Transcript Keep, Toss, Organize - How We’re Cleaning Up the Iowa Locator

Keep, Toss, Organize - How
We’re Cleaning Up the Iowa
Locator
Presented by
Marie Harms
Town Meetings, Sept. 2006
[email protected]
What’s in the Iowa Locator?
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More than 4.5 million titles
More than 15.8 million holdings
703 participating Iowa libraries
196,403 new titles added last year
923,143 holdings added last year
Why is it so messy?
• Mostly because of ghosts of decisions
past
– Radical title merge
– Add all submitted records
• (not enforcing the guidelines)
Keep, Toss or Organize
Enforce Standards
• All records are checked against the MARC
Record Standards
• Any record not meeting the standards is
put into an exception list
• Library staff work through the exception
list:
– Matching, merging
– Deleting
– Fixing
Total Database Replacement
• Libraries can choose to replace records in
the Locator
• All old holdings are deleted
• All new and improved records are added
Title Merges
• State Library staff and others are working
through long lists of titles
• Matching and merging
Batch Deletions
• Occasional
• Includes records for:
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magazines
computers
ILL
phone numbers
Shiny New Record Routine
• New bibliographic records are created
• Used for CIP records
• SNR overlays existing incomplete records
Sub-standard Record Reporting
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Coming soon
A pop-up form for reporting records
Available from the bib record page
After problem is submitted, the record will
be replaced
Singletons
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Coming soon
Lists of single records will be sorted out
Added to the menu from SILO ILL
Library staff would work on records
– Match, merge, delete
You can help
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Only submit quality MARC records
Report sub-standard records
Request a Total Database Replacement
Offer to work on Title merges
A clean Iowa Locator!
Thank you!
Contact:
Marie Harms
[email protected]