage home use if
concerned about data security
What can we do?
Defined in the licence as:
• Viewing, copying, adaptation, reproduction,
manipulation or modification of the Digital Data to
create customised maps and models and any
further use of such customised maps and models
by Authorised Users in accordance with Sections 3
and 4 of this Agreement.
What can we do?
Summarised as Educational Purposes:
• Teaching, academic research, limited internal business use
–
–
–
–
Includes institutional publicity
Public lectures
Conference demonstrations
Private study/personal development including student
societies work
Excludes:
– Institutional estate management
– Running the institution as a business
– Courses for commercial gain
What can we do?
Teaching practice:
• Teaching students can use service
• Includes preparation of hard copy teaching
materials
• Teaching material can be used by pupils, but
school pupils cannot use service
• Data may be accessible to pupils through their
local authority or through separate licence
arrangements
Institutional Administrative Use
Shall only include:
• Showing the extent and/or locations of the
Insitution’s campus
• Providing direction, either to a specific
department/office, or events organised by the
institution
Subject to the following rules:
• Only the amount of mapping necessary to meet the
specific need will be used
• The mapping must overlay details relating to the
purpose for which it is being used
What can we do?
Sponsored research:
• Results must be published widely and immediately
• Hard copy plots can be supplied to sponsors
• DATA cannot be supplied to sponsors
• Excludes Research Council funded research centres
with their own Ordnance Survey licence e.g.:
Institute of Hydrology
British Geological Survey
What can we do with maps?
Includes maps created by users from downloaded data:
• Can include maps in teaching materials
• Can publish map extracts in permissible publications
(NOT books)
– size limitations apply to publication (see Appendix 4)
• Copying (including film copies) permitted
• Copyright acknowledgement required:
©Crown Copyright/database rights 20yy. An Ordnance
Survey/EDINA supplied service.
Change to Publication sizes
• Schedule 2 of the Variation Agreement supersedes and replaces
Appendix 4 of the Existing Agreement – details Paper and
Electronic Publication Sizes
• Sizes no longer based on ground area
• Schedule 2 defines and details publication sizes for the following
types of publication:
– Paper
– Electronic
– Repositories
– Intranet
– Internet
Paper publications
Publication type
Max. size per image
Max. OS mapping (%
total publication
content
Conference papers,
academic articles,
journals, dissertations
and theses, booklets
1250cm (A3)
45%
Course notes
No limitations
45%
Academic posters
No limitations
100%
Electronic Publications
• Refers to publications on DVD, CD_ROM, memory stick
or any other form of storage media including the
internet
• For any form of electronic publication, digital maps
must appear as static images and not be created in real
time
• Paper publication size limits are applicable in all cases
Repositories
• Digital maps (but NOT digital data) may be
included in documents held in repositories
provided the documents are in a locked format
e.g. PDF
• Documents must be locked such that the digital
maps cannot be extracted for reuse outside the
terms of the Ordnance Survey Data sub-licence
agreement
• Paper publication size limits are applicable in all
cases
Intranet Publication
Publication type
Max. mapped area per image
•
•
•
•
•
•
No limitations
Conference papers
Academic articles
Journals
Course notes
Dissertations and theses
Booklets
Internet Publication
Publication type
•
•
•
•
•
•
Conference papers
Academic articles
Journals
Course notes
Dissertations and theses
Digital maps on a web
page, project website or
similar
Max. mapped area per image
1 048 576 pixels
On a website:
• Only digital maps; no data or mapping in GeoPDF format
• Image only – not accompanied by drawing or measuring tools
• Zoom in and out – but only for discrete images, not to change
to a different dataset
What can we do with data?
• Additional clause – Subject to the provisions of
Appendices 3 and 4, throughout the term of this SubLicence the Sub-Licensee may for Education Purposes
only:
– 3.1.16 ‘share data with other Authorised Users of both
the same authorised Institution and different Authorised
Institutions’.
• Data sharing between institutions
– All participating institutions must subscribe to Digimap
– Notify EDINA of inter-institution transfers
What can we do with data?
• Teaching materials
– Can be shared through VLEs and MLEs so long as
these are secure and access is restricted
• Excludes:
– Mirror data services
– Local data distribution operations
Content
•
•
•
•
Digimap Collections Licence Agreements
OS Variation agreement
Care of data responsibilities
Copyright & Terms of use:
– Digimap’s Ordnance Survey Collection
– Variations:
• Historic Digimap
• Geology Digimap
• Marine Digimap
• Location of support materials
Who can use the service?
“Authorised User”
means individuals who are registered with an Authorised
Institution and the appointed Datacentre from time to time in
accordance with the procedure as set out in Schedule 7 and
who are authorised by such Authorised Institution to access
the Authorised Institution’s electronic information services
whether on-site or off-site via Secure Authentication and who
are affiliated to the Authorised Institution as a current student,
faculty member or employee of the Authorised Institution.
Persons who are not a current student, faculty member or an
employee of the Authorised Institution, but who are permitted
to access the Authorised Institution’s electronic information
services whilst involved in teaching, education or research at
an Institution or who are a current student of an Institution
("Walk-In Users") are also deemed to be Authorised Users,
only for the time they are within the Library Premises
Who can use the service?
“Authorised User” means individuals…
•
Who are registered with an Authorised Institution
– i.e. a subscribing institution
•
Who are registered with EDINA Digimap
•
Who are authorised by the Institution to access that Institution’s electronic
information services
– this can means on-site or off-site access but must be via Secure
Authentication
•
Who are affiliated to the Institution as a current student, faculty member or
employee of the Institution
•
Who are not any of the above but who are permitted to access electronic
information services for teaching, education or research at the Institution
(“Walk-In Users”)
– these people are only Authorised Users for the time they are within the
Library Premises N.B. no authentication credentials, no access
– also need to be registered with the Datacentre
Historic Digimap
• No individual registration required
• No size limitations for map publication
• Clause 3.1.15 allows you to deposit in perpetuity the
learning and teaching objects as referred to in Clause
3.1.7 in electronic repositories operated by the SubLicensee on a Secure Network and in the JORUM
Repository.
• All maps to include acknowledgement:
– © Crown Copyright and Landmark Information Group
Limited 2004. All rights reserved.
Geology Digimap
As for Ordnance Survey Collection except:
• No size limitations for map publication
• Clause 3.1.16 allows you to store learning and teaching
objects that contain British Geological Survey data in
local repositories and in the JORUM Repository
• All maps to include acknowledgement:
– Geological Map Data © NERC 20(yy)
Marine Digimap
As for Ordnance Survey Collection except:
• No size limitations for map publication
• Clause 3.1.16 allows you to store learning and teaching
objects that contain SeaZone data in local repositories
and in the JORUM Repository.
• All maps to include acknowledgement:
– © Crown Copyright/SeaZone Solutions Ltd [yyyy]. All
Rights Reserved. Not to be Used for Navigation.
Content
•
•
•
•
Digimap Collections Licence Agreements
OS Variation agreement
Care of data responsibilities
Copyright & Terms of use:
– Digimap’s Ordnance Survey Collection
– Variations:
• Historic Digimap
• Geology Digimap
• Marine Digimap
• Location of support materials
Support materials
• FAQs, Sub-licences, service content:
http://www.edina.ac.uk/digimap/support/
• Powerpoint presentations, training guides:
http://www.edina.ac.uk/digimap/support/training/