Successful Facility Assessments: Savings through Facility Manager and A/E Partnerships

May 27, 2014

Learning Objectives

 Understand how facility management software and analytics can help to better manage facilities  The data needed to conduct an assessment and the results  The downside of poor planning or planning by reaction  How energy management professionals provide valuable input to the overall process

Today’s Speakers Georgia Gwinnett College Frank Covington. Assoc. VP for Pond & Company Mark Levine, AIA Associate / Education Practice Leader Van Lynn, PE, Mechanical

Frank Covington

 Frank earned his bachelors degree from Cameron University in 1996 and his post graduate degree from Clemson University in 2001  29+ years of preventative maintenance experience

Mark Levine, AIA, LEED AP

    Pond & Company Higher Education Practice Leader.

Mark earned his bachelors degree in Architecture from the University of New Mexico in 1984.

28+ years of award winning educational facility design experience Projects in 5 states: GA, FL, MI, HI and NM

Van Lynn, PE

  Van received his bachelors degree in Mechanical Engineering from the Georgia Institute of Technology in 1999 14+ years of experience in Mechanical Engineering and Commissioning  Mechanical Commissioning: 139K Sq Ft of Building Space and $21.5M in Construction Costs  Life Safety Commissioning: 1.1M Sq Ft of Building Space and $150M in Construction Costs

Pond & Company

7000+

Public Buildings Assessed

$1 Billion

Existing Structures and Building Systems Analyzed for Renovations and Improvements

10 Million

Square Feet of Renovation Projects

Georgia Gwinnett College

 Fastest Growing Institution in the University System of Georgia  1 st 21 st Century Campus in the US: The

“Campus of Tomorrow”

 Opened 2006!

Georgia Gwinnett College

 Approx. 9,400 students - 11,000 Projected for the Fall of 2014  Highest Utilization Rate in the University System of Georgia

Enrollment 14000 12000 10000 8000 6000 4000 2000 0 788 1563 2947 Enrollment 2007-2015 5380 7742 9397 9500 11000 12000

Campus Master Plan

A Successful Partnership

 Renovations to Bldg “D” – Student Affairs / Faculty Offices  Re-purposing of existing warehouse – 40,000 SF  Multiple Stakeholders  New Front Door  Start to completion in just

7 months

!

Building D

Transformational Design

Building D

Building D

Successful Facility Assessments: A Value Proposition

 Facility operators are faced with maintaining same size or growing campuses with shrinking budgets  Need to find ways to leverage funds available as much as possible

Challenges for GGC

 Outsourced Maintenance for college since college’s inception  Poor feed back from the maintenance contractor of maintenance procedures  Limited manpower for proper oversight of the maintenance contractor

Facility Assessments

 A Brief History…..

 As a normal standard of care Architects and Engineers conduct a facility condition assessment before starting design  In the late 70s this became a separate scope which was delivered in a Narrative form  Computers improved and the first computerized maintenance management systems were developed  Currently these have been developed to allow predictive modeling of assessments

Facility Assessments - Purpose

 From narrative format to a calculated facility condition index, what to do next….

 Better management of maintenance funds  Future large capital projects funding  Check of current maintenance strategies  Highlight areas of focus

Planning NOT Reacting

 A good facility assessment allows for…     Mitigates Risk, by prioritizing problems Enables proactive identification of deficiencies to extend asset service life Justifies cost (LCCA) Takes the guess work out of project planning

Technology

 Database Software that gathers information on all the parts of all the assets in a facility  By summing the condition of the parts and using historical data on asset life and cost, a condition index is created  Aggregating all the condition indexes creates an overall facility condition index

Applying Technology

 Can Prioritize projects based on a number of criteria  Remaining service life  Condition Index  Asset Type  Etc.

 Many programs can also create costs associated with replacement/ improvement projects

What Data is Gathered?

 Buildings are the limit  Each asset can be broken down to the parts or a general assessment of the whole asset.  The further you break down each asset the more objective the results become

Project Planning

 Need to understand the ultimate use of the results     Grading Maintenance Project planning  Identifying future failures Etc.

Each report should be tailored to the user

Grading Maintenance

 In house Maintenance  Find areas where more time should be spent  Find shortfalls in maintenance procedures  Changes may need to be made as equipment is upgraded  Outsourced Maintenance  Verify Quality of Service  Verify if major equipment replacements are a result of poor maintenance practices

GGC Facility Assessment

  Focused on Exterior Envelope and Mechanical Systems Concerned about Roof condition and condition of storefront systems  Concerned about condition and level of maintenance of Mechanical Systems

GGC Facility Assessment

  Found areas of roof near failure, was able to identify and have repairs made before warranty ran out Found flaws and neglect in maintenance of HVAC systems  Was able to identify equipment failures as a lack of maintenance and offset equipment replacement costs for GGC

Final Point  Extending the life of existing buildings….true practice of sustainability…..