Transcript New Team Manager’s Meeting March 21,2008

New Team Manager
Meeting
August 29, 2009
TEAM MANAGER RESPONSIBILITIES
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Ensure that all forms are completed and
submitted in a timely manner.
Ensure that all team information is correctly
submitted to WAGS and is updated as necessary.
The home team coach/team official is
responsible for contacting the opposing
coach/team official at least 72 hours prior to the
game to verify location, time, and uniform color.
WAGS OFFICE HOURS
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Offseason: 9-1, June thru August, Nov –
February. Closed on weekends.
Inseason: 9-4, Mon-Fri; Saturday and Sunday
when necessary due to weather conditions.
ONLINE FORMS
Schedule Request Form
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Must be completed by the team and submitted promptly if they want
to request days off.
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Teams may request ONE Saturday and ONE Sunday off.
Team should retain a printed copy of the Schedule Request Form
If more than one Schedule Request Form is submitted, information
from the most recently submitted form will be used.
Requests to deconflict coaching conflicts use this form
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The WAGS or NCSL number of the conflicting team MUST be entered on
each team’s Schedule Request Form. Failure to do so will result in neither
team’s request being honored.
Note that BOTH teams requesting a schedule deconflict MUST complete
the Schedule Request Form.
NO MORE THAN 2 TEAMS MAY REQUEST A COACHING
CONFLICT. If a third team attempts to enter a coaching conflict,
REQUESTS FROM ALL TEAMS INVOLVED WILL BE
DISREGARDED.
ONLINE FORMS
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Adele Dolansky Scholarship Form
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Must be submitted to Club Rep, who will forward to
WAGS office
Four scholarships of $2500 awarded each year (two based
on need; two based on merit).
Applications are submitted to Club Rep to verify that they
are complete.
Deadlines are posted on the website.
Only complete and timely applications will be considered.
WAGS players that are graduating seniors are the only
players that are eligible for this scholarship.
ONLINE FORMS
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Parent and Player Code of Conduct
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To be completed and signed by each player/parent
on the team.
Must be reviewed by Club Rep for completion
Should be kept on file and at the field by Team
Manager
WAGS Board of Directors and R&D Committee
may request to view forms at any time
PAPER FORMS
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If you require additional forms, please contact
your club rep.
If you are sending any forms or correspondence
to the WAGS office in a manner other than First
Class mail, you must waive the signature
requirement.
PAPER FORMS
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Official Game Report Cards
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Provided by Home Team
Completed by both the Home and Away teams
To be signed by Coach and TSL
Submitted to WAGS office by referee
Game Card Labels
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Link on website
OFFICIAL GAME REPORT CARD
PAPER FORMS
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Referee Evaluation Card
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Teams are not required to complete a Referee
Evaluation Card, but may do so if they want to
provide input of the quality of officiating at their
game.
Referee Evaluation for should be signed by the
Coach. If a team submits a Referee Evaluation
card, it must be mailed within 24 hours of game.
Referee Evaluation Cards should be submitted to
Lula Bauer, R&D Director
REFEREE EVALUATION CARD
PAPER FORMS
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Team Sportsmanship Card
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Used to evaluate opposing team’s sportsmanship
on the field.
Teams are not required, but are encouraged, to
complete this form.
TEAM SPORTSMANSHIP CARD
WAGSL TEAM SPORTSMANSHIP EVALUATION CARD
Game: _______________ Date: _________________ Age/Div: ____________
Home Team ____________________________ Visitor Team _________________________
Please use the following criteria in making your decision: 1.The courtesy and respect a team’s players and coaches show
toward the opposing team, its players, coaches & spectators. 2. The courtesy and respect a team’s players and
coaches show toward referees. 3. The courtesy and respect a team’s spectators show toward others and the positive
support they give their own players. 4. The positive support team members show each other.
Please rate your opponent overall:
5=Excellent (always): 4=Very Good (most of the time): 3=Good (sometimes): 2=Fair (seldom): 1=Poor (never)
Comments:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_______________________
________________________
______________________
Coach’s Name (Print)
Coach’s Signature
Team Name
Please Complete and Mail within 24 Hours of Game
To be completed by the Coach ONLY
PAPER FORMS
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STAR Cards
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One card given per team – to be completed each week and
submitted to WAGS office for payment at the end of the
season.
Submitted card must be postmarked no later than 30 days
after the team’s last game of the season or payment will not
be made.
TM should keep a copy of the completed card.
The Center Referee must sign the STAR card every time a
STAR is used. Failure to obtain the CR’s signature will
result in non-payment for that game.
STAR CARDS
PAPER FORMS
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Team Sportsmanship Liaison
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To be completed and signed by TSL. Alternate
TSL does not need to sign.
Original to be sent to CR, who will mail original to
WAGS office.
A new form must be signed each season,
regardless of whether the TSL served in that
capacity during the prior season.
TEAM SPORTSMANSHIP LIAISON
TEAM SPORTSMANSHIP LIAISON (TSL)
The spectator sidelines need to be managed by a responsible party
other than a team coach. Each team will select a Team Sportsmanship
Liaison (TSL). The selected TSL will have the following
responsibilities.
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Prior to each game, the TSL will identify themselves to each
other and to the referee(s). TSL will be required to sign the Game
Report Card.
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Prior to each game, the TSL will discuss with the referee and
coaches what roles the TSL will take in the event the sidelines begin
to negatively impact the match or the referee’s ability to do his/her
job.
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Ensure the team spectators/parents observe the spectator line.
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Be the “cooler head” should sideline behavior become extreme.
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Be the first point of contact should the referee feel he/she
needs help due to inappropriate sideline behavior.
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In the event that an incident does occur which requires R & D
involvement, the TSL will attend the hearings.
I have read the above description of the TSL and understand my
role.
Team Name_______________________________________ W_______
Name__________________________________
Address_______________________________
Email_________________________________
Phone Number__________________ Cell Phone_______________
_____________________________
_________________
SIGNATURE
DATE
Alternate TSL: Name_______________________________________
Phone#_____________Email____________________
THIS FORM IS TO BE COMPLETED AND GIVEN TO YOUR CLUB REP. Do not
mail directly to WAGS. THIS FORM MUST BE TYPED OR NEATLY PRINTED.
Deadline: Changes every season. Please review the calendar for the
deadling
PAPER FORMS
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Parent/Player Code of Conduct
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To be signed by all Parents and Players
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Team Manager should retain these forms in their team
notebook.
PARENT CODE OF CONDUCT
Parent’s Code of Conduct
Soccer is a tough, combative sport that generates enormous tension, passion, and enjoyment in its spectators. High enthusiasm,
intense emotion, and strong disagreement will occur at most every match. Recognizing this, it is vital that every parent whose
child plays in the Washington Area Girls Soccer League be constantly aware of his or her state of mind, and act in a manner that
promotes the league’s goals of sporting behavior, healthy competition, and the development of young women of confidence and
character.
Angry, abusive, or harassing speech defeats this purpose and poisons the league’s playing environment for all its participants. Such
outbursts reflect badly on the speaker; provoke undesirable responses from the hearers; and can lead to acting out, on the field
and on the sidelines, that can cause injury and bring the game into disrepute. There is no place in the league’s matches for such
outbursts--they must be controlled, and controlled primarily by the league’s parents
To avoid these undesirable outcomes and to enhance the league’s playing environment for players and all other participants, all
the league’s parents present at the league’s matches should:
•Remember at all times that they are adults, and therefore examples, and always consider the likely effect of their actions on the
league’s players.
•Promote the learning effort and development of all participants by encouragement and patience.
•Refrain to the greatest extent possible from disagreeing publicly with the referee’s decisions, remembering that loud or persistent
disagreement can undermine the referee’s ability to monitor and control the game--to the detriment of the players--and can
undercut the referee’s authority, and over time, the status of all authority figures
•.Never insult, demean, or criticize any participant, whether player, game official, or team official. Offensive, insulting, or abusive
language is absolutely contrary to the spirit of the game
•.Do whatever can be done, by word and example, to encourage adherence to these principles by those parents and spectators
who have greater difficulty adhering to them.
The league reminds parents and other spectators that in the WAGS league, as in soccer leagues of every level and in every country
of the world, it is an accepted practice to require any spectators who show themselves unable to comply with the game’s
behavioral norms to leave the field, and to impose longer bans for repeat or particularly serious violators. It is the league’s earnest
hope that it would never have to resort to such punitive measures, but that outcome rests in the end with the individual spectator.
Signature ___________________________________________________________________________
Date ______________________________________________________________________________
Printed Name _______________________________________________________________________
(Circle one: Mother, Father, Guardian)
Team Name ________________________________________________________________________
PLAYER CODE OF CONDUCT
Player’s Code of Conduct
From the game’s beginnings in the 19th century, soccer has always been played in an atmosphere that
valued active, competitive play and ethical, sporting behavior. The balancing of these two aspects of the
game has always been the signature focus of the soccer culture.
Players in the Washington Area Girls Soccer League occupy an important position in the soccer culture in
the United States. The league has always been among the nation’s best-known and most widely respected
soccer venues.
Soccer is first and foremost a player’s game. No participant--no coach, no team official, no league official,
no game official, no spectator--exerts the same level of influence on the game, and on the soccer
community, as is exerted by the league’s players. Players are the principal authors not only of each game’s
outcome, but of the league’s overall playing environment. And players are the principal ambassadors of
the league and of the sport.
With those facts in mind, it is important that every player who participates in the league’s matches
subscribe to certain basic principles. A player in the WAGS League should:
•Know and make her best effort to obey the letter of the Laws of the Game.
•Understand and respect the spirit of the Laws, avoiding cynical and unfair play.
•Respect and honor all other participants--opponents, referees, coaches, and spectators.
•Strive to enjoy the game, and to promote enjoyment of the game by others.
The player’s signature below indicates that she subscribes to these principles.
Signature ______________________________________________________________________
Date _________________________________________________________________________
Printed Name ________________________________________________________________
Team Name
_________________________________________________________________
PAPER FORMS
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Division Structure Request Form
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Teams are not required to complete a Division
Structure Request Form; however, doing so
enables the team to present to the WAGS Board
of Directors any information it feels relevant to
their placement in Division Structure.
DIVISION STRUCTURE REQUEST FORM
IMPORTANT LEAGUE REMINDERS
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Important League Reminders should be
reviewed prior to the start of each season.
Are located on the WAGS website under
“League Rules/Important League Reminders”
GAME DAY RESPONSIBILITIES
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The Home team is responsible for calling the Away team 72 hours prior to
game time to review uniform colors and field directions. Please remember
that the home team is required to change jersey colors if there is a conflict in
uniforms.
Items Team Manager should bring to the field on game day (all items should
remain at the field for the duration of the game):
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Player passes
Adult passes
Original, stamped state roster
Game Report Card
STAR card, if applicable
If the field is closed due to weather conditions, the Home Team is responsible for
contacting the Away team and notifying them of the field closure.
Home Team must call their Division Coordinator with the final score within 2
hours of match completion.
TEAM MANAGER CHECKLIST
Correspondence
Call to/from Other
Team
Point of Contact Mane
Directions
Uniform Color
Team Notified Email
Bring to Game
Player Passes (Official)
Codes of Conduct
&TSL
Roster
Game Report Card
Extra Labels
STAR Card (U12/U13)
Game 1
Game 2
Game 3
Game 4
Game 5
Game 6
Game 7
Game 8
Game 9
DIVISION COORDINATORS
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U12-U19 only
Division Coordinators are selected from the
Volunteers submitted by each team.
See WAGS rules I.6.b, I.6.c, L1 and L2 for
Division Coordinator responsibilities.
TEAM CONTACTS
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Team contact information can be found through
the Team Page link on the WAGS website.
User ID is your team’s email address; PINs are
generated by the system.
SCHEDULING
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Teams must be available for play every Saturday and Sunday
during the months of league play with the exception of dates
that have been requested off.
Games will not start prior to 9:00 am.
The WAGS Events Calendar is located on the right side of the
WAGS home page, and lists a full schedule of league-specific
dates.
Religious Holidays/School Events/Birthdays
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Team Managers should check with the team regarding birthdays, school
events, etc. that would cause them to be unable to play.
Religious holiday dates can be located on the WAGS website.
Accommodation is made for SAT, PSAT and ACT testing.
SCHEDULING (continued)
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State Cup, ODP, President’s Cup and High School Conflicts
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Please review WAGS rule I.6.d for conflicts involving State Cup, ODP
President’s Cup and High School soccer conflicts.
Virginia State Cup age groups are U12-19; Maryland age groups are U1319
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Please visit www.vysa.com, www.msysa.org or www.region1.com for
additional information on State Cup.
ODP age groups are U13-U19
High School age groups are U14-U19
Conflicts due to State Cup, President’s Cup, ODP and High School
soccer must reduce a team’s roster to below 13 players before a reschedule
request will be considered.
Please remember that the information above is WAGS-specific, and does
not address any club/state procedures TMs may need to complete. You
Club Rep and State Association are available to help you with any
questions you may have.
SCHEDULING (continued)
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Game Cancellations/Rescheduling Procedures
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Please see Important League Reminders for cancellation criteria.
In the instance of a rain-out, games will automatically be rescheduled to
the next date available to both teams.
If there are no dates available for both teams, a reschedule notification
will be sent bearing a reschedule date of 12/1. We use this date so that
the referee assignors do not assign this match and so that the league is
aware that it needs to be rescheduled. This does not mean that your team
will play on 12/1.
When no date is available to reschedule a match, the teams involved will
receive an email from the WAGS Administrator advising them of their
options to reschedule. When both teams have agreed to a reschedule date,
confirmation emails from both teams involved should be sent to the
WAGS office so the new match date can be entered in the schedule.
SCHOOL TESTING
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SAT/PSAT Testing
On SAT 1 testing dates, games will begin at 3:00pm
or after for U-16 through U-19 teams.
 On PSAT testing dates, games will begin at 2:00pm
or after for U-15 and U-16 age groups.
 On ACT testing dates, games will begin at 3:00pm or
after for U17-U19 age groups.
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LEAGUE-WIDE RAINOUTS
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WAGS will reserve three days per season (two Saturdays and
one Sunday) for rescheduling.
Complete League Wide Rainouts (Sundays Only) will be
rescheduled, by the League President. This does not affect U18/U-19 teams during the spring season. The U-18/U-19 age
group games will be placed on the next available date for both
teams.
Notice of reschedule from a League Wide rainout will be sent
on the Wednesday following the resulting cancellation.
FIELDS AND FIELD CLOSURES
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Hotline number will be provided to all team managers
by their Club Rep.
Parents are not to be given hotline number, and are not
to contact the WAGS office directly about field
closures.
If the field is not listed on the WAGS website, it is not
considered closed – do not use club websites to find
field closures. Closures are not official unless
notification is received from WAGS or the Club Rep.
FIELDS AND FIELD CLOSURES
(continued)
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Only Field Coordinators, Club Reps and Referees are able to
close fields. Coaches ARE NOT able to close fields.
Bull Run/Occoquan Procedures
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Do not forget that a combination for equipment shed is needed. The
WAGS Administrator will forward the combination to each team via
email at the start of the season.
The home team for the first game of the day is required to line the field.
Game Stoppage
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U9 and U10: If, due to inclement weather, the game is stopped by the
referee prior to half time, the game must be replayed in its entirety. If the
second half of the game has begun, the score will stand and the game will
be considered completed.
U11-U19: If, due to inclement weather, the game is stopped by the
referee, the game must be replayed in its entirety regardless of the time
stoppage.
SCORES
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Reporting Scores
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Scores and Standings for U9-U10
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It is the responsibility of the HOME TEAM Coach/Manager to
report the score of his/her game TO HIS/HER DIVISION
COORDINATOR within two (2) hours after completion of the
game but not later than 7:00 p.m. that same day.
Failure to report scores in a timely manner may result in the loss of home
games.
No scores or standings are kept for the U9-U10 age groups.
Scores and standings are kept for the U11 age group, but are not posted.
Scores for seven (7) and nine (9) team divisions
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In divisions of 7 or 9 teams (where applicable), one team may play 10
games and all other teams in that division will play 9 games. The
computer will randomly determine the team and game that will not count
for the team with 10 matches.
PLAYER RELEASE/TRANSFER
PROCEDURE
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If a player desires to be released, the TM should
contact their WAGS team registrar. Contact
information for registrars can be found on the
WAGS website.
Refer to WAGS Rule D. for all registration
questions.
TRYOUT ADS
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To post try out information for your team on the
WAGS Try-Out Page, email your information to Jean
Knotts at [email protected].
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Include your age-group, club and team name. If you would like to include
your team’s division, it MUST be the CURRENT division. No
attachments will be accepted. Ads must be in the body of the email
messages. Ads will be active for one month. After your team submits the
ad it will not be edited or revised for any reason.
A team may only submit one ad per month. On the last day of every
month the ads will be deleted. On the first day of every month teams
may submit ads.
TRYOUT ADS (continued)
Ads will not be posted during the months of league play
(April-May and Sept.-Nov.). All ads will be deleted prior
to the first day of league play.
 Teams should post generic ads that contain a link to the
team’s homepage. Additionally, we can only
accommodate ads that are black type and normal font
(10-11 pt).
 Ads must be limited to 50 words or less.
 WAGS will not post ads for teams that are sitting out for
the upcoming season.
 Teams will not be notified if their ad does not meet the
above criteria.
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TEAM SPORTSMANSHIP AWARDS
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Winning teams are chosen by their opponents for good
sportsmanship on the playing field.
Each team is requested to evaluate how respectful the
team /coaches are to the referees, how respectful the
team spectators are towards others as well as the
referees, and the positive support the team has for its
members.
Winning teams will be recognized by WAGS.
Any cards received will result in the elimination of team
from the Sportsmanship Award program for that
season.
ROSTERS
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If you have any questions regarding roster
procedures, please refer to your state association,
VYSA www.vysa.com, or MSYSA at
www.msysa.org., or to your Club Rep, whose
information can be found on the WAGS
website.
RELEGATION
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Each Age Group (except U-9 through U-12) will drop a maximum of five (5)
teams from its lowest division, provided however that there are sufficient
teams on the Waiting List to bring the Age Group up to its maximum size [50
teams]. If an Age Group with a Wait List has less than 50 teams during a
season, the lowest teams will be dropped to bring the Age Group size to no
less than 45 teams and teams added from the Wait List to bring the Age
Group size up to 50 teams for the next season. If there are less than 50 teams
entered by the League Entry Date in an Age Group with a Wait List, the age
group shall be increased to 50 teams by adding teams from the Wait List. For
example:
Relegation in Division 5 if there are teams on the waitlist: If there are 5 teams
on the U14 waitlist, 5 teams currently in the division will be dropped, and 5
teams will be brought up from the waitlist, to create a division containing 50
teams.
If the Age Group contains 49 teams, 4 teams will be dropped, and 5 teams
will be brought up from the waitlist.
TEAM SPORTSMANSHIP LIASON
(TSL)
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The spectator sidelines need to be managed by a responsible
party other than a team coach. To facilitate a positive sideline
environment, each team will select a Team Sportsmanship
Liaison (TSL).
Teams should also select an alternate TSL in case the primary
TSL is unavailable on game day. The alternate TSL shall be
designated as the primary TSL if the initial TSL relinquishes the
duties of the position. If this occurs, the alternate TSL should
complete a new TSL form, which should be faxed to the WAGS
office.
TSLs are required to attend a one-time training session. These
sessions are held once a year; dates and locations will be posted
on the WAGS website.
STARS
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U12 and U13 teams are required to provide
STARs (Special Team Assistant Referees) to
serve at their games.
STAR information can be found under
Appendix I of WAGS League Rules
CLUB PASS
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WAGS Rule 3.g. establishes the Club Pass System. Under this program, carded players
on U-9 through U-12 teams are permitted to guest play or any U-9 through U-12
teams within their club for which they are aged qualified. The main objective of the
club pass system is to allow coaches to move players freely within their own club based
on specific team needs and in the interest of player development.
Players using club passes are considered guest players and can only play for one WAGS
team per day.
Asterisk (*) must be placed next to the player’s name on the Game Report Card
(GRC).
The Division of the player’s home team should be noted next to the player’s name on
the GRC.
Guest Pass players must have a jersey number that is different from players carded to
the team for which they are guesting.
During spring season play, an age appropriate U-12 player cannot play for another U12 team in the same division or a U-12 team in a lower division. Teams found to be in
violation of WAGS Rule D.3.c. will forfeit that game.
REFEREES
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If the WAGS President (or designee) and/or Club Rep is
notified that a Center Referee is not available for a match, every
effort will be made by WAGS and both Club Reps to find a
referee. If within three (3) hours of kickoff, a Center Referee
still has not been located and the teams cannot mutually agree on
an emergency referee, the WAGS President (or designee) may
cancel and reschedule the game.
In the U-9 and U-10 Age Groups, in the event the assigned
referee fails to appear within fifteen (15) minutes of the
scheduled kick-off time, the opposing coaches will mutually
agree to an emergency referee. The game will be played in its
entirety. The use of an emergency referee will be denoted on the
Game Report Card. If the opposing coaches cannot mutually
agree on an emergency referee, the game will not be rescheduled.
REFEREES (continued)
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For Age Groups U11 and up, If an assigned Center Referee fails
to appear within fifteen (15) minutes of the scheduled kick-off
time, and the opposing coaches mutually agree to an emergency
referee, the game shall be played and the results of the game
shall be official (please denote on the Game Report Card the use
of an emergency referee). If the opposing coaches are unable to
agree on an emergency referee, the home team will notify the
Division Coordinator or the WAGS President no later than 7:00
p.m. of the same day. THE GAME WILL BE
RESCHEDULED BY THE WAGS PRESIDENT OR SUCH
PERSON DESIGNATED BY THE WAGS PRESIDENT.
Do not call the WAGS office if the Center Referee is a no-show.
Please review WAGS rule I.5 regarding referee no-shows.