Transcript RBOA ANNUAL MEETING AGENDA

Provide
RBOA INC 2012 ANNUAL MTG
Niceville City Hall
7:00 PM
6 March 2012
RBOA INC
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Welcome -- thanks for coming
Your participation in conduct of RBOA is
greatly appreciated
402 members strong
 Board of Directors, Committees
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All Volunteers
AGENDA
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CALL TO ORDER
QUORUM VALIDATION
ANNOUNCEMENT OF STANDARDS
ELECTION OF DIRECTORS
COVENANT AMENDMENTS
TREASURER’S REPORT
PROPOSED 2012 BUDGET
COMMITTEE REPORTS
OPEN DISCUSSION
BOARD OF DIRECTORS
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PRESIDENT
VICE PRES
TREAS/SEC
ENVIRONMENT
ARCHITECTURE
COMPLIANCE
MAINTENANCE
PAUL MARYESKI
AL HABERBUSCH
LINDA BLYTHE
BILL PATRICK
PAUL MARYESKI*
AL HABERBUSCH
SHAWN BEAUCHAMP
*acting
SPECIAL THANKS
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ARCHITECTURAL CONTROL COMMITTEE
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WEBSITE MANAGEMENT
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MICHAEL & JONI MCCAIN
BOOK KEEPING
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PAUL GRIMMIG, BILL OSTHOFF, & PAUL MARYESKI
MICHELLE ATKINSON (ON CONTRACT)
LANDSCAPING
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PRO EARTHSCAPES (ON CONTRACT)
SPECIAL THANKS
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LAWN MAINTENANCE
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TAX ACCOUNTANT
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STEPHEN SHELTON, CPA
ENTRANCE LIGHTING
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S & P LAWN SERVICE (ON CONTRACT)
DESTIN LIGHTING
LEGAL ASSISTANCE
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BECKER & POLIAKOFF (ON RETAINER)
SPECIAL THANKS
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LEGAL ASSISTANCE
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BECKER & POLIAKOFF (ON RETAINER)
JOHN ANDRLE
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GETTING THE WORD OUT (LAKE MATTERS)
PURPOSE AND POWER OF THE
ASSOCIATION
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“This Association is non-profit, does not
contemplate pecuniary gain or profit to
the members thereof. The specific
purposes for which it is formed are to
provide for maintenance, preservation and
architectural control of the residential
properties and to promote the health,
safety and welfare of the residents of said
properties.” (Article III of the By Laws)
ROCKY BAYOU OWNERSHIP ASSOCIATION
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QUORUM VALIDATION (26% of 402 = 105)
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ANNOUNCEMENT OF STANDARDS
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ELECTION OF DIRECTORS
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7 TOTAL: 5 NEEDED FOR QUORUM, 4 MUST VOTE
NOMINATIONS
RESULTS --
COVENANT AMENDMENTS
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COVENANTS COVER EACH OF 13 UNITS
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Each has expiration date
Legal steps required to extend
UNIT 3 COVENANTS EXPIRE 15 MAR 2012
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Sharon, Ruckel, Wava & Kristin Circle
Majority of 67 property owners must formally
approve extension
Letter with ballot sent in Jan 2012
Status:
COVENANT AMENDMENTS
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UNIT 1 COVENANTS EXPIRE DEC 2013
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FOREST ROAD, SHARON, MARION, GOLF
COURSE
UNIT 2 COVENANTS EXPIRE SEPT 2013
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FOREST ROAD, COLLEGE BLVD, DIANE,
IRENE CT, CARR, JASON, LAKE AMICK
TREASURER’S REPORT
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$44K Annual Program
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402 mbrs x $110
Money Mkt: $20,100
Checking:
$2,500
Dam Fund:
$5,400
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$28.000*
*as of 31 Dec 2011
*as of 31 Dec 2010 ($31,100)
2012 Annual Budget
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Income
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Annual Dues
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Interest/Donations
 Total income
Expenses
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Accounting
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Administrative
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Grounds Keeping
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Insurance
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Landscaping
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Legal & Professional
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Newsletter
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Projects
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Repairs & Maintenance
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Entrance Ways
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Taxes
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Utilities (elect/water)
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Other (web site)
 Total Expenses
Net Gain (Loss)
$44,220
600
$44,820
3,000
1,200
8,000
6,000
6,500
6,500
1,000
3,000
1,500
1,000
500
5,500
125
$43,825
$ 995
DUES INCREASE
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NEEDED TO REPLENISH WORKING CAPITAL
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TO CONTINUE WITH PROJECTS/IMPROVEMENTS
BOARD OF DIRECTORS TO ADDRESS IN 2012
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HELP US PROVIDE OPTIONS/RECOMMENDATIONS
BOD CAN INCREASE DUES BY 10% ANNUALLY
WITHOUT MEMBERSHIP APPROVAL
CONSIDER LAKE EFFECT (HENDERSON DAM 2005)
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ALL RBOA PROPERTIES ASSESSED $97
HENDERSON LAKE PROPERTIES CONTRIBUTED APPROX
$2,000 EACH (50 OF 56 PROPERTIES)
DUES INCREASE CON’T
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LAKES ARE MAJOR EXPENSE
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INFRASTRUCTURE PER MOA WITH RBCC
VEGETATION: TREATMENT IS EXPENSIVE
DIFFERENT APPROACHES
ALL PAY SAME AMOUNT
 LAKEFRONT PAY HIGHER ANNUAL DUES
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REFLECTS HIGHER PROPERTY VALUE/MORE IMPACT
$ COLLECTED IS FENCED FOR LAKE EXPENSES
DUES INCREASE CON’T
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MANAGEMENT COMPANY PROPOSAL
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CONTRACT FOR SERVICES RENDERED
BOOK KEEPING, BILLING, COMPLIANCE
INSPECTIONS, ACC ADMINISTRATION
 MORE EFFICIENCY/CONSISTENCY
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RBOA NEEDS IMPROVED RECORD KEEPING
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STATUTORY COMPLIANCE
SHOULD ENCOURAGE VOLUNTEERS FOR
BOARD OF DIRECTOR SERVICE
LAKE AMICK/PHELPS DAM
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FIXED IN 2010 ($11,000 EXPENSE)
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Contract with Utility Solutions Group
FAILED AGAIN IN 2011
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Different section of outflow pipe
Contract with Construction Service Company
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Decision to replace entire outflow structure
Fixed/paid $21,100
SPECIAL ASSESSMENT
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SPECIAL ASSESSMENT TO RECOUP $$
LAKE AMICK/PHELPS DAM REPAIR
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$32,100 total for both fixes
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$75 x 402 = $30,150
Under BOD review
Approval from membership required
 Look for Special Meeting in coming months
 Any/all ideas welcome
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COMMITTEE REPORTS
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ENVIRONMENTAL
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COVENANT COMPLIANCE
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ARCHITECTURAL CONTROL
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COMPLIANCE
ENVIRONMENTAL
ENVIRONMENTAL
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THE LAKES: Amick, Phelps, Werk, Kenny,
Henderson
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CLOSE CONTACT WITH THE “LAKE DOCTOR” FOR
VEGETATION CONTROL ON ALL LAKES
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LAKE HENDERSON & LAKE WERK MORE PROBLEMATICAL
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LAKE WERK: SPATTERDOCK LILIES
MONITOR SITUATION AND ADDRESS IN 2012
 CHEMICAL TREATMENT IS COSTLY
VEGETATION CAN BE CONTROLLED - NOT ELIMINATED
PLEASE LET THE BOARD KNOW IF YOU SEE A
PROBLEM DEVELOPING--thanks
ALLIGATORS
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FALL 2011 SMALL ALLIGATOR SPOTTED
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FLORIDA FISH & WILDLIFE CONTACTED
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RESPOND IF GREATER THAN 4 FEET IN LENGTH
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GATORS GROW ONE FOOT EACH YEAR
TRAPPER UNSUCCESSFUL
BE CAREFUL WITH CHILDREN & SMALL PETS
 GIVE US A CALL IF YOU SEE A GATOR
 TELL US IT IS BIGGER THAN 4 FEET IN LENGTH!!
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beavers
BEAVERS
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BEAVERS AT WORK IN LAKE WERK!
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SMALL DAM CONSTRUCTED
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NOT CAUSING A FLOW PROBLEM
EMERALD COAST WILDLIFE REFUGE CALLED
DOES NOT RELOCATE BEAVERS
 RECOMMENDED TRAP AND DESTROY DAM
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STEEL TRAP PERMIT OBTAINED BY RBOA
BEAVER TRAPPED AND REMOVED
BY LAKEFRONT OWNER
(PROTECT TREES WITH FENCING/WIRE MESH)
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COVENANT COMPLIANCE
FINING AMENDMENT
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AMENDMENT TO THE BY-LAWS IN 2010
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PROVEN HELPFUL WITH COV ENFORCEMENT
3 NOTICES SENT FOR FINING HEARING
TWO VIOLATIONS CORRECTED W/O HEARING
 ONE FINING HEARING CONDUCTED
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FINE ESTABLISHED ($25 DAILY TO MAX $2500)
 FINE SUSPENDED PENDING CORRECTION
 PLAN/FIX IN WORK AT THIS TIME
COVENANT COMPLIANCE
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COVENANT COMPLIANCE
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APPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERS
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DIRECT NOTIFICATION TO PROPERTY OWNERS
FIRST STEP LETTER
IF NO RESOLUTION LETTER FROM ATTORNEY
APPROACH NOW MODIFIED SO SECOND STEP IS POTENTIAL FINE
LEVIED BY BOD (PER BY-LAW CHANGE VOTED AT 2010 ANNUAL
MEETING)
THEN LETTER FROM ATTORNEY AS THIRD STEP
DISCREPANCIES
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GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICS
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THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTS
COVENANT COMPLIANCE
COVENANT COMPLIANCE
COVENANT COMPLIANCE
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COVENANT COMPLIANCE (CONTINUED)
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Recent History
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16 in 2009
9 IN 2010 – 2 REPEAT VIOLATIONS SO ONLY 7 PROPERTIES
INVOLVED
8 in 2011 – FINING PROCESS USED SEVERAL TIMES TO GAIN
COMPLIANCE
2010/11 MOST VIOLATIONS ARE BOATS/JET SKIS & TRAILERS;
UTILITY TRAILERS (OPEN & CLOSED)
RESULTS --- EXCELLENT RESPONSE!!!!!
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MOST VIOLATIONS CORRECTED AFTER FIRST LETTER
1 ISSUE RESOLVED WITH LEGAL ASSISTANCE
ARCHITECTURAL CONTROL
ARCHITECTURAL CONTROL
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Who is on the Committee?
Your neighbors!!
Paul Maryeski
Bill Osthoff
Paul Grimmig
ARCHITECTURAL CONTROL
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ACC Application – for any new house or addition
to the property after a house is in place
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Download application at rboa.net (first column)
Info required: what is it; what will it look like; what’s
it made of; where will it be sited on the lot (include
drawings/pictures, specs, site plan)
Owner (not realtor or contractor) agrees/certifies
Restrictive covenants are on the web site (click
Documents)
ACC will retain drawings for file – submit in 11” x 14”
format
ARCHITECTURAL CONTROL
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Variance to Restrictive Covenants
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Provide rationale – why can’t your project comply?
Provide written concurrence from owners adjoining
your property, or owners that might be affected (e.g.
across the street)
In granting set back waivers RBOA assumes no
responsibility for encroachment into Utilities/Drainage
setbacks from County or other government agency.
This is always noted in ACC approval “Notes”
ARCHITECTURAL CONTROL
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NO NEW HOME CONSTRUCTION IN 2011
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RBOA IS MOSTLY BUILT OUT
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FEW BUILDING LOTS REMAINING
REMODELING AND ADDITIONS APPROVED
POOLS AND OUT BUILDINGS
VARIANCES ARE POSSIBLE
ACC SOLICITS NEIGHBORS INPUT ON REQUESTS
 SANITY GENERALLY PREVAILS
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MAINTENANCE
MAINTENANCE
SELF HELP - WIMPS NEED NOT APPLY!
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SPRINKLER SYSTEMS, ENTRANCE LIGHTING
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NEAR CONSTANT ATTENTION
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MARYSA ENTRANCE LIGHTING
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POWER LINE FROM RUCKEL ENTRANCE HAS FAILED
UNABLE TO TROUBLE SHOOT- FIND BREAK
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DEVELOPING PLAN TO FIX THE PROBLEM
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Gulf Power to install meter can
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Power from nearest transformer on ground
Self help trenching by RBOA
$1000 to fix (Gulf Power/rent trencher/conduit/sod
PROJECTS
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LAKE WAY ENTRANCE COMPLETE
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LAKE WAY O/A CONTRIBUTED $350
SEVERAL IMPROVEMENTS IN MIND
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CURBING MARION & SHARON ENTRANCES
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ENTRANCE SIGNS FOR MARION & SHARON
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ESTIMATE SOLICITED
ONLY TWO UNIMPROVED RBOA ENTRANCES
RESOD RUCKEL/COLLEGE BLVD ENTRANCE
GRASS IS PROBLEMATICAL WITH TREES
 PINE STRAW IS AN OPTION FOR THIS AREA
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Lake Way Drive
Ruckel Drive (off College )
SPECIAL INTEREST ITEMS
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PARKING OFF DRIVEWAY
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WATER METER REPEATERS
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AESTHETICALLY DISPLEASING
CITY OF NICEVILLE TO IMPROVE
CRIME IN OUR AREAS
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DONT SEE THIS ON KILDARE CIRCLE AND FAIR WAY
WOODS – WE CAN DO BETTER
3 BREAK INS IN RECENT MONTHS!!!
TAKE PREVENTION STEPS
PUBLIC SEWERAGE?
SPECIAL INTEREST ITEMS
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NICEVILLE BY PASS WORK CONTINUES
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COLLEGE & FOREST RD WILL BE WIDENED
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MORE BUSY WITH COLLEGE EXPANSION
NEW HOUSING DEVELOPMENT?
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BEHIND THE AIRPORT ON FOREST RD
INSIDE THE NICEVILLE BY PASS
 PROPERTY ANNEXED BY CITY OF NICEVILLE
 MIXED DEVELOPMENT
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SINGLE FAMILY, TOWNHOMES, CONDOS
Real Estate Market
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“Prices are firming” – still buyers market
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Jan-Feb 2012, 80 sales vs 60 in 2011
Average price sold is up 10% VS 2010
Clean and neat homes, right priced are selling
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Updated helps: kitchen/baths/flooring/roof
Most activity under $300,000
Homes for sale on MLS (80% of market)
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Niceville: 17.5% are distressed
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Short sales, foreclosures, bank owned (REO)
Crestview: 20%, Destin 37%
RBOA
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2012 WILL BE BUSY YEAR FOR 2012
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FINANCIAL CONSIDERATIONS
DUES INCREASE
 SPECIAL ASSESSMENT
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PROJECT IMPROVEMENTS
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SHOW PROGRESS
COVENANT EXTENSIONS
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DEVELOP PLAN FOR UNITS 1 & 2
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(LESS THAN HALF OF THESE PROPERTIES ARE
IN RBOA/MAJORITY OF THESE PROPERTIES REQ)
THANK YOU FOR COMING
HAVE A GOOD YEAR!!