Transcript No Slide Title

Surplus
BAR CODED SURPLUS ASSET MANAGEMENT
In today’s business environment, mergers, consolidations, common management affiliations and network
purchasing are becoming the norm to help reduce expenses. With these evolving associations, duplications of
personnel and facilities are easily recognizable and restructuring activities are implemented to eliminate
duplicate expenses related to these cost centers.
What is frequently not recognized is the substantial duplication of physical assets such as manufacturing,
medical, and office equipment. All too often these valuable assets are simply ignored or forgotten and left
collecting dust in unorganized inventory.
MOVER NAME HERE provides a comprehensive surplus asset management program that will allow your
organization to maximize the utilization of inactive assets. MOVER NAME HERE provides services related to
managing fixed assets that are kept in standing inventory, inactive assets that require short term storage
pending redistribution within your organization, disposal by sale, charitable contributions or destruction.
REDUCE CAPITAL EXPENDITURES / AVOID DUPLICATE PURCHASING
All too often organizations purchase new assets that they may already own that are in surplus, or are simply not
being used. This occurs as a result of not having centralized control of these assets, no consolidated inventory
of excess assets, and no ability to make the entire organization aware of surplus goods. Whether it’s medical
equipment, furniture and fixtures, computer and related equipment, or any other asset used in the operation of
your business, surplus could and should be your first source of supply.
VACATE / REDUCE EXPENSIVE STORAGE AREAS
If your organization is storing surplus goods either internally or through an outside vendor, there is significant
expense associated with doing so. Outside vendor storage tends to be forgotten - about the only reminder is
your monthly storage bill. Internal storage is often occupying valuable office or health care space that could be
put to much better use. MOVER NAME HERE can help reduce or eliminate this unnecessary expense.
PARTIAL LIST OF OTHER BENEFITS
•Provides the basis for establishing maintenance and refurbishment programs to extend the useful life of assets.
•Eliminates countless work hours searching storage areas and warehouses to identify goods that can be used
within the organization.
•Affords the opportunity to research the benefits of a comprehensive fixed asset management program for your
entire organization.
•Reduce business property tax on disposed assets.
•Realize tax write-offs for stolen or missing assets.
Asset Mgmt.
BAR CODED ASSET MANAGEMENT
Notebook and laptop computers, cellular phones, fax machines, personal printers, copiers, and presentation aids
share more than a high-tech heritage. They're small, light, easily transportable, and very expensive. Employees
often share a limited number of these high-demand resources with their colleagues, making tracking a difficult and
complex issue.
Easy mobility makes for hard accounting. This can become even more complicated for decentralized companies and imagine what it's like for companies with independent operating divisions and reporting functions.
What is the point of having lists of equipment? For one thing, the IRS is extremely interested in your equipment, and
you should be, too. Let's take what could be a common scenario: Your accounting department is totaling up
depreciation on 275 desktop and portable PCs throughout your company for tax purposes. You'd be happy with thatuntil you find out through an inventory that there are actually 410 computers!
Suddenly the company has lost years of depreciation credits on 135 $3,000 computers. Now, how happy are you,
and how impressed will the big bosses be?
Let's look at another possibility: The Alameda office has been approved to upgrade from black-and-white laser
printers to color printers. The Denver office has notified headquarters that it needs laser printers. If no one is
tracking equipment, it's all too likely that the Denver office will be authorized to purchase new laser printers while the
laser printers being replaced in Alameda gather dust in a storage room.
There's another benefit to automating your asset tracking: It provides significant deterrent power to shorten or avoid
full audits of depreciation and property tax. In addition to potential liabilities for taxes, penalties, and interest, an
unplanned audit generates huge personnel costs for re-inventorying and causes lost revenue through business
disruption.
Here's yet another benefit: Your company's property/casualty insurance costs and property tax could be reduced by
valuation and documentation, and insurance losses could be fully documented.
Would you be prepared to respond to an inquiry from your state taxing authority regarding property taxes on
business fixed assets? Many states are making increasingly aggressive efforts to enhance revenue from property tax
collections. You would if your asset tracking were automated.
PROTOTYPICAL COMPANY
ASSET MANAGEMENT PROGRAM
DETAILED ASSET REPORT
BAR CODE ASSET MANAGEMENT SYSTEM
CATALOG SHEETS - BY CATEGORY, TYPE, DESC, ATTR
ASSET CATEGORY: SEATING
ASSET CATEGORY: ALL ASSETS
REPORT ORDER: CURRENT LOCATION
CAT NUMBER:
ASSET # CAT #
CAT TYPE
MANF.
PRIOR LOCATION
CURRENT LOC
INV DATE
100100
100200
100300
100400
100500
100600
100700
100800
100900
101100
102100
103100
104100
105100
106100
107100
108100
109100
110100
120100
130100
140100
151000
BABY WARMER
BILI-LIGHT
PUMP
MONITOR
POLYGRAPH
GOOSENECK
VITALERT
CENTRIFUGE
RESPIRATOR
ANALYSER
ANGIOGRAM
CREDENZA
PH SYSTEM
CHAIR
BABY WARMER
VITALERT
RESPIRATOR
VCR
BABY WARMER
GOOSENECK
MONITOR
CENTRIFUGE
PH SYSTEM
OHIO MED
NARCO
THEROMATIC
SMEC
GRASS INST.
FLOATING
BELL & HOWELL
GOMCO
OHIO MED
DAMON
BURDICK
TEKTRONIX
AGGOTT LAB
HAUSTED
OHIO MED
CABOT
NARCO
SONY
OHIO MED
FLOATING
SMEC
GOMCO
AGGOTT LAB
1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
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1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
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1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
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1234 LINDBERGH
1234 LINDBERGH
1234 LINDBERGH
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PARK 270
PARK 270
PARK 270
PARK 270
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
ARC WAREHOUSE
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MANUFACTURE:
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MFR’S PART NUMBER:
MFR’S TAG NUMBER:
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ARM TYPE:
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BASE TYPE:
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UPHOLSTERY MATERIAL:
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UPHOLSTERY COLOR:
REV DATE:
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REV BY:
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ME1000
ME1023
ME1003
ME2844
ME8487
ME1094
ME1000
ME1857
ME1000
ME1746
ME1084
ME1020
ME1040
ME1075
ME1000
ME1050
ME1000
ME1856
ME1000
ME1850
ME1080
ME1085
ME1002
INV BY
CATALOG TYPE:
CATALOG DESCRIPTION:
CHAIR
TASK CHAIR
HON
CHR-1095
CHR-1095
OPEN T
5 STAR/CASTERS
FABRIC
PURPLE
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CATALOG NO: SE1000
Benefits
ASSET MANAGEMENT BENEFITS
• Assures accurate detail as the Data Collection Computer prompts you for each entry. Asset
inventory reconciliation is as simple as scanning bar codes.
• Integrates new information collected with current asset inventories.
• Shares data with Oracle, SYBASE, SQL Server to enhance wide use of fixed asset data.
• Eliminate a majority of the time currently spent on specification work.
• Creates a basis for development of stocking and banking programs.
• Provides a security system (Property Passes) to reduce shrinkage and employee theft.
• Eliminate change orders due to poor interpretation.
• Provides control of authorized and unauthorized software.
• Generates a factual inventory of your organizations assets - will help provide maximum utilization of
those assets.
• Recognizes the true value of fully depreciated assets.
• Provides accurate information for financial statements, audit process, tax reporting, etc.
• Eliminates unnecessary and unused assets and reduces purchasing of items already in stock.
• Reduce work hours for inventory reconciliation.
INVENTORY BENEFITS
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Controls inventories and usage.
Detail is assured as data collection devices prompt the user for each entry.
Reconciles inventories by simply scanning bar codes.
Produces pre-defined or customized reports. Examples include adjustments by month, items
below minimum, usage by work order, usage by category/type.
• Identifies your current inventory by specific location or part number.
• Tracks all relevant financial information such as vendor, purchase cost, list price and billing price.
• Maintains an accurate history of Inventory activity.
SURPLUS ASSET MANAGEMENT BENEFITS
• Vacate/Reduce expensive storage areas that contain goods that could be stored in a much less
expensive warehouse environment at ARC
• Reduce Capital Expenditures/Avoid Duplicate Purchasing by using assets you may already own
that are in surplus or are simply not being used.
• Eliminate countless work hours searching storage areas to identify goods that can be used within
your organization.
• Reduce business property tax on disposed assets.
• Realize tax write-offs of stolen or missing assets.