Transcript COPPER PATINA

OAKS ONLINE
(REQUIRED FOR DTCS, STCS,
AND OAKS ONLINE TAS)
OAKS Online
Objectives
 Understand
how to navigate the OAKS
Online Test Delivery System and the
processes related to online testing
 Administer
OAKS Online appropriately
2
OAKS Online
Schedule



2013-14 OAKS Online Test Window:
Nov. 5 – May 22
Only one opportunity available between
Nov. 5 and Jan. 6
Each test opportunity is subject to a 45day expiration period
OAKS Online
Test Opportunities



For students in grades 3 – 8, there are 2
OAKS test opportunities per subject
Retesting students in grades 3 – 8 who
have already met requires explicit
parental consent
3 test opportunities for students in High
School; no restriction on retesting
4
OAKS Online
Before Testing


Review Appendix B of the Test Administration Manual,
as well as the appropriate subject-specific Appendix
(Appendix C – F) and your training notes
Identify students to be tested and their test settings
Make sure you have the correct SSID for each student
 Identify students who need side-by-side EnglishSpanish or who are taking the Braille or Extended
formats
 Identify students who need accommodations


Provide students with opportunities to
become familiar with the test format
and technology
5
OAKS Online
Overview of Test Delivery System
TA Interface



Administer online tests , track progress, and manage
students testing in your session
Adjust test settings for individual students before they
are approved to start the test
Approve and submit print requests from students
Student Interface

Secure online test that must be accessed via a
secure browser


General Education Student Interface
Braille Interface
OAKS Online
New This Year
Students Can Test Securely on Tablets and
Chromebooks



Secure applications must be downloaded and installed
for tablets (supported Android tablets and iPads)
Accounts must be created in TIDE for students using
Chromebooks
Note: Computer-based read aloud is not available on
iPads, Android tablets, and Chromebooks. Braille is
supported on Windows 7 only.
Line Reader

A line reader is available for students who want to
highlight individual lines as they move down the page.
OAKS Online
TA Interface at A Glance


Used to create and manage test sessions and approve students
All information is visible on one screen




Tests in session
Students needing approval to start testing
Students with tests in progress
Print requests
OAKS Online
TA Interface, cont’d
Create and Manage Test Sessions

List of available tests automatically
displays upon logging in and remains
on screen while monitoring students

Select the tests for inclusion in the
session and click [Start Session]

System generates a Session ID that students will use to log in

Test sessions automatically expire upon TA logout
 Sessions cannot be resumed
 Students may resume a paused test in any new test session that
includes the applicable test subject and grade
 Example: TA creates a test session for students on Tuesday. To
resume testing on Wednesday, the TA will create another test
session for students to resume testing
OAKS Online
TA Interface, cont’d
Student Test Settings and Approvals

Approvals Preview (right) allows TAs
to see students that need to be
approved while monitoring test
progress

The complete list of students awaiting
approval will display on a pop-up
screen
OAKS Online
TA Interface, cont’d
Student Test Settings
and Approvals, cont’d
OAKS Online
Student Test Settings
Language
Configurable by test subject via TIDE (but can also be
adjusted in TA Interface for that specific test opportunity)


English
Spanish
 Mathematics, Science, Social Sciences, and
Writing can be administered in side-by-side
English-Spanish
 For Grade 3, Reading can be administered in
Spanish only as a native-language assessment
(this is not an English-Spanish side-by-side
test)

Braille
 Mathematics, Reading, Science, and Social
Sciences can be administered in Braille
 Directs Student Interface to the Braille
Interface
Important: Language
setting must be set before a
test opportunity is approved
to start. Once approved,
language cannot be edited!
OAKS Online
Student Test Settings, cont’d
Computer-Based Read-Aloud
 Computer-based read-aloud allowable resource
available in English for OAKS Math, Science, and
Social Sciences; available in Spanish for OAKS
Math and Science
 Recommended for use with Windows 7 or Mac 10.6
or higher for optimal results (note: Spanish
computer-based read-aloud requires purchase and
installation of Spanish voice pack)
Headsets
 USB headsets encouraged
 Ensure sound works with headsets on each computer
prior to testing. The student login screen contains a
diagnostic tool to verify that audio is working within
the secure browser. The student will also be
prompted with a sound-check as part of the approval
process.
OAKS Online
Student Test Settings, cont’d
Print Size



Available in 4 levels of magnification
Students can manually adjust for individual
items
Selected magnification for a given item will
persist for print requests
Print on Request




Printed reading passages are an allowable
resource for all students
Printed items in all subjects and stimuli in
Science and Social Sciences are a restricted
resource for individual students only
Must be set in TIDE by DTSA or DSA-level
users. This setting is not editable in the TA
Interface.
All print requests must be approved by the TA
in the TA Interface
OAKS Online
Student Test Settings, cont’d
Color Choice


The Student Interface can be
set to present the test
background with different
options
Text and background color
combinations are predefined for a colored
overlay over test content
OAKS Online
1
Student Log-in
2
Student Login
1. Log in using First Name, SSID,
Session ID
2. Confirm identity – “Is This
You?” screen
– First Name (same as in SSID
upload), Enrolled Grade,
DOB, School, SSID
3
4
3. Select Test
– Student will see available
tests by subject
5
4. TA Approval required to start
test
5. Confirm test -- “Is this your
test?” screen
OAKS Online
Student Interface at A Glance
Click to mark
item for review
Pause Test button
Zoom In/Out
buttons to adjust
text size
This feature
allows students to
scroll down a
page line by line
Click to view
student help
Test specific tool(s)
will display here
(calculator, formula,
periodic table)
Click to view list
of item pages.
Pages with
marked items
will be indicated.
Select item/item
page to navigate
Toggle between
test pages
Click to select a comment
about the item
End test
button
(appears
after
reaching
last item
OAKS Online
Student Interface with Passage
Click here to expand the passage
OAKS Online
Student Interface with Passage Expanded
Click here to return passage to original size
OAKS Online
Test Administration



Monitor to ensure that students only have access
to the allowable resources listed in appropriate
content-area Appendix (Appendix C – F).
If breaking up the test into multiple sessions,
allow students to finish all presented items on the
screen before pausing the test.
If students pause the test for more than 20
minutes, they will no longer be able to return to
previously answered or marked items when they
log back in.
20
OAKS Online
Do’s and Don’ts
Do’s




Do use the TA Training Site and Practice Tests to
become familiar with both the TA and Student
Interfaces before testing begins
Do review the OAKS Online TA User Guide for
descriptions of all features of the TA and Student
Interfaces before testing begins
Do review Appendix B and the applicable subjectspecific Appendix of the TAM before testing
begins
Do carefully review student settings for each
student before approving them to test
OAKS Online
Do’s and Don’ts, cont’d
Don’ts
OAKS Online users must not share their login
information and passwords, even with other
authorized users.
 Do not use last year’s OAKS Secure Browser. Old
secure browsers should be uninstalled before
installing the new secure browsers.
 Do not approve students to test until you are sure the
students are taking the correct test at the right time.
 Do not let tests linger; they will expire after 45
calendar days.

OAKS Online
Promising Practices



Before the start of the testing window, the
district exposes students to the online test
environment using the practice test site.
The district uses the practice test to identify
students who may need accommodations to fully
access the online test.
The district restricts students who should not
use the system from accessing the online test.
OAKS Online
Online Resources

Test Administration Manual
http://www.ode.state.or.us/go/tam

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
OAKS Online
Acorns for Storage

How can TAs ensure that students are familiar
with the online test system prior to testing?

What steps should TAs take before approving
students to test?

What resources are available to help TAs
prepare?
ONLINE REPORTING
SYSTEM
(REQUIRED FOR DTCS)
Objectives
 Understand
the role and purpose of
Score Reports in supporting student
success and achievement.
 Understand
changes to the Online
Reporting System and how to use the
interface.
Overview
Definition: Online Reporting System
Available through the OAKS Portal
Purpose:
 To allow districts and school staff and teachers to
identify strengths and weaknesses and improve
teaching and learning by providing:


Aggregate performance data for districts, schools, teachers,
and classes

Scores for individual students

The ability to print student reports to distribute to families

The ability to view performance trends

The ability to create and view reports for custom rosters

Aggregate and student level performance strand data

Aggregate level performance data on content standards
New Features for 2013-2014
New features in ORS on November 5, 2013:


Print Individual Student Reports To PDF: The “Print”
option on the student listing page and the individual
student report will now produce a PDF file containing the
requested reports.
Additional Filter Option in Plan and Manage
Testing: A new filter option has been added to the Plan
and Manage Testing section of the Test Management
Center which allows users to find students based on
broader criteria than previously available.
Score Reports:
Subject Performance



District users can see performance data for the district
and its schools; school users see data for a school and each
teacher; etc.
The distribution of students across performance levels is
displayed graphically to allow easier comparison
between groups
Users can view the data for subgroups by choosing
an option from the “Breakdown By” dropdown
Score Reports:
Navigation
Users can explore the data in various ways to answer questions they
have of the performance reports and identify strengths and weaknesses.
The
icon indicates that data can be further explored.
When users click the
icon, they see a control panel
that will let them select whether they want to see more or
less group detail, more or less content detail, or if they
want to see a trend for a particular piece of data.
Score Reports:
Navigation, cont’d
By choosing more or less group detail, users can see data for
schools, individual personnel, classes, or individual students.
The buttons on the control panel will update to identify the data
the user is accessing.
This will help users answer “who” questions.
For example: Who is struggling in algebra?
Score Reports:
Navigation, cont’d
By choosing “Trend” or “Current” users can choose whether they want
information on the current year performance of a student, group of
students, school, or district or if they want a historical trend of that
performance.
This will help users answer “When” questions. For example,
Has this group of students struggled in
mathematics in the past?
Score Reports:
Data and Tools
Users can access these data and tools:
 Longitudinal Reports
 Rosters of students with scores
 Ability to create custom rosters
 Ability to view all aggregated data for custom rosters
 Printable family-friendly student reports
 Ability to print and export pages
 Ability to print and export student responses to
Writing Performance Assessment (for individual
students or groups of students)
Student Listing Report


Users can see a list of all of the students belonging to a roster,
teacher, or school.
As with aggregated reports, users can filter the list
by the students’ demographic characteristics using the
“Breakdown By” feature.
Score Reports:
Student Report
Score Reports provide family-friendly student
reports and other data and tools.
Test Management Center Features
Plan and Manage Testing
 Participation report—filters can be used to see the test
statuses for individual students
 Results can be viewed onscreen or exported to Excel
Test Management Center Features
Plan and Manage Testing Filters in Step 3: Get Specific
1.
Find students who have or have not completed a specific
test opportunity based on their proficiency. Helpful for
prioritizing which students may or may not need to test
again.
2.
Find students whose opportunity will expire within a
certain number of days. Helpful for identifying students who
need to complete their opportunity soon before it expires.
3.
Find students who are on their first, second, or third
opportunity who have a given test status. Helpful for finding
students who have paused tests or have reported results.
4.
Find students’ test status based on their most recent test
session. Search by TA name, session ID, or within a specific
date range. Helpful for checking the status of students who
tested together.
Test Management Center Updates
Plan and Manage Testing – New Search Filter


“Students who [have/have not] [completed/started]
[Any/1st/2nd/3rd] opportunity
Less drop-down filter options can make it easier to find
specific students.
Test Management Center Features
Summary Statistics

View statistics on how many students have tested at each
opportunity
Test Management Center Features,
cont’d
My Testing Windows (via Summary Statistics)
Set a schedule of testing windows to organize when students will test
 Available to TT, TA, STC, and DTSA Users through the Summary
Statistics page
 Planning tool only. Does not limit actual test administration dates.

Retrieve Student Results


Download student results for a selected group (by School, District,
Teacher, or Roster)
The system creates a data file of all students’ scores from the
selected administration
 This file appears in your Online Reporting “Inbox”
 Data file is designed to be read in spreadsheet programs (Excel)
and statistical software packages
Student Search

Allows users to look up information for any student that exists in
the Online Reporting System (based on your user role access)


Enter either the student’s SSID OR the first or last name of a student
The student results will show a list of students that matched your search
(for name based searches)
OAKS High School Scores
Reporting OAKS High School Scores
 High
school students can have scores from grades 9, 10, 11,
or 12.
 Aggregated scores for High School students are based on
grade 11 students’ highest OAKS High School score from the
past four years.
 Ex: If a grade 11 student demonstrated proficiency while in 9th
grade, that is reflected in the current aggregated reports
 Aggregated
data corresponds to that administration’s grade
11 students only
 Grade 9, 10, or 12 students who take the High School tests will
appear in individual student rosters. However, aggregated
comparison scores incorporate only grade 11 students.
Rules for Transfer Students
Data for students moving schools midyear:

Scores travel with students transferring between Oregon schools
midyear



Scores do not travel with students who transfer or move to a nonOregon school




If a student transfers to a school midyear, his or her scores are now
associated with the new school in the Online Reporting System
If a student leaves a school midyear, his or her scores are no longer
associated with the originating/previous school in the Online
Reporting System
If a student transfers from an Oregon public or charter school to a
private or parochial school that does not conduct OAKS testing, the
student’s scores remain with your school.
If the student moves to another state, his or her scores remain with
your school.
Scores do not travel with students who drop out or
otherwise leave Oregon public/charter schools entirely
This does not change how AYP is calculated for schools
Rules for Transfer Students
Data for students moving schools between years:

If users wish to see their current students’ scores from previous
years and previous schools, they can choose the “Scores for my
current students” view on the home page of Score Reports.
Do’s and Don’ts
Do’s



Use the enhanced help features to learn about the
online reporting system and how to make best use of it
Use data from Score Reports along with other
information on student ability to identify areas of
need and provided targeted instruction
Create custom rosters to track the progress of
particular groups of students


Students in an intervention program
Use the data after checking your assumptions
Do’s and Don’ts, cont’d
Don’ts

Online Reporting users must not share their log-in
information and passwords, even with other authorized
Online Reporting users – Student Score Data is
Confidential
Promising Practices



Create custom rosters to track the
progress of a group of students in a
particular program
Use trend reports to examine student
data over time
Use participation reports to track
which students have tested and which
tests are nearing expiration
In a Nutshell



The Online Reporting System is
available through the OAKS Portal
Score Reports provide the score data
from previous years and include
aggregate and student level reports
Test Management Center has students’
test participation data, including
reports by TA or session ID, and
summary reports for schools and
districts
Additional Training
Opportunities
AIR will present two live training sessions
via WebEx once the 2013-14 Reporting
System goes live on November 5:

Tuesday, November 12


9:00 a.m. PT
Thursday, November 21

3:00 p.m. PT
OAKS Online
Online Resources

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
Acorns for Storage


What are the main new features of the
Online Reporting System?
How can I use Score Reports and Test
Management Center to manage testing for
my students?
TEST INFORMATION
DISTRIBUTION ENGINE
(TIDE)
(REQUIRED
DTCS,
RECOMMENDED FOR STCS)
FOR
TIDE
Objectives

Understand the role and purpose
of TIDE in supporting student
success and achievement.
TIDE
Overview
Definition: Test Information Distribution Engine

Available through the OAKS Portal
Purpose:

To provide authorized users with access to:
 User Information
− Add new users or modify existing accounts

Student Information

Student Restrictions


Upload Paper-Based Writing Test Orders
New this year: Chromebooks
− View/Edit student test settings for a student
− Search for students. New this year: Advanced search using
additional fields.
− View/Edit or Add restrictions for a student
− Upload restrictions for a batch of students
− Designate schools or students to test using
Chromebooks.
TIDE
User Information
User Roles and Access



OAKS users (DSA and lower) are associated
with a district and/or institution(s).
Current district/school roles are: DSA, DTSA,
STC, TA, TT, District Report Viewer, and School
Report Viewer.
Passwords are encrypted.
Add/Modify User Accounts
Add users
 View/edit users
 Upload users

TIDE
Add Users


District users: select a role, district and institution from
the drop-down menus. The district and institution lists
will automatically update after you select a role from the
drop-down menu.
Note: While this page can be used to add a new user to
TIDE or to add a District/Institution to a user’s profile,
no other user attributes may be modified on this page.
Those changes must be done using the Upload Users
feature.
TIDE
View/Edit Users




Select a role, district, and institution from
the drop-down menus. The district and
institution lists will automatically update after you select a role
from the drop-down menu.
Select a role, district, and institution from the drop-down menus. The
district and institution lists will automatically update after you select a
role from the drop-down menu.
Click the [Edit] button for a user whose information you want to view and
update. You will be directed to the Edit User page. You can only update
the user’s first name, last name, and phone number.
If you need to re-associate the user with a different district or institution,
you will need to follow the process outlined in the Upload User section.
TIDE
Upload Users
Upload a group of users to TIDE or modify profiles for existing
users


TIDE accepts uploads of user information in CSV (ASCII) format.
CSV files can be opened/edited using spreadsheet applications such
as Microsoft Excel or a notepad application
Add Users to Multiple Institutions
 Enter users on separate lines in the upload file – one
line for each institution
 For the first institution, enter “ADD” as the action
TIDE
Passwords




Passwords must have a minimum of eight characters
including one uppercase letter, one lowercase letter, and
one number.
Passwords will be encrypted. If users request their
password they will be emailed a link rather than the
actual password. Links will expire in 24 hours.
All passwords will be reset on October 1. All users will
need to request their password the first time they log in
after October 1. Users will be prompted to change their
password after logging in for the first time.
Users will be prompted to select and answer a security
question the first time they log in after October 1.
TIDE
Requesting a Password



When logging in for the first time this year, state- and
district-level users will need to enter their email address in
the username box and then click “Request Password.”
Users will receive an email with a link that is good for 24
hours. Clicking on the link will allow them to log in. They will
be prompted to change their password after logging in.
School-level users will be sent an email with a
link when they are added to the system. If the
link expires before they log in, they can follow
this procedure to request a password.
TIDE
Student Information




Student Information and Student Settings are combined in
a single tab.
Search for a group of students (e.g., by grade or school) or
for an individual student (e.g., by first name, last name, or
SSID)
Advanced Search (new this year). Search by additional
fields stored in TIDE (student settings, etc.)
Once the search is complete a student table is generated
TIDE
View/Edit Students


All users can view student settings.
Users can only update test settings if
their role in TIDE permits. Note:
Only DSAs and DTSAs can update
Restricted Resources
TIDE
Student Settings
 Color
Choice
 Language
 Print Size
 Computer-Based Read Aloud
 Suppress Score
 Item Types Exclusion
 Print on Request
 Modification Codes
 Accommodations and Accommodation Codes
 ELPA Exclusions
TIDE
Upload Student Settings
Can Batch Upload:

Color Choice

Language

Print Size

Accommodations

Computer-based read aloud

Suppress Score
Cannot Batch Upload:

Item Type Exclusion

Print on Request

ELPA Exclusions
TIDE
Chromebook Accounts




New this year: accounts must be created in TIDE for students who will test
using Chromebooks.
Entire schools or individual students can be designated for Chromebook
accounts.
After a Chromebook account is requested in TIDE, there will be a wait of 2 to
5 days (depending upon the number of requests being processed) before the
account is created and the student can test using a Chromebook.
Districts and schools are encouraged to request Chromebook accounts for all
students who may need one as soon as possible after TIDE opens.
TIDE
Student Restrictions



View and edit test restrictions for students within a
district and/or institution.
Test restrictions prevent students from testing in a
specified subject.
Note: if a student transfers schools or district, his or her
test restriction settings will not be reset.
TIDE
View/Edit Restrictions


Select the district and/or institution from the list(s) and click
[Search]. To narrow the search, select an enrolled grade, or
enter a student's SSID, first, or last name.
Each row displays information for students, including test
settings and accommodations. Each row also contains an
[Edit] button.
TIDE
View/Edit Restrictions


TIDE accepts uploads of student restrictions in CSV (ASCII) format.
CSV files can be opened/edited using spreadsheet applications such as
Microsoft Excel or a notepad application.
TIDE
TIDE: Paper Writing
(DTSAs and DSAs only)




Orders may be placed by uploading a pre-code file for
multiple students or by editing individual student settings.
Pre-code files must include the following fields:
 SSID (required)
 DOB (required)
 Teacher Name (optional)
 Class Period (optional)
District-level users can export order information to Excel.
For students that are testing in Braille, the
District must be sure to order both a paper
Writing booklet via TIDE and a Braille form
from ODE.
TIDE
Do’s and Don’ts
Do’s


Use the LEP flag for those students who will take
the ELPA.
Use student test settings to assign system features
and restricted resources to students by test subject
(e.g., language, zoom, print-on-request).

Use student restrictions function to manage student
access to specific assessments in OAKS Online.

Use the order function to place orders for the winter
and spring Writing Performance Assessments.
TIDE
Do’s and Don’ts, cont’d
Don’ts


TIDE users must not share their TIDE log-in
information and passwords, even with other
authorized TIDE users.
DTSAs or DSAs must not set the item printon-request restricted resource for students
without a documented need (e.g., IEP, 504
Plan, or other district documentation)
TIDE
Promising Practices


The district uses the Student Restriction
function to restrict students who are
designated to take OAKS Extended from
accessing the Online test.
The district applies student test settings for
students by test subject to ensure that
students have appropriate access to OAKS
Online. For students with IEPs or 504 Plans,
the district consults the student’s plan before
applying test settings to ensure compliance
with the student’s plan.
TIDE
In a Nutshell


TIDE is available through the OAKS Portal
Use TIDE to manage user accounts, student
test settings, and order Writing tests
OAKS Online
Online Resources

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
TIDE
Acorns for Storage


What are the functions available through
TIDE?
How can district users use TIDE to manage
appropriate student access to OAKS
Online?