Transcript Overview of Changes to Title 5 Regulations

Overview of Changes to Title 5
Regulations
Audrey Yamagata-Noji
Vice President, Student Services
Mt. San Antonio College
Part 1 – Act 1
Approved by Board of Governors with
effective date of August 16, 2007
 180 days for implementation – February,
16, 2008
 Some regulations not effective until Fall of
2008 or Fall of 2009
 Majority of regulations effective with
current year 2007-08
 Some regs unchanged, just clarified

Effective Immediately (2/16/08)
 55007:
Multiple and Overlapping
Enrollments – a student can not
take the same course during the
same term, including activity
courses.
 55033: Standards for Dismissal –
calculating academic and progress
probation and subject to dismissal
is based on consecutive terms. A
break in attendance for 1 primary
term starts the clock over.
Effective Immediately (2/16/08)
55002.5—Definition of Credit Hour
(Carnegie): 1unit course = 48 hours; 2
unit course = 96 hours for lecture,
study or lab work
 55025—Grade Changes (Grievances):
another faculty member may sub if
instructor is not available
 55130—Approval of Credit Programs
 55521(c)—Prohibited Practice: Entry to
Nursing Programs—may use approved
assessment tests

Effective Immediately (2/16/08)
 55041(55042)—Course
Repetition
in Activity Courses: limits
repetition in activity courses where
there are several levels involving a
similar primary educational
activity. 55042 in Part 1 becomes
55041 in Part 2
 55062—Courses Appropriate for
Associate Degree: English
composition and reading courses
must be only one level below the
first transfer level (not ESL)
Effective 6/30/08
 55152:
Short-term vocational
programs 288+ hours of
instruction
 55153: Non-credit programs
>288 hours that aren’t eligible
for enhanced funding
 55154: Adult H.S. Diploma
Programs: approval process; not
eligible for enhanced funding
Effective Fall 2008
 55070—Credit
Certificates: 18 or
more units=“Certificate of
Achievement.” Certificates less
than 18 units can not appear on
transcripts and must be called
something different.
 55155—Non Credit Certificates:
must be called “Certificate of
Completion” or “Certificate of
Competency.”
Effective July 1, 2009
 55024(a)(9)—Limitation
number of withdrawals
on the
– Inherent problem with this
implementation date is that
58161.5 in Part 1 limits
apportionment to only 4 W’s.
Effective Fall 2009
55022—Pass/No Pass Grading Option
 55063—Minimum Requirements for
Associate Degree:
English=Freshman Comp level
Math=Intermediate Algebra level
Major Area of Emphasis=Minimum
18/27 units in a single or related
disciplines based on TOP codes or field
of study/major for UC/CSU
Grade=Pass or C or higher required

Apportionment Concerns
APPORTIONMENT: even though the
‘counting’ or course repetitions is
confusing—pay attention to the bottom
line – what counts for funding
 58161.5: Apportionment may not be
claimed beyond 4 withdrawals from the
same course.
 56161: Apportionment can only be
claimed 3 times for the same course—1
original enrollment + 2 repeats
Part 2 – Act 2
Review began in September, 2007
 Areas to be reviewed:

 Withdrawal
limits
 Acceptance of noncredit courses for
credit
 H.S. Diploma program
 Limitation of Work Experience credits
 Matriculation clarification on prereq
challenges
 Prohibited practices re: Special Admits
Where We Are With Part 2?
• Consultation Council, SACC
(Systemwide Advisory Committee on
Curriculum) have been working on
revisions to Part 2
• Considerable discussion about
confusing language related to course
repetitions and withdrawals
• Part 2 regulations will go to Board of
Governors at their May 6 meeting with
guidelines to follow
Course Repetitions—Part 2

55040: “District Policy for Course Repetition”
expanded to list all types of allowable course
repetition
 Lapse
of Time
 Variable unit open entry/open exit courses
 Repeatable courses
 Occupational work experience
 Special classes for students with disabilities
 Extenuating circumstances
 Alleviate substandard academic work
Change in Title 5 section numbers
55041: Was “Course Repetition Absent
Substandard Academic Work”; now is
“Repeatable Courses”
 55042: “Course Repetition in Activity
Courses” removed and included in 55041
 55043: “Repetition of Variable Unit Courses”
is now 55044
 55044: “Academic Renewal Without Course
Repetition” is now 55046

55042: Now “Course Repetition to Alleviate
Substandard Academic Work”
 55043: Now “Course Repetition Due to
Significant Lapse of Time”
 55044: Now “Repetition of Variable Unit
Courses”
 55045: New “Course Repetition Due to
Extenuating Circumstances”
 55046: New “Academic Renewal Without
Course Repetition”

Credit Course Repetition
Substandard Grades
Limitation on number of repeats for
substandard grades: 2 repeats; 3 total times
student can enroll in the class=original
enrollment + 2 repeats
 Extenuating Circumstances
Allows a course repetition for a prior
substandard grade OR a passing grade if
student’s petition for extenuating
circumstances is approved

Repeatable Courses
A course can be designated as repeatable
if the course content differs each time it is
offered or it is an activity class (p.e., visual
or performing arts but NOT ESL, foreign
language, nondegree applicable basic
skills courses)
 Time Lapse
Allows a student to repeat a class in which
a passing grade was previous received but
the District has established a recency
prerequisite

Repeats After Withdrawals

55024 (a)(9) was added to place a limit on
the number of times (not to exceed 4
times) a student may withdraw from a
class and receive a “W” symbol for
enrollment in the same class.
Additional withdrawals can be allowed due
to exceptional circumstance, but
apportionment will NOT be received.
How do you count the repeats?



Repeat and withdrawal policies can interact
Once the student receives a substandard
grade, that policy takes precedence over
the withdrawal policy. Any subsequent
withdrawals count under the maximum of
substandard grade repeats
“Once a student gets a grade, the student
moves off the ‘W’ track and can not get
back on it.”
First Mark a Substandard Grade



The substandard grade policy is followed,
regardless of whether the student then gets a
W.
Once the substandard grade is received, the
student can repeat the class two more times,
if substandard grades are received.
If the student receives a W, it is counted as a
substandard grade repeat under the
substandard grade policy
#
Mark or
Attempt Grade
Note
1
D
2
W
3
D
Can repeat to alleviate substandard
grade
The W counts as a substandard
grade; can repeat one more time
under substandard grade policy
Final enrollment; student has
exhausted all attempts—first attempt
was a D and second and third
attempts were counted as repeats to
alleviate the first substandard grade
of D
First Mark a “W”



The student can enroll again and continue to
reenroll and receive “W”s up to 4.
However, if the student’s next enrollment
results in a substandard grade, the
substandard grade repetition policy “kicks in.”
The number of repeats switches to the
substandard grade maximum of 2 repeats (3
total enrollments).
First 4 Marks are “W”s



The student can enroll and receive a “W” a
total of 4 times
If the student enrolls for a 5th time,
55024(a)(9) states that the student will
receive a grade or have a different
nonevaluative symbol
There is no intent to develop a new
nonevaluative symbol other than a W. The
only other approved ones are: I, IP, RD, MW.
#
Mark or
Attempt Grade
Note
1
W
Can repeat class based on W policy
(up to 4 allowed)
2
D
3
W
4
W
The D initiates the substandard grade
policy, no further W’s can be counted
under the W policy
The W counts as a substandard
grade, and therefore counts as the
first repeat of the D
The W on the fourth attempt counts as
a substandard grade, and therefore is
the second and final repeat of the D
#
Mark or Note
Attem Grade
pt
1
W
Can repeat class based on W policy
(up to 4 allowed)
2
D
The D initiates the substandard grade
policy, no further W’s can be counted
under the W policy
3
D
The D on the 3rd attempt counts as the
first repeat of the previous D
4
W
The W on the fourth attempt counts as
a substandard grade, and therefore is
the second and final repeat
First 4 Marks are Withdrawals

If the student somehow manages to enroll
and drop and receives 4 “W”s in a row, and if
the student somehow enrolls a 5th time in the
same class:


The district will not receive apportionment for the
5th enrollment
The student must receive a grade or a
nonevaluative symbol (I, IP, RD, or MW)
#
Attempt
Mark or
Grade
Note
1
W
2
W
3
W
4
W
Can repeat class based on W policy
(up to 4 allowed)
The second W is recorded (2 out of 4
allowed)
The third W is recorded (3 out of 4
allowed)
The W on the fourth attempt should
count as the final enrollment
5
W ***
***(F)
If a fifth W were to take place, a W
can not be recorded and would either
need to revert to an F or another
symbol if eligible
Repeatable Courses



The limit of 4 repeats for activity courses
continues
However, the grade or mark received does
not matter, the count remains at 4 repeats for
activity courses (regardless of substandard
grades or W’s)
You can not “mix and match” the repeat
policies
#
Mark or
Attempt Grade
Note
1
B
2
B
First enrollment of activity class (1
out of 4 allowed)
Second enrollment (2 out of 4
allowed)
3
W
4
D
The W counts as an enrollment,
even if the course was not
completed (3 out of 4 allowed)
The D counts as the final enrollment
and the substandard grade policy
can NOT be used (4 out of 4
allowed)
Lapse of Time



If the college/district adopts such a policy, the
student can repeat a course previously passed
if there has been a “significant lapse of time.”
The student must have previously received a
satisfactory grade.
Additional issues:


Can there be more than 1 lapse of time for the same
course?
If the repetition results in a substandard grade, can
the student then invoke the substandard grade
repeat provision?
#
Mark or Note
Attem Grade
pt
1
C
First attempt is a satisfactory grade
LAPSE OF TIME (as defined in college policy)
2
D
3
W
4
D
The D counts as a substandard grade
but can be repeated using the
substandard grade policy
The W counts as a substandard
grade
This is the last attempt and counts as
the second repeat of a substandard
grade
Extenuating Circumstances




A student can file a petition, and if approved,
can take the class an additional time.
The prior grade can be satisfactory (passing) or
substandard or a “W” under this provision.
However, if an additional enrollment is allowed
under this provision and the student receives a
fifth “W”, the college/district will not receive
apportionment.
If the first enrollment was passing, the second
substandard, the student can then move to
repeats due to substandard grades
#
Mark or
Attempt Grade
Note
1
First grade is passing
C
EXTENUATING CIRCUMSTANCE (as approved by the
college)
2
D
The second enrollment is allowed but
the grade is substandard. The
student is allowed one more
repetition
3
F
The third enrollment counts as the
second repetition—no further
enrollments are allowed for
apportionment
# Attempt
1
Mark or Note
Grade
W
First attempt results in a withdrawal
2
W
3
W
4
W
5
W
Second attempt results in a
withdrawal
Third attempt results in a withdrawal
Fourth attempt results in a
withdrawal—final withdrawal allowed
EXTENUATING CIRCUMSTANCE
The student was allowed to enroll a
fifth time due to extenuating
circumstances, but the 5th W means
the district may not receive
apportionment
Recording of Grades and
Units After Repetition

May disregard previous grade in GPA and
may disregard units:



Substandard Work
Lapse of Time (prior passing grade)
May disregard previous grade in GPA each
time course is repeated:


Disabled students in special classes + may
disregard units
Extenuating Circumstances (passing or
substandard) – silent on disregarding units

Grades shall be counted in GPA each time
course is taken:


Repeatable courses
Occupational work experience
Remaining Issues



Point forward implementation?
Implementation of four “W” limits for current
year with regard to attendance accounting
provisions when Part 2 regulations have
not yet been approved.
Continued implementation questions and
programming issues with college IT
departments.
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