CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

SB 1070 CTE Pathways Program Grant Bidder’s Conference

Thursday, October 31, 2013 Robin Harrington, Specialist Workforce and Economic Development Division California Community Colleges Chancellor’s Office

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Bidder’s Conference Overview

Format of Bidder’s Conference

http://extranet.cccco.edu/Divisions/WorkforceandEconDev /WEDDRFAs.aspx

● Muting of Participants ● Overview of RFA Instruction, Terms & Conditions ● Questions & Answers ● Clarification Questions: Abigail Singleton [email protected]

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B. Program Overview

SB 1070 (Steinberg) Career Technical Education Pathway Program Overview

    Leveraging resources and building upon existing regional capacity including, Regional Consortia, Deputy Sector Navigators, CTE Transitions networks, and existing SB 70 funded Collaboratives Existing career pathways, articulation agreements, dual enrollment and credit earned in courses is foundational for this work Activities will build long-term and locally sustainable infrastructure that is supported by the districts within the region Student success metrics must be collected for the LaunchBoard and utilized for accountability 3

C. Categories for which Funding is Available Funding Package

● 3-year one-time funding for consortia within regions (first year limited to $200,000 for planning).

●

RFA Identification:

(11 Maximum Awards)

13-164 Northern Inland, Northern Coastal, Greater Sacramento Region (Maximum Awards: 2) 13-164 13-164 13-164 13-164 13-164 13-164 13-164 San Francisco/San Mateo, East Bay, Silicon Valley, North Bay, Santa Cruz/Monterey Region (Maximum Awards: 2) Central Valley, Mother Lode Region (Maximum Awards: 1) South Central Region (Maximum Awards: 1) San Diego/Imperial Region (Maximum Awards: 1) Desert/Inland Empire Region (Maximum Awards: 1) Los Angeles County Region (Maximum Awards: 2) Orange County Region (Maximum Awards: 1) 4

C. Categories for which Funding is Available (Continued) The three-year funds must be applied for by a Community College District and consist of consortia with a minimum number of colleges per award and with maximum funding per award.

● Year One ($200,000 Base)

► ► ► ► Develop a two-year consortium plan Collect consortium baseline data Convene the key players Participate in LaunchBoard Meetings and Trainings

● Year Two ($150,000 Base)

► ► ► Implement year one of the two-year regional plan Coordinate the LaunchBoard data collection for the consortium Convene the key players during the year to evaluate the two-year plan and update plan submissions for year-three

● Year Three ($150,000 Base)

► ► ► Implement Year Two of the two-year regional plan Coordinate the LaunchBoard data collection for the consortium Completion of two-year plan outcomes and submittal of a final reporting (fiscal & program) 5

D. Eligibility

● Only California Community College districts are eligible to apply.

● Only those applicants that have a Project Director identified may apply.

● Consortium must be comprised of a minimum of Colleges and a minimum of High School Districts .

● In order to be eligible for funding an application must meet a minimum score of 75 points.

● Past performance of grantees will be considered prior to funding.

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E.

Performance Period

● Awarded for a single year and renewed annually for up to an additional two years contingent of successful completion of required outcomes.

● No extensions will be granted for this funding.

● Applications will not be renewed at the end of the three-year grant term.

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F.

RFA Clarification

If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request.

Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is: Abigail Singleton (916) 322-4285

[email protected]

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G.

Application Format & Instructions

● Follow the format instructions (in order to receive the highest possible score).

and sequence ● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● ● The RFA Specification and Appendix B forms & Appendix C Templates will be used as tools.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding.

The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application prior to funding the grant. Need Response to Need Annual Workplan Application Budget/Budget Detail Project Management Dissemination Feasibility of the Project

Total Points

10 15 25 10 20 5 15 100 9

G. Application Format & Instructions (Continued)

All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit.

● Face Sheet ● ● ● Cover Letter Contact Page Application Abstract

(1 page)

● ● ● Table of Contents Need

(5 pages,10 points)

Response To Need

(7 pages,15 points)

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G. Application Format & Instructions (Continued)

● Annual Workplan

(25 points)

► Objectives ► Procedures Activities ► Timelines ► Responsible Persons ► Performance Outcomes ► Metric Number(s) 11

G. Application Format & Instructions (Continued)

● Application Budget/Budget Detail (10 points)

RFA Specification Number

13-164

Funded Region Breakout Northern Inland, Northern Coastal, Greater Sacramento Region

(2 awards each with the same allocation formula)

Year 1 Planning Year

$200,000 Base

Years 2 & 3 Implementation

($639,891) $150,000 Base 150,000 Base

ONLY Total of $1,139,891

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G. Application Format & Instructions (Continued)

● Application Budget/Budget Detail (10 points) ► Budget Detail Sheets ► Budget Summary ► Indirect Administrative Costs ► Travel ► Equipment Purchases ► Regional Consortia Meetings ► Project Director Funding 13

G. Application Format & Instructions (Continued)

● Project Management Plan

(5 pages, 20 points)

● Dissemination

(1 page, 5 points)

● Overall Feasibility of the Project

(15 points)

● Application Procedures 14

H. Rejection of Application

● ● ● ● ● ● ● ● ● ● ● ● Application is not received via electronic submittal by 5 p.m. on Monday, December 2 nd Application is sent to wrong e-mail address at [email protected] Application is sent in multiple e-mails Application has the wrong RFA Specification Number (anywhere in the application) The fiscal agent is not a Community College District and/or not within the applied for region. The application budget detail or summary exceeds the allocated amount.

The Project director has not been determined The Project Director does not meet a single individual in a full-time position (no less than 80%) The Annual Workplan and/or Budget Detail does not show attendance at regional consortia meetings The application contains facsimiles of forms and has changed language on those forms (this may cause a rejection) Narratives in the application exceed the maximum page limit ► ► ► ► ► It does not include all required application documents submitted in a single e-mail ► Cover Letter (Signed by CEO or Designee of CCD) ► Contact Page ► Application Abstract (1 page) ► Table of Contents Need (5 pages) Response to Need (7 pages) Annual Workplan Application Budget Summary (Project Director, Chief Business Office Signatures) Application Budget Detail Sheet ► ► ► Out-of-State Travel Forms (if out-of-state travel is requested) Project Management (5 pages, organizational chart, governance chart, project director resume, required letters) Dissemination (1 page) 15

I. Calendar of Key & Reporting Dates

Key Dates

October 18, 2013 October 31, 2013 December 2, 2013 December 13, 2013 December 30,2013 January 13-14, 2014 January 15, 2014

Reporting Dates

April 25, 2014 July 25, 2014 October 25, 2014 January 25, 2015 February 28, 2015 RFA Released Bidder’s Conference Deadline for Submitting Application Notification of Intent to Award Appeal Deadline Board of Governors Approval (grants over $100,000) Grant Commencement 1st Quarter Year-to-Date Expenditure and Progress Report due 2nd Quarter Year-to-Date Expenditure and Progress Report due 3rd Quarter Year-to-Date Expenditure and Progress Report due 4 th Quarter Year-to-Date Expenditure and Progress Report due Final Claim of Expenditures and Final Report 16

Request for Applications Specification

RFA Specification RFA Specification Number

13-164 13-164 13-164 13-164 13-164 13-164 13-164 13-164

Region Breakout

Northern Inland Northern Coastal Greater Sacramento San Francisco/San Mateo East Bay Silicon Valley North Bay Santa Cruz/Monterey Central Valley Mother Lode South Central San Diego/Imperial Desert/Inland Empire Los Angeles County Orange County

Total Funded Number of Awards per Region

2 2 1 1 1 1 2 1

11 Minimum Consortium of Colleges per Award

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Maximum 3-Year Allocation per Award

1st Award

$1,139,891 5 9

2nd Award

$1,139,891

1st Award

$1,839,884 9 8

2nd Award

$1,839,884 $1,704,945 5 5 7 5 5

68

$1,294,215 $1,457,952 $1,474,251

1st Award

$1,614,769

2nd Award

$1,614,769 $1,979,492

$17,099,943

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Request for Applications Specification

RFA Specification

RFA Title: SB 1070 Career Technical Education Pathways Program Grant Funding Source: SB 1070 Career Technical Education Pathways Program Funding Period: January 15, 2014 through December 31, 2016 Total Funds Available: $17,099,943 Required Match: No match required Number of Awards: 11 ● ● ● ● ● ● ● ● ● Background Need Response to Need Objectives Project Management Plan Permissive Activities and General Costs Reporting Requirements ► Year-to-Date Expenditure and Progress Report ► Accountability Reporting Reference Materials Terms and Conditions 18

Appendix A

Legal Terms and Conditions

● ● Article I Program-Specific Legal Terms and Conditions ► Cost and Payments ► Budget Changes ► Application Amendment Requests ► Reporting Articl e II, Standard Legal Terms and Conditions 19

Appendix B Application Forms

Excel Workbook

● Do First ● Contact Page ● Application Budget Summary ● Application Budget Detail Sheet ● Application Budget Detail Sheet (Format Example) ● Annual Workplan 1-5 20

Appendix C Application Templates

● Application Checklist for SB 1070 Career Technical Education Pathways Program Grant ● CEO Cover Letter (Template) ● Intent-to-Participate Form Letter (Template) ● Out-of-State Travel Form 21

Appendix D

Guidelines, Definitions and Allowable Expenditures

● Determining Allowable Costs ● Permissive Activities SB 1070 ● Allowability of General Costs 22

Appendix E

Common Metrics and Accountability Measures

● ● ● Background ARCDC 2.0 Framework Measures

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Contact Information

Thanks for your participation For Questions or Clarification Contact Abigail Singleton (916) 322-4285

[email protected]

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