Transcript Slide 1
Accessible Websites
and PDF Documents
with Adobe
Dreamweaver and
Adobe Acrobat
(Part 2 – Acrobat)
Greg Pisocky
Adobe Systems
CSUN 2010 WEB-2055
Tuesday, March 23, 2010
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ADOBE®
ACCESSIBILITY
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Agenda
Overview of Acrobat / PDF Accessibility
Acrobat/Reader/PDF Accessibility Features
PDF Accessibility Workflow
Practice with Techniques
Scanned PDF
PDF Forms
Microsoft Word to PDF
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What is Accessibility?
Accessibility involves two key issues:
How users with disabilities access
electronic information
How content designers, developers, and
authors produce content that functions
with assistive devices used by
individuals with disabilities.
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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Adobe Acrobat 9 Accessibility Overview
All products in the Acrobat family,
Reader, Acrobat Standard, and
Acrobat Professional work with
conventional assistive technology
products such as the popular screen
readers JAWS and Window Eyes.
All of the Acrobat products also have
built in accessibility features such as
Read Out Loud speech synthesis,
the ability to control the contrast
between background and text, and
the ability to provide a large type
display using the Reflow feature.
Pro versions provide authors the
ability to validate and create
accessible PDF documents and
forms from a variety of original
sources including scanned paper
documents.
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
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Product Features: Lowering Barriers to Accessibility
Works in Conjunction with Conventional Assistive Technology
Screen Readers:
Windows: IBM Home Page Reader, JAWS, SuperNova (Reader / Magnifier), Window-Eyes
Linux: Orca
Mac OS: VoiceOver
Voice Recognition: Dragon NaturallySpeaking (Windows)
Screen Magnifiers: Lunar, ZoomText (Windows)
Built-in Features in Adobe Reader 9 and all versions of Adobe Acrobat 9 Mean
There is Accessibility without Additional Software
Incorporates Operating System Accessibility Features
Read Out Loud, Reflow, High Contrast View, Autoscroll, Accessibility Setup Assistant
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Product Features: Providing Accommodation for a Variety of Disabilities
Accommodation Achieved With or Without 3rd Party Assistive
Technology
Blindness (Text to Speech functionality: Read Out Loud and Screen Reader
Compatibility also support for Braille output – refreshable keyboards, Braille
embossers)
Low Vision (Text to Speech functionality, Support for Magnification and Large Type
Display: Reflow, High Contrast Viewing, Read Out Loud, Screen Magnifier
Compatibility)
Limited Mobility (Autoscroll, numerous keyboard equivalents, compatibility with
alternate input devices, Support for Voice Recognition - Dragon, ViaVoice)
Cognitive (Read Out Loud, Compatibility with TextHelp’s PDFAloud which highlights
content as it is being spoken)
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Product Features: Built In Accommodations
Auto Scroll – Moves the pages for you.
View > Automatically Scroll
Keyboard: Shift + Ctrl + H
Export to Other File Formats
Reader: Save as Accessible Text
Acrobat: Export to Word Document, Rich Text Format, HTML, XML,
and Text
High Contrast View – Alters Text and Background Colors
Edit > Preferences (Ctrl + K) select Accessibility and check “Replace
Document Colors”
Read Out Loud – Reads to You
Text
View > Read Out Loud > Activate Read Out Loud
Shift + Ctrl + Y Activates Read Out Loud
View > Read Out Loud
Shift + Ctrl + V reads the current page
Shrift + Ctrl + B reads the entire document
Shift + Ctrl + C pauses reading
Shift + Ctrl + E stops reading
Form Fields
Reflow – Large Type Display
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Edit > Preferences (Ctrl +K) select Reading and select
“Read Form Fields”
View > Zoom > Reflow
Ctrl + 4
Alt + V + Z + R
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Product Feature: Optimize Adobe Acrobat / Adobe Reader for Best
Results
Accessibility Setup Assistant
Configures the User Agent for
Optimal Performance with
Assistive Technology
Adobe Acrobat
Advanced > Accessibility>
Setup Assistant
Adobe Reader
Help>Accessibility Setup
Assistant
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Adobe Acrobat Pro Versions Accessibility Details
Compatible with Conventional
Assistive Technology
Has Built in Accessibility
Accommodations
Read Out Loud
High Contrast
Reflow
Autoscroll
Accessibililty Setup Assistant
Facilitates Accessible Authoring
OCR
Add Tags
Touch Up Read Order Tool
Accessibility Checker
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The File Format: Accessibility Requirements
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
Logical Reading Order –
Does it make sense when you
listen to it?
Alternate Text Descriptions
for Non-Text Elements –
Have alternate text descriptions
been added to graphics for
those with visual disabilities?
Logical Tab Order (Forms) –
Can you navigate the form in a
way that makes sense?
Short Descriptions (Forms) –
Are audible short descriptions
added to form fields for those
with visual disabilities?
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Product Feature: Acrobat TouchUp Read Order Tool
TouchUp Reading Order Tool in
Acrobat 9 Professional for PDF
Accessibility Repair
Review and correct reading order
Review and correct basic tagging
issues
Add Alternate Text to Figures
Add Short Descriptions to Form Fields
Tag simple tables quickly and easily
Benefits
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•
Quick and easy to detect tagging errors
Easy to fix most common errors
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Scenarios for Accessible PDF
You Intend to Create a PDF File
Applications that Create Tagged PDF
PDF Maker (for Microsoft Office)
Other Applications
PDF Form
You Have a PDF File
Scanned PDF
PDF Forms
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LiveCycle Designer
(Application Distributed with
Acrobat 8 Professional)
Acrobat Forms
(Forms Toolbar in
Acrobat 8 Professional)
Searchable PDF
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The PDF Accessibility Workflow....
Ask Yourself a Series of Questions in this
Order
Is the PDF a Scanned Image?
Is the PDF Intended to be a Form?
Is the PDF Tagged?
Are the Items Properly Tagged?
Verifying read order
Verify proper tagging (i.e., figures, tables,
etc.)
Add alternate text descriptions to
graphics
Add short descriptions to form fields
Have I Missed Something?
Run the Accessibility Checker
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Make recommended and appropriate
repairs until no problems found
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1. Open the PDF File
From Acrobat
From the Menu
Keyboard Shortcut
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Ctrl + O
Accelerator Keys
File > Open
Alt + F + O
From Outside of Acrobat
Tab to file and select (begin typing file
name)
Click on a PDF file
Right Mouse Click (“Open With...”)
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2. Analyze the Content – Give Yourself an Idea of What Lies
Ahead
Determine the Complexity of the
Document / Page
Short document (a few pages) or a long
document (many pages)
Single Column / Multi Column?
Are there graphics present?
Tables?
Does it appear to have multiple headings?
Does it appear to have form fields
Is the layout easy or difficult to follow (side
headings for example)?
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3. Determine if the PDF File is a Scanned Image
Verify the presence of searchable text
Zoom In, Look for “Jaggies”
Search for Text on the Page (Ctrl F)
Run “Read Out Loud” on the Page
(First, Activate Read Out Loud:
View > Read Out Loud, or Shift + Ctrl + Y,
or Alt + V + A + A)
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Menu: View > Read Out Loud > Read This Page Only
Keyboard: Shift+ Ctrl+V
Alt + V + A + P
If it is an image, Read Out Loud will prompt you to run
the optical character recognition engine, “Recognize
Text Using OCR”
(see next slide)
Perform the Quick Check
Advanced > Accessibility > Quick Check
Shift + Ctrl + 6
Alt + A + A + Q
Perform the Full Check
Advanced > Accessibility > Full Check
Alt + A + A + F
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If it is a Scanned Image... Perform OCR
Optical Character Recognition
Menu:
Document >
OCR Text Recognition >
Recognize Text Using OCR
Formatted Text and
Graphics (ClearScan for Acrobat 9)
Verify Language
Lowest Downsampling (600 dpi)
Alt + D + Z + S
Search for and Correct “Suspects”
Menu: Document > OCR Text Recognition
> Find First OCR Suspect
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Proofread (Touchup Text Tool)
Read Out Loud Can Also
Launch OCR
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4. Locate URLs and Activate Links
Use Acrobat’s Create Links from
URLs Command
This has the effect of converting URLs in a PDF
document to active hypertext links
Advanced > Document Processing >
Create Links from URLs
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ALT + A + D + C
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5. Determine if the PDF File is Meant to be a Form
Visual Inspection
Does the Document Appear to be
Soliciting Information – Name, Address,
Social Security Number?
Read Out Loud / Screen Reader Also
Offer Clues for the Visually Impaired
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If the PDF File is Intended to be an Interactive Form...Add Form Fields
Automatically detect Form Fields
Forms > Run Form Field Recognition
Alt + O + R
or if you prefer
Advanced > Accessibility > Run Form Field Recognition
Alt + A + A + U
Add form fields using the Acrobat Forms Tools
(Acroforms)
Menu: Tools > Forms> Show Forms Toolbar
Alt + T + R + B
Add Form Fields to the Tags
Add Tags after adding form fields: Advanced >
Accessibiltiy > Add Tags to Document
Advanced > Accessibility > Add Form Fields to Tags
Alt + A + A + D
Or Manipulate in the Adobe Designer
Menu: Advanced > Forms > Make Form Fillable in Adobe
Designer…(Alt + A + F + M)
Other LiveCycle Designer Options Available by Selecting
from the Menu: Advanced > Forms from the Menu > Make
Form Fillable in Adobe Designer
(Alt + A + F + M)
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Or Manipulate the Form in the Adobe Designer
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
Or Manipulate in the Adobe Designer
Menu: Advanced > Forms > Make Form Fillable in
Adobe Designer…(Alt + A + F + M)
Other LiveCycle Designer Options Available by
Selecting from the Menu: Advanced > Forms from
the Menu > Make Form Fillable in Adobe Designer
(Alt + A + F + M)
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6. Determine if the PDF File is a “Searchable PDF”
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
If you have performed the previous
steps on the other PDF file types,
your PDF will be a “searchable” PDF
at this point
You Have Ruled Out or Corrected
for the Scanned Document
You Have Ruled Out or Corrected
for the Form
Now It Behaves as if it Came from a
Word Processing or Desktop
Publishing Application
(Print > Adobe PDF)
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7. Determine if the PDF File is Tagged
Verify the presence of tags, - add tags if
necessary
Verify Document Properties (Lower left corner of
document properties dialog)
Menu: File > Document Properties
Keyboard: Ctrl + D
Display the Tags Panel and use the Options
Menu to verify Document is Tagged PDF
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Menu: View > Navigation Panels > Tags
Run a Quick Check
Menu: Advanced > Accessibility > Quick
Check
Keyboard: Shift + Ctrl + 6
ALT + A + Q
Run a Full Check
Menu: Advanced > Accessibility >
Full Check
ALT + A + F
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If the PDF File is Not Tagged...then add Tags to the File
Add Tags to Document
Menu: Advanced > Accessibility > Add Tags to
Document
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ALT + A + A + A
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8. Determine if the Items are Properly Tagged
Use theTouchup Reading Order Tool
Menu:
Advanced > Accessibility >
TouchUp Reading Order
ALT + A + A + T
Verifying read order (Follow the Numbers)
Show Order Panel Button on
TouchUp Reading Order Tool
Menu:
View > Navigation Panels >
Order
ALT + V + N + O
Add alternate text descriptions to graphics
Add short descriptions to form fields
Verify proper tagging
(i.e., figures, tables, etc.)
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9. Make Sure You Have Not Missed Anything
Run the Accessibility Full Check
Menu:
Advanced > Accessibility > Full Check
Make recommended and
appropriate repairs –
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ALT + A + A + F
Read the Report, Follow the Hyperlinks
Repeat this process until “No
Problems Found”
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Microsoft Word to Accessible PDF – Use the Adobe
PDFMaker
Add Alternative Text to Graphics in the Word File
Select an image, use Format Picture dialog, add ALT text using the
Web tab
Do NOT Use Spaces, Tabs to create tables, use the Table Editor
Do NOT Use Character formatting for Headings, Use Styles
Set Your Preferences
From the Microsoft Word Menu:
Adobe PDF > Change Conversion Settings
ALT + B + S
Make sure “Enable Accessibility and Reflow with Tagged PDF” option
is selected
Convert with Adobe PDFMaker
From the Microsoft Word Menu:
Adobe PDF > Convert to Adobe PDF
ALT + B + C
Select the icon
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27
Check the Results in Adobe Acrobat 8
Advanced > Accessibility > Full Check
Alt + A + A + F
Follow the Suggestions for Repair, Repeat Until No Errors
Detected
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A Caution Regarding Automated Checking
Copyright 2008 Adobe Systems Incorporated. All rights reserved.
There is NO Accessibility Button
Tell Your Customers Accessibility
Requires Human Testing in addition
to Automated Checking
Checking Can Only Detect for the
Presence or Lack of Required Items
Cannot Check if an Item is Correct
or Appropriate
Accessibility is a New Item for the
Production Workflow – Like
Authoring, Layout, Proofreading, etc.
Note Also, Publishers Will Need to
Employ a Variety of Techniques and
Methods
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Loose Ends (Some Common Errors That Crop Up)
Check the Language Attribute in Acrobat
File > Properties (Ctrl D)
Choose the Advanced Tab, Select the
Appropriate Language
Use Tags Panel to Provide Table
Headers <TH> in First Table Row
In LiveCycle Designer, First Page
Subform Needs to Have a Language Set
Fix Tab Order Does Not Correspond with
Read Order Error
Display
the Pages Panel: View > Navigation
Panel > Pages
Select
a Page and then
Select All (Ctrl + A)
Select
Page Properties and Check “Use
Document Structure”
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ACCESSIBILITY
®
For More Information
Adobe’s Accessibility Website:
Your Resource for
Accessibility Information for Adobe Products
Adobe’s Acrobat Accessibility Guides
www.adobe.com/accessibility
http://www.adobe.com/accessibility/products/acrobat/training.ht
ml
Adobe’s Voluntary Product
Accessibility Templates (VPATs)
http://www.adobe.com/resources/accessibility/tools/vpat/
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ACCESSIBILITY
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ACCESSIBILITY
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