Transcript RBOA ANNUAL MEETING AGENDA

Provide
RBOA INC 2011 ANNUAL MTG
Niceville City Hall
7:00 PM
2 March 2011
RBOA INC
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Welcome -- thanks for coming
Your participation in conduct of RBOA is
greatly appreciated
402 members strong
 Board of Directors, Committees
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All Volunteers
BOARD OF DIRECTORS
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PRESIDENT
VICE PRES
TREAS/SEC
ENVIRONMENT
ARCHITECTURE
COMPLIANCE
MAINTENANCE
PAUL MARYESKI
TOM ROBBINS
LINDA BLYTHE
BILL PATRICK
PAUL MARYESKI*
AL HABERBUSCH
SEAN BEAUCHAMP
*acting
PURPOSE AND POWER OF THE
ASSOCIATION
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“This Association is non-profit, does not
contemplate pecuniary gain or profit to
the members thereof. The specific
purposes for which it is formed are to
provide for maintenance, preservation and
architectural control of the residential
properties and to promote the health,
safety and welfare of the residents of said
properties.” (Article III of the By Laws)
AGENDA
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CALL TO ORDER
QUORUM VALIDATION
ANNOUNCEMENT OF STANDARDS
ELECTION OF DIRECTORS
COVENANT AMENDMENTS
TREASURER’S REPORT
PROPOSED 2011 BUDGET
COMMITTEE REPORTS
OPEN DISCUSSION
ELECTION OF OFFICERS
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QUORUM VALIDATION (need 26%, 105)
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ANNOUNCEMENT OF STANDARDS
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VOTE COUNT
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RESULTS -- ELECTION OF OFFICERS
Unit 1 & Unit 2 Covenants
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Unit 1 -- originally executed 31 Jan 1974
Unit 2 -- originally executed 29 Sep 1974
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Covenants extinguished by MRTA in 2004
(Florida Marketable Record Title Act)
 Invalidates restrictions on property > 30 yrs
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Florida Homeowners Association Act
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Provides procedure for reviving covenants
RBOA BOD to contact all property owners
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Requires further vote of the property owners
Unit 3 Covenants
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Covenants executed 12 May 1982
Pursuant to terms of MRTA
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Covenants extinguish in May of 2012
Florida Homeowners Association Act
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Provides procedure to extend covenants
that have yet to expire
RBOA BOD to effect this change
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Vote of property owners not required
Why Covenants?
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Enforceable covenants needed to maintain
cohesive and attractive communities
Enforceable covenants help preserve
property values
Lenders may require enforceable
covenants
TREASURER’S REPORT
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$44K Annual Program
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402 mbrs x $110
Money Mkt:
Checking:
Dam Fund:
$5.3k
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$31.1k*
*as of 31 Dec 2010
RBOA Expenses/Budget
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2010 Major Expenses
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Lawn/Landscape
Legal
Repair/Maintenance
$15,000
$11,200
$11,500
2011 Budget
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Lawn/Landscape
Legal
Projects
Repair/Maintenance
$15,000
$10,000
$10,000
$ 3,000
Lake Amick & Phelps Repair
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Drain pipe failed below dam on golf course
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Association responsibility per 94 MOA
Estimates received from 3 contractors
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Board selected Utility Solutions Group
Work completed on schedule
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Final cost $10,750
Reserve funds used to cover expense
FINING AMENDMENT
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BACKGROUND
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Most ownership association boards have this
authority
Board operates at distinct disadvantage
without this authority
Will help with covenant compliance
 Judicious/deliberate process with limits on
daily/maximum fines
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COMMITTEE REPORTS
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ENVIRONMENTAL
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ARCHITECTURAL CONTROL
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MAINTENANCE
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COMPLIANCE
ENVIRONMENTAL
ENVIRONMENTAL
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THE 5 LAKES: Henderson, Kenny, Phelps
Werk & Amick
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WILL CONTRACT WITH THE “LAKE DOCTOR” FOR
VEGETATION CONTROL ON LAKE HENDERSON/LAKE
WERK
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AS REQUIRED
VEGETATION CAN BE CONTROLLED - NOT ELIMINATED
LET THE BOARD KNOW IF YOU SEE A PROBLEM
DEVELOPING
gators
Exercise Caution
beavers
ARCHITECTURAL CONTROL
ARCHITECTURAL CONTROL
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Who is the Committee?
Your neighbors!!
Paul Maryeski
Tom Robbins
Paul Grimmig
ARCHITECTURAL CONTROL
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ACC Application – for any new house or addition
to the property after a house is in place
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Download application at rboa.net (first column)
Info required: what is it; what will it look like; what’s
it made of; where will it be sited on the lot (include
drawings/pictures, specs, site plan)
Owner (not realtor or contractor) agrees/certifies
Restrictive covenants are on the web site (click
Documents)
ACC will retain drawings for file
ARCHITECTURAL CONTROL
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Variance to Restrictive Covenants
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Provide rationale – why can’t your project comply?
Provide written concurrence from owners adjoining
your property, or owners that might be affected (e.g.
across the street)
In granting set back waivers RBOA assumes no
responsibility for encroachment into Utilities/Drainage
setbacks from County or other government agency.
This is always noted in ACC approval “Notes”
MAINTENANCE
MAINTENANCE
MAINTENANCE CONTRACT
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S&P Lawn Service
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Grass and tree trimming
LANDSCAPING
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Georgiana C Peacock
SPRINKLERS/IRRIGATION
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Self Help
2011 Projects
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Lake Way Drive Entrance -- Island
Henderson Lake - spill box, back side
Lindsey Lane Island
Ruckel Drive near dam
Sharon Drive Entrance RBCCE sign
Marion Drive Entrance RBCCE sign
Your Suggestions?
Lakeway Drive
Henderson Lake
Ruckel Drive (near dam)
COVENANT COMPLIANCE
COVENANT COMPLIANCE
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COVENANT COMPLIANCE
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APPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERS
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DIRECT NOTIFICATION TO PROPERTY OWNERS
FIRST STEP LETTER
IF NO RESOLUTION LETTER FROM ATTORNEY
APPROACH NOW MODIFIED SO SECOND STEP IS POTENTIAL FINES
LEVIED BY BOD (PER BY-LAW CHANGE VOTED AT 2010 ANNUAL
MEETING)
THEN LETTER FROM ATTORNEY AS THIRD STEP
DISCREPANCIES
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GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICS
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THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTS
COVENANT COMPLIANCE
COVENANT COMPLIANCE
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ONCE CLICK ON PARCEL NUMBER --PART
OF THE INFO PROVIDED IS:
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“ROCKY BAYOU C/C EST #8 LOT 24 “
THEN GO TO UNIT 8 COVENANTS ON
RBOA WEB PAGE AS PREVIOUSLY
DESCRIBED
COVENANT COMPLIANCE
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2010
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39 (ABOUT SAME AS 2009) VIOLATIONS NOTED – NOT ALL
PERSISTED
9 (16 IN 2009) VIOLATION LETTERS MAILED OUT – 2 REPEAT
VIOLATIONS SO ONLY 7 PROPERTIES INVOLVED
RESULTS --- EXCELLENT RESPONSE!!!!!
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ALL VIOLATIONS CORRECTED AFTER FIRST/REPEAT LETTER
1 VIOLATION FROM 2009 FINALLY RESOLVED WITH LEGAL
ASSISTANCE
NEIGHBORHOOD WATCH
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OKALOOSA COUNTY SHERIFF’S OFFICE
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WILL HELP SETUP
INITIAL ACTIONS BY CONCERNED CITIZENS OF AN AREA
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FIND OUT IF INTERESTED IN WORKING TOGETHERON CRIME/PROBLEMS
WHAT NIGHT/TIME GOOD FOR MEETING
PICK A LOCATION
CONTACT SHERIFF’S OFFICE CRIME PREVENTION SPECIALIST –ASHLEY BAILEY 6517153 [email protected] TO SET MEETING DATE/TIME/PLACE
PASS OUT FLIERS ABOUT MEETING
SHERIFF’S OFFICE CRIME PREVENTION SPECIALIST CONDUCTS
MEETING
WILL BE ASKED TO FILL OUT SIGN UP SHEET AND PROVIDE 3 POCS
WILL PROVIDE 2 NEIGHBORHOOOD WATCH SIGNS
Real Estate Market
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“Bouncing along the bottom”
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Clean and neat homes, right priced are selling
Most activity under $300,000
Waterfront has been moving
Homes for sale on MLS (>90%):
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Niceville:17% are distressed
Crestview: 29% are distressed
Emerald Coast: 22% are distressed
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Short sales, foreclosure, bank owned (REO)
RBOA Annual Meeting
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OPEN DISCUSSION
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THANK YOU FOR COMING