Transcript Slide 1

INTERACTIVE TRAINING ON IDP FOR
COUNCILLORS
________________________
SOPHY MOLOKOANE-MACHIKA
SALGA - IDP COORDINATION UNIT
PURPOSE
• Appraise Councilors
Planning process;
on Integrated Development
• To outline the IDP context, process and content
issues; and
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Legislative Background on IDP
Legislative framework
Municipal Legislation
DEMARCATION
ACT, 27/1998
•Boundaries
STRUCTURES
ACT, 117/1998
SYSTEMS
ACT, 32/2000
•Powers/functions
•Participation (Chap4)
•IDP (Chap 5)
FINANCE
MANAGEMENT
ACT, 56/2003
•Performance
• Multi year budgeting
Management (Chap 6) •“Key Perf. Indicators”
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WHY IS IT NECESSARY TO DO IDPs?
 Effective use of
scarce resources
 Speeds up delivery
Strengthen
democracy.
 Helps overcome
apartheid legacy
 Promotes intergovernmental
coordination
 Attracts additional
funds
THE IDP RESPOND TO MANY ISSUES @ ONCE
Health & Welfare
Disaster Management
Water &
Sanitation
Energy & Electricity
Waste management
Environment,
tourism & LED, Job
Creation
Roads and
Transport
HIV &
AIDS
Sports, Arts &
Culture
IDP Drafting Phases (generic)
OUTCOMES
•Level of Development
•Issues/problems
PHASE 1 : ANALYSIS
•Vision, mission,
strategies, projects
PHASE 2 : STRATEGIES
PHASE 3 : PROJECTS (NB)
•Performance indicators
•Project outputs
•Cost estimates/budget
PHASE 4 : INTEGRATION
•5 year financial/Capex
•Spatial Framework
•Sectoral Programmes
•Institutional Plan
PHASE 5 : APPROVAL
•Approved IDP
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“Annual IDP/Budget Review” process
1 July to 30 June (Municipal Financial Year)
Approve PROCESS
of IDP and Budget
review for financial
year
Draft IDP
and budget
(to Council)
August
July
31 March
Sept
Oct
 Revisit
ward-based
inputs
 Review municipal
performance
 Do Financial analysis
 Do Organisational
analysis
Nov
Dec
Jan
Feb
Inform draft
budget:
Programmes,
projects and
budget allocations
Revisit Strategy:
vision, major
initiatives, key
service delivery
areas
(Draft Capital
Budget)
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Final IDP
and budget
(to
Council)
31 May
April
Draft IDP Review
and budget
published for
final public
comment
June
PHASE 0: PREPARATORY PHASE
Organisational Arrangements
• Municipal Manager
– Management and Co-ordination
• IDP Steering Committee
– Support IDP manager
• IDP Representative Forum
– Institutionalised Representative Participation
• Project Task Teams
– Planning and Implementation
Steering Committee: Composition
• Chaired by:
– Municipal Manager and/or IDP manager
• Secretariat:
– Official(s) of municipality
• Composed of:
– Heads of Departments or Senior officials
– Councillor(s) responsible for IDP
Steering Committee: Roles & Responsibilities
• Support the IDP manager in commissioning research studies &
screening the contents of the IDP;
• Provide Terms of Reference for various planning activities ;
• Process and summarise inputs for the public participation process;
• Consider and comment on inputs from sub committees, study
teams and consultants;
• Discuss and comment on inputs from provincial sector departments
and service providers; and
• Provide comments on draft output from each phase of the IDP.
IDP Rep. Forum: Composition
• Chaired by:
– The Mayor or Member of Exco
• Secretariat:
– IDP Steering Committee
• Composed of:
– Members of Exco
– Councillors
– Traditional leaders
– Ward committee chairperson
– Heads of Departments
– Senior officials
– Stakeholder representatives (NGOs, CBOs)
IDP Rep. Forum: Roles &Responsibilities
• Form a structured link between the municipality and
representatives of the public;
• Represent interests of constituents;
• Provide a means to transfer and clarify information
between all the stakeholder representatives;
• Provide an organisational mechanism for discussion,
negotiation and decision making between stakeholders;
• Monitor the performance of the planning and
implementation process
PHASE 1: IDP ANALYSIS
Outputs of Analysis Phase
• Assessment of the existing level of development
(Backlogs);
• Priority issues or problems;
• Information on the context, causes, dynamics of
priority issues of problems;
• Information on available resources and
potentials;
• Projects identified
Prioritisation, WHY?
• Limited Resources
– Financial
– Human
– Time
• Address critical issues/ communities first
PHASE 2: STRATEGIES PHASE
VISION
The long-term desired future state of an
organization.
Visions should inspire and motivate.
STRATEGY DEVELOPMENT
Key Performance Areas
Strategic Objectives
Strategy
Objectives and Operational
Strategies
Strategy Map
PROJECTS IDENTIFICATION
• Projects are identified emanating from:-
- Ward plans
- Analysis phase
PHASE 3: PROJECT PHASE
Designing project proposals
• Must meet the requirements of the project
design, i.e:
-
Name of project.
Location
Target group / beneficiaries
Objectives
Indicators
Major activities
Responsible agencies
Cost/budget (Operational and Capital)
Source of finance, etc
Involvement of provincial sphere and
other partners in projects design
• PTT to consult with appropriate sector departments and
NGOs when formulating projects.
• Sector departmental officials must be informed of the
municipality’s objectives and strategies.
• This ensures that project proposals are aligned to sectoral
strategies and procedures of the national and provincial
spheres of government.
PHASE 4: INTEGRATION PHASE
Sector Plans and Programmes
Sector Plans and Programmes
1. Spatial Development Framework
2. Poverty Alleviation and Gender Equity Plan
3. Integrated Waste Management Plan
4. LED Framework
5.
HIV/AIDS Plan
6.
Disaster Management Plan
7.
8.
9.
Integrated Transport Plan.
Water Services Development Plan
Institutional Plan
10. 5 Year Financial Plan
11. Year Capital Investment Plan
12. PMS
Developed/
Not dev.
PHASE 5: APPROVAL PHASE
Service Delivery & Budget
Implementation Plan (SDBIP)
• Developed after approval of the budget and IDP
• It is a one year implementation plan
– IDP
– Budget
• Monthly Projections
– Capital
– Operational
– Revenue
CONCLUSION
LET US MAKE SURE THAT WE PLAN WITH
THEM(COMMUNITIES) AND NOT FOR
THEM
Inkomu!
Kea leboga!
Ndaa!
Thank you!
Dankie!
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