Transcript Slide 1

TEST INFORMATION
DISTRIBUTION ENGINE
(TIDE)
(REQUIRED
DTCS,
RECOMMENDED FOR STCS)
FOR
TIDE
Objectives

Understand the role and purpose
of TIDE in supporting student
success and achievement.
TIDE
Overview
Definition: Test Information Distribution Engine

Available through the OAKS Portal
Purpose:

To provide authorized users with access to:
 User Information
− Add new users or modify existing accounts
Student Information
− New this year: Student Information and Student
Settings combined in a single tab
− View/Edit student test settings for a student
− Search for students
 Student Restrictions
− View/Edit or Add restrictions for a student
− Upload restrictions for a batch of students
 Upload Paper-Based Writing Test Orders

TIDE
User Information
User Roles and Access


OAKS users (DSA and lower) are associated with a
district and/or institution(s).
Current district/school roles are: DSA, DTSA, STC,
TA, TT, District Report Viewer, and School Report
Viewer.
 Important:
security
For 2012-13, heightened password
Add/Modify User Accounts
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Add users
View/edit users
Upload users
TIDE
Add Users
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District users: select a role, district and institution from
the drop-down menus. The district and institution lists
will automatically update after you select a role from the
drop-down menu.
Note: While this page can be used to add a new user to
TIDE or to add a District/Institution to a user’s profile,
no other user attributes may be modified on this page.
Those changes must be done using the Upload Users
feature.
TIDE
View/Edit Users
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Select a role, district, and institution from
the drop-down menus. The district and
institution lists will automatically update after you select a role
from the drop-down menu.
Select a role, district, and institution from the drop-down menus. The
district and institution lists will automatically update after you select a
role from the drop-down menu.
Click the [Edit] button for a user whose information you want to view and
update. You will be directed to the Edit User page. You can only update
the user’s first name, last name, and phone number.
If you need to re-associate the user with a different district or institution,
you will need to follow the process outlined in the Upload User section.
TIDE
Upload Users
Upload a group of users to TIDE or modify profiles for existing
users


TIDE accepts uploads of user information in CSV (ASCII) format.
CSV files can be opened/edited using spreadsheet applications such
as Microsoft Excel or a notepad application
Add Users to Multiple Institutions
 Enter users on separate lines in the upload file – one
line for each institution
 For the first institution, enter “ADD” as the action
TIDE
Passwords
New This Year




Passwords must have a minimum of eight characters
including one uppercase letter, one lowercase letter, and
one number.
Passwords will be encrypted. If users request their
password they will be emailed a link rather than the
actual password. Links will expire in 24 hours.
All passwords will be reset on October 1. All users will
need to request their password the first time they log in
after October 1. Users will be prompted to change their
password after logging in for the first time.
Users will be prompted to select and answer a security
question the first time they log in after October 1.
TIDE
Requesting a Password



When logging in for the first time this year, state- and
district-level users will need to enter their email address in
the username box and then click “Request Password.”
Users will receive an email with a link that is good for 24
hours. Clicking on the link will allow them to log in. They will
be prompted to change their password after logging in.
School-level users will be sent an email with a
link when they are added to the system. If the
link expires before they log in, they can follow
this procedure to request a password.
TIDE
Student Information



New this year: Student Information and Student Settings
are combined in a single tab.
Search for a group of students (e.g., by grade or school) or
for an individual student (e.g., by first name, last name, or
SSID)
Once the search is complete a student table is generated
TIDE
View/Edit Students

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All users can view student settings.
Users can only update test settings if
their role in TIDE permits. Note:
Only DSAs and DTSAs can update
Restricted Resources
TIDE
Student Settings

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Color Choice
Language
Print Size
Computer-Based Read Aloud
Suppress Score
Item Types Exclusion
Print on Request
Modification Codes
Accommodations and Accommodation Codes
New This Year

ELPA Exclusions
TIDE
Upload Student Settings
Can Batch Upload:

Color Choice

Language

Print Size

Accommodations

Computer-based read aloud

Suppress Score
Cannot Batch Upload:

Item Type Exclusion

Print on Request

ELPA Exclusions
TIDE
Student Restrictions



View and edit test restrictions for students within a
district and/or institution.
Test restrictions prevent students from testing in a
specified subject.
Note: if a student transfers schools or district, his or her
test restriction settings will not be reset.
TIDE
View/Edit Restrictions

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Select the district and/or institution from the list(s) and click
[Search]. To narrow the search, select an enrolled grade, or
enter a student's SSID, first, or last name.
Each row displays information for students, including test
settings and accommodations. Each row also contains an
[Edit] button.
TIDE
View/Edit Restrictions

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TIDE accepts uploads of student restrictions in CSV (ASCII) format.
CSV files can be opened/edited using spreadsheet applications such as
Microsoft Excel or a notepad application.
TIDE
TIDE: Paper Writing
(DTSAs and DSAs only)

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Orders may be placed by uploading a pre-code file for
multiple students or by editing individual student settings.
Pre-code files must include the following fields:
 SSID (required)
 DOB (required)
 Teacher Name (optional)
 Class Period (optional)
District-level users can export order information to Excel.
For students that are testing in Braille, the
District must be sure to order both a paper
Writing booklet via TIDE and a Braille form
from ODE.
TIDE
Do’s and Don’ts
Do’s


Use the LEP flag for those students who will take
the ELPA.
Use student test settings to assign system features
and restricted resources to students by test subject
(e.g., language, zoom, print-on-request).

Use student restrictions function to manage student
access to specific assessments in OAKS Online.
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Use the order function to place orders for the winter
and spring Writing Performance Assessments.
TIDE
Do’s and Don’ts, cont’d
Don’ts


TIDE users must not share their TIDE log-in
information and passwords, even with other
authorized TIDE users.
DTSAs or DSAs must not set the item printon-request restricted resource for students
without a documented need (e.g., IEP, 504
Plan, or other district documentation)
TIDE
Promising Practices


The district uses the Student Restriction
function to restrict students who are
designated to take OAKS Extended from
accessing the Online test.
The district applies student test settings for
students by test subject to ensure that
students have appropriate access to OAKS
Online. For students with IEPs or 504 Plans,
the district consults the student’s plan before
applying test settings to ensure compliance
with the student’s plan.
TIDE
In a Nutshell


TIDE is available through the OAKS Portal
Use TIDE to manage user accounts, student
test settings, and order Writing tests
OAKS Online
Online Resources

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
TIDE
Acorns for Storage


What are the functions available through
TIDE?
How can district users use TIDE to manage
appropriate student access to OAKS
Online?
ONLINE REPORTING
SYSTEM
(REQUIRED FOR DTCS)
Objectives
 Understand
the role and purpose of
Score Reports in supporting student
success and achievement.
 Understand
changes to the Online
Reporting System and how to use the
interface.
Overview
Definition: Online Reporting System
Available through the OAKS Portal
Purpose:
 To allow districts and school staff and teachers to
identify strengths and weaknesses and improve
teaching and learning by providing:


Aggregate performance data for districts, schools, teachers,
and classes

Scores for individual students

The ability to print student reports to distribute to families

The ability to view performance trends

The ability to create and view reports for custom rosters

Aggregate and student level performance strand data
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Aggregate level performance data on content standards
New Features for 2012-2013
New features in ORS on November 6, 2012:

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Eligibility-Based Reporting: ORS now bases
participation reports on students who are eligible to take
the test (as defined by student’s attributes in TIDE).
Summary Participation Counts: In Plan and Manage
Testing, users can get frequency data for the number of
students who have completed each test in their school or
district.
Test Administrator (TA) Participation Reports: In
Plan and Manage Testing, users can see the test statuses
for students based on their most recent test session.
Other Changes to Reports

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Batch printing of Individual Student Reports is now
available from the Student Listing page.
Pagination is removed from the Export feature—all
records will now export in a single file, even if displayed
on multiple pages.
The values on the Summary Statistics report and the %
Completed By Opportunity values are based on all
students who tested, even if the students go on to take
another opportunity.
Users can create data files for all available grades in
Retrieve Student Results.
OAKS High School reports are now based on four
years of score data instead of three.
Score Reports:
Subject Performance



District users can see performance data for the district
and its schools; school users see data for a school and each
teacher; etc.
The distribution of students across performance levels is
displayed graphically to allow easier comparison
between groups
Users can view the data for subgroups by choosing
an option from the “Breakdown By” dropdown
Score Reports:
Navigation
Users can explore the data in various ways to answer questions they
have of the performance reports and identify strengths and weaknesses.
The
icon indicates that data can be further explored.
When users click the
icon, they see a control panel
that will let them select whether they want to see more or
less group detail, more or less content detail, or if they
want to see a trend for a particular piece of data.
Score Reports:
Navigation, cont’d
By choosing more or less group detail, users can see data for
schools, individual personnel, classes, or individual students.
The buttons on the control panel will update to identify the data
the user is accessing.
This will help users answer “who” questions.
For example: Who is struggling in algebra?
Score Reports:
Navigation, cont’d
By choosing “Trend” or “Current” users can choose whether they want
information on the current year performance of a student, group of
students, school, or district or if they want a historical trend of that
performance.
This will help users answer “When” questions. For example,
Has this group of students struggled in
mathematics in the past?
Score Reports:
Data and Tools
Users can access these data and tools:
 Longitudinal Reports
 Rosters of students with scores
 Ability to create custom rosters
 Ability to view all aggregated data for custom rosters
 Printable family-friendly student reports
 Ability to print and export pages
 Ability to print and export student responses to
Writing Performance Assessment (for individual
students or groups of students)
Student Listing Report


Users can see a list of all of the students belonging to a roster,
teacher, or school.
As with aggregated reports, users can filter the list
by the students’ demographic characteristics using the
“Breakdown By” feature.
Score Reports:
Student Report
Score Reports provide family-friendly student
reports and other data and tools.
Test Management Center Features
Plan and Manage Testing
 Participation report—filters can be used to see the test
statuses for individual students
 Results can be viewed onscreen or exported to Excel
Test Management Center Features
Plan and Manage Testing Filters in Step 3: Get Specific
1.
Find students who have or have not completed a specific
test opportunity based on their proficiency. Helpful for
prioritizing which students may or may not need to test
again.
2.
Find students whose opportunity will expire within a
certain number of days. Helpful for identifying students who
need to complete their opportunity soon before it expires.
3.
Find students who are on their first, second, or third
opportunity who have a given test status. Helpful for finding
students who have paused tests or have reported results.
4.
Find students’ test status based on their most recent test
session. Search by TA name, session ID, or within a specific
date range. Helpful for checking the status of students who
tested together.
Test Management Center Features
Summary Statistics

View statistics on how many students have tested at each
opportunity
Test Management Center Features,
cont’d
My Testing Windows (via Summary Statistics)
Set a schedule of testing windows to organize when students will test
 Available to TT, TA, STC, and DTSA Users through the Summary
Statistics page
 Planning tool only. Does not limit actual test administration dates.

Retrieve Student Results


Download student results for a selected group (by School, District,
Teacher, or Roster)
The system creates a data file of all students’ scores from the
selected administration
 This file appears in your Online Reporting “Inbox”
 Data file is designed to be read in spreadsheet programs (Excel)
and statistical software packages
Student Search

Allows users to look up information for any student that exists in
the Online Reporting System (based on your user role access)


Enter either the student’s SSID OR the first or last name of a student
The student results will show a list of students that matched your search
(for name based searches)
Test Management Center Updates
Summary Participation Counts


Test completion frequencies by district, school, and
opportunity all in one CSV file
Displays the number of students associated with the
school or district, the number who started an opportunity,
and the number who completed an opportunity
Plan and Manage Testing – New Search Filter

Search for student test participation information by TA
name, session ID, or a particular date range. The student
will appear only in their most recent test session for a
given test.
OAKS High School Scores
Reporting OAKS High School Scores
 High
school students can have scores from grades 9, 10, 11,
or 12.
 Aggregated scores for High School students are based on
grade 11 students’ highest OAKS High School score from the
past four years.
 Ex: If a grade 11 student demonstrated proficiency while in 9th
grade, that is reflected in the current aggregated reports
 Aggregated
data corresponds to that administration’s grade
11 students only
 Grade 9, 10, or 12 students who take the High School tests will
appear in individual student rosters. However, aggregated
comparison scores incorporate only grade 11 students.
Rules for Transfer Students
Data for students moving schools midyear:

Scores travel with students transferring between Oregon schools
midyear

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Scores do not travel with students who transfer or move to a nonOregon school

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

If a student transfers to a school midyear, his or her scores are now
associated with the new school in the Online Reporting System
If a student leaves a school midyear, his or her scores are no longer
associated with the originating/previous school in the Online
Reporting System
If a student transfers from an Oregon public or charter school to a
private or parochial school that does not conduct OAKS testing, the
student’s scores remain with your school.
If the student moves to another state, his or her scores remain with
your school.
Scores do not travel with students who drop out or
otherwise leave Oregon public/charter schools entirely
This does not change how AYP is calculated for schools
Rules for Transfer Students
Data for students moving schools between years:

If users wish to see their current students’ scores from previous
years and previous schools, they can choose the “Scores for my
current students” view on the home page of Score Reports.
Do’s and Don’ts
Do’s



Use the enhanced help features to learn about the
new online reporting system and how to make best
use of it
Use data from Score Reports along with other
information on student ability to identify areas of
need and provided targeted instruction
Create custom rosters to track the progress of
particular groups of students


Students in an intervention program
Use the data after checking your assumptions
Do’s and Don’ts, cont’d
Don’ts

Online Reporting users must not share their log-in
information and passwords, even with other authorized
Online Reporting users – Student Score Data is
Confidential
Promising Practices



Create custom rosters to track the
progress of a group of students in a
particular program
Use trend reports to examine student
data over time
Use participation reports to track
which students have tested and which
tests are nearing expiration
In a Nutshell



The Online Reporting System is
available through the OAKS Portal
Score Reports provide the score data
from previous years and include
aggregate and student level reports
Test Management Center has students’
test participation data, including
reports by TA or session ID, and
summary reports for schools and
districts
Additional Training
Opportunities
AIR will present two live training sessions
via WebEx once the 2012-13 Reporting
System goes live on November 6:

Thursday, November 15


3:00 p.m. PT
Tuesday, November 20

9:00 a.m. PT
OAKS Online
Online Resources

OAKS Online User Guides
http://www.ode.state.or.us/search/page/?=391

OAKS Portal (includes Training Site
and Practice Tests)
http://www.oaks.k12.or.us
Acorns for Storage


What are the main new features of the
Online Reporting System?
How can I use Score Reports and Test
Management Center to manage testing for
my students?