Transcript Slide 1

Recruitment to the
Foundation Programme 2012
Published June 2011
Last year’s successes
 94% of Academic FP vacancies filled
through nationally co-ordinated academic
recruitment round
 100% of standard FP vacancies filled
during the main national recruitment round
 Over 90% of applicants in the main round
allocated to their first choice foundation
school
Recruitment to Academic FP2012
 Recruitment to Academic Foundation Programmes will be
coordinated through the Foundation Programme
Application System (FPAS) and run to a national
timetable
 Academic applicants enrol on FPAS from 1-10 June
2011, complete a generic online application form and
choose up to three Units of Application (UoA)
 They then provide additional information as specified by
each selected UoA, and follow the local application
process associated with the relevant UoAs
 Go to the Academic Programmes page on the UKFPO
website for further information:
www.foundationprogramme.nhs.uk
 Anyone who accepts an Academic Foundation
Programme place, will not be able to apply again in the
main national recruitment round
National recruitment round: FP2012
Changes for FP2012:
 Applicants are required to upload documentation to
support information given for educational achievement
points
 Educational achievements will be machine-marked. The
uploaded evidence will be verified during a national
verification day and the scores confirmed
 If, as expected, there are more fully eligible applicants
than vacancies, applications from individuals who cannot
provide evidence of their right to work and remain in the
UK will not be considered
 Applicants will be allocated to foundation schools in score
order. If their first choice is not available, the system will
look at their second choice, and so on down their list of
preferences until a space is available
The application process
NATIONAL
1. Eligibility checking
2. Online registration and
enrolment
3. Submission of online
application form
4. Applications scoring
5. Allocation to foundation
school
LOCAL
6. Selection of programme
preferences
7. Matching to a programme
within the school
8. Pre-employment checks
Key dates
18 Jul – 19 Aug 2011
Eligibility checking
3 Oct 2011
Programmes available to view on FPAS
3 – 10 Oct 2011
Register and enrol on FPAS at
www.foundationprogramme.nhs.uk
10 - 21 Oct 2011
Applications submitted
31 Oct – 18 Nov 2011
Applications scored
8 Dec 2011
Primary list allocation
Mar – Jul 2012
Reserve list batch allocations
Apr - Jul 2012
Pre-employment checks
Special Circumstances
 Applicants can request pre-allocation to a particular
foundation school on the basis of special circumstances:
Criterion 1: The applicant is a parent or legal guardian of a child or
children under the age of 18 who reside primarily with them and for whom
they have significant caring responsibilities
Criterion 2: The applicant is the primary carer for someone who is
disabled (expected to be a partner, sibling or parent)
Criterion 3: The applicant has a medical condition for which local follow
up is an absolute requirement, as confirmed by a report from an
Occupational Health physician or an appropriate medical specialist
 Requests and supporting evidence must be submitted to
your medical school* by 29 September 2011
 More information and the special circumstances process
and form is available on the UKFPO website

* Non-UK applicants must submit their request for pre-allocation to the Eligibility Office
Applications - 100 points (max)
Part 1
Academic Ranking - 40 points (maximum)
• Academic ranking is calculated by each medical school:
•First quartile (the top 25% of the year) = 40
•Second quartile = 38 points
•Third quartile = 36
•Fourth quartile = 34 points
• Applicants will be able to see their academic ranking once they
enrol on FPAS.
Part 2
Application form - 60 points (maximum)
• Educational achievements awarded up to 10 points
• Questions 1 to 5 worth a maximum of 10 points each
Educational Achievements
PART A – Additional postgraduate degrees
(max. 5 points)
 Additional degrees include Bachelors, Masters
and Doctorates, regardless of the subject
 Score given for one additional degree only.
 If applicants have an MA and a PhD, they should enter details of the
PhD as it attracts the highest number of points
 More points awarded for better class degrees
 A 1st class BSc degree will attract more points than a 3rd class
degree, for example
 A copy of the degree certificate needs to be
uploaded
 A letter from the dean/registrar confirming a pass
result is acceptable if the certificate has not been
issued
Educational Achievements
PART B: Publications, prizes and presentations
(max. 5 points)
Up to two points in each category for:
 Publications (must have a PubMed ID)
 Oral or poster presentations at national (or
international) events
 Educational prizes at a national level (this must be a 1st
prize)
5 points are available in total, with a maximum of
2 points from each category
PLEASE NOTE: Fewer than 50% of medical students score
points on this question.
Questions 1 – 5: Meeting the person specification
 Questions 1 to 5 relate to the essential criteria
described in the Person Specification for FP2012
 Applicants must demonstrate through their
answers that they meet the person specification
in order to be allocated to a foundation training
place
 All questions have a maximum score of 10 points
 Each question has a limit of 200 words
 The questions will be available once the
application period opens. They will not be
published in advance
Getting started (from 3 October 2011)
Register and enrol on FPAS
 Applicants must register on FPAS before they
can apply: www.foundationprogramme.nhs.uk
 Details must be typed exactly as supplied to the
deanery/medical school
 Once registered, an activation code will be
emailed
 Once the account is activated, applicants can
enrol in the FP2012 recruitment round and
complete their application form
The application form (10–21 Oct 11)
 Application forms must be completed and submitted
on FPAS between 10 and 21 October 2011
 The application form is divided into 8 sections:






Personal (name, contact details, etc)
Qualifications (educational qualifications)
Clinical Skills (self assessment of practical and clinical skills)
Equal Opportunities (equal opportunities monitoring information)
References (details of 2 referees)
Questions (Educational achievements and 5 questions which will be
scored)
 Preferences (ranking of all foundation schools in order of preference)
 Submit (includes declarations)
Foundation Programme Application: FP 2011
Application form (10-21 Oct 11)
The application form is divided into 8 sections:
 Personal (name, contact details, etc)
 Qualifications (educational qualifications)
 Clinical skills (self assessment of your own practical
and clinical skills)
 Equal opps (equal opportunities monitoring
information)
 References (details of 2 referees)
 Questions (Educational achievements and 5
questions which will be scored)
 Preferences (ranking all foundation schools in order of
preference)
 Submit
Linked applications
 Applications may be linked to another applicant’s in order
for both to be allocated to the same foundation school
 Both applicants must link to each other
 Both applicants will be allocated based on the lowest
scoring applicant’s score
 Applicants cannot “un-link” once their form is submitted
 Some foundation schools will not guarantee that linked
applicants are in the same area. Check foundation school
websites for more information on their policies
 The link will be severed if one, or both, applicants is not
on the primary list
Preferences: Ranking foundation schools
Check the FP 2012 Applicant’s Handbook for
competition ratios for FP2008-2011.
Check foundation school websites for local
policies and training descriptions.
View the details of individual programmes in each
foundation school on FPAS from 3 October 2011.
Linked applicants must rank their foundation school
preferences in the same order or the link is broken.
For the past four years, 90% or more of applicants were
allocated to their first choice foundation school.
Scoring applications
 Educational achievements are machine-marked, with a
national verification day to check the supporting
documentation uploaded by applicants
 Questions 1-5 are scored by the applicant’s first choice
foundation school
 All scorers are trained in national scoring criteria and
must have attended Equality & Diversity training within
the last three years
 Each question is scored by a panel of two people, at least
one of whom is a clinician
 Panels do not know the applicant’s identity, their
academic ranking or scores they receive for other
questions
Scoring applications
 Panels will score answers to a particular question
(e.g. all question 3 or all question 4). They do not
see a full application for any individual
 Panel members score an answer independently
and then agree a final score if they differ
 If they cannot agree, the answer is re-scored by a
different panel
 Where an applicant scores zero for any question,
their answers to all questions are collated and
reviewed to ensure they meet all criteria of the
person specification
Verification
 Some applicants will be asked to verify the answers they
provide on their application form
 If selected for verification, applicants will receive either an
email or a letter asking them to supply proof to verify their
answers.
 Please note that if one of your questions is highlighted for
verification this does not mean that you will receive a lower
score. Scorers have been trained to assume the scenario
you provide is true and will score you accordingly
 Some schools will list exactly the information they require,
others will request evidence in whatever way the applicant
sees fit
 It is expected that most applicants will be able to supply
the required proof and, if able to do so, being asked to
verify their answers will have no effect on their score or
where they are allocated
Question 1
Question 2
We need you to verify:
Your Bachelor of Dental Surgery
(BDS)
1. That you continued to work as a
locum registrar, 2. That you have a
teaching position at
Dublin
Dental
(17
Nov
–5
School
Appropriate evidence would include:
Certificate
1. Evidence of employment as a locum
registrar at St James' hospital (payslip,
headed
letter from employer), 2.
Dec
08)
Evidence of appointment as a teacher at
Dublin Dental School (letter of
appointment)
That your father in law was critically Copy of father in law's letter from hospital,
ill and you broke the news to your
Letter of Confirmation from GP regarding
relatives
his illness, Personal letter from a relative
confirming you broke the bad news to
them which should be addressed and
signed
That your involvement with the
Evidence of your elective in a Paediatrics
diabetic patient whilst on elective
Hospital in Canada, Testimony from team
was as you described
member that you were involved in the
care of this patient, Anonymised patient
notes, Notes from reflective journal
That you completed your elective in
Evidence that you undertook your elective
Southampton assisting in the
in Southampton, Notes from reflective
resuscitation of a patient
journal, Testimony from team member
that you were a member of the response
team with this patient
That you interviewed a patient with
Evidence that you completed a Psychiatry
depression whilst on your Psychiatry rotation, Testimony from supervisor that
rotation
you interviewed the patient with
depression, Notes from reflective journal,
Anonymised patient notes
That you witnessed the two patients Evidence of the placement where you
with headaches as you described
observed the care of the two patients,
Testimony from the supervising
consultant that you were observing,
Notes from reflective journal
Verification
Question 3
Question 4
Question 5
Question 6
Question 7
Please note that
you would not
have to provide
all evidence
listed, but just a
selection.
Please note that
foundation
schools will have
their own local
process for
verification.
Verification
 If unable to verify their answers, the
foundation school director may require the
applicant to attend an interview to discuss
their answers
 Applicants unable to verify the veracity of
their answers to the satisfaction of the
foundation school will be removed from the
recruitment round and referred to the GMC
Applicant’s work must be their own
 Medical school staff, clinical tutors and former
scorers have been told that they cannot give
applicants personal coaching or advice as it is
unfair to students at those schools who do not
provide it
 Applicants must confirm that their answers to the
application questions are their own before they
submit the application
 The examples and situations used in answers
must have been experienced by the applicant
personally – not something they heard about
through colleagues or lecturers
Unfair practice
 Unfair practice, including collusion and plagiarism,
is not tolerated
 Plagiarism software will check answers to ensure
that standard answers have not been downloaded
from the web or that applicants have not provided
duplicate answers
 If evidence of unfair practice is found, applicants
will be contacted and asked to verify their answers.
If they cannot, they will be withdrawn from the
recruitment process
 Please note that if two people or more have similar
answers, all those involved are considered
culpable.
Allocation to a foundation school
 The top ‘n’ highest scoring applicants will be placed on
the primary list
(where ‘n’ is the number of FP2012 vacancies across the UK)
 If there are a number of applicants with the same score at
the primary list cut-off, random selection will decide which
ones are included on the primary list
 Applicants not on the primary list will be included
automatically on a reserve list
Primary List allocation (8 Dec 2011)
 Applicants on the primary list will be allocated to a
foundation school in score order. If their first choice is not
available, the system will look at their second choice, and
so on down their list of preferences until a space is
available
Allocation to a foundation school
Reserve list batch allocation (Mar – Jul 2012)
 Subsequent to the primary list allocation, it is
expected that a number of allocated applicants
will be withdrawn from the process, e.g. they fail
final exams, fail PLAB, etc
 Applicants on the reserve list will be allocated to
these vacancies in batches on pre-determined
dates between March and July 2012
 The top scoring applicants remaining on the
reserve list will be included in each batch
 Applicants in each batch will be allocated to a
foundation school in score order
Local matching to programmes
Primary list applicants
 Those on the primary list will be invited to state their
programme preferences by their allocated foundation
school
 Foundation schools each have their own process for
matching applicants to programmes.
 Check the foundation school websites for more
information. (Most match to programme based on score
first, then preferences - highest scoring applicants get
first pick)
Reserve list applicants
 Those on the reserve list will be matched to whichever
programmes are available when they are allocated to a
particular school
Pre-employment checks
 Pre-employment checks include Criminal
Records Bureau checks, and occupational health
checks. They may also include a structured
interview or assessment of clinical skills
 These checks are undertaken on behalf of the
employing healthcare organisation. Contracts of
employment will not be issued until the checks
are successfully completed. These checks begin
as soon as the applicant is matched to a
programme
References
 Applicants must provide details of two
referees: one clinical and one from medical
school
 References and their content are not used
in the scoring process, nor are they used in
matching you to a programme
 References are passed to employers as
part of the pre-employment checks
 See FP2012 Applicant’s Handbook for
more information
Transfer of Information
 The GMC’s Tomorrow’s Doctors, places an
obligation on medical schools to ensure
graduates meet the outcomes required and to
transfer information to those who may need it
during their foundation training
 Medical schools will provide more details about
the Transfer Of Information (TOI) process.
 The national process and forms can be found on
the UKFPO website under “Medical Students/Key
Documents”
Employment contracts
The employing healthcare organisation is
responsible for all contractual issues
including:
In England, check the NHS
Employers website for more
information:
Pay
Banding
www.nhsemployers.org
Rotas
Accommodation (if applicable)
Planning and preparation
Applicants should:
 Print and read the person specification and FP2012
Applicant’s Handbook available online now at
www.foundationprogramme.nhs.uk
 Start collecting the required documentation for their
educational achievements (i.e. additional degrees and
relevant qualifications, publications, presentations and
prizes
 Ask one GP, consultant or associate specialist who can
provide a reference about their clinical skills; and one
lecturer, senior lecturer, professor or reader at their
medical school to act as referees. Request that they
supply an email address they access regularly
Planning and preparation
Applicants should (continued):
 Book at least three sessions in their diary to write
their answers
 Make sure they give themselves plenty of time and
don’t leave it until the last minute
 Use a word-processing programme to draft their
answers, check all spelling, and confirm the word
count. Then copy and paste them into FPAS
 Register and enrol on FPAS as soon as the
system is available, i.e. from 3 Oct 2011
 Make sure they remember their username,
password and security question/answer
Planning and preparation
Applicants should (continued):
 Ensure they submit their application before the
last morning as they may encounter last minute
problems with their local PC or internet
connection.
 Remember that technical support is available via
e-mail Monday to Friday, 8.30 am – 5.00 pm
(BST). This is particularly important if they are
submitting their application from overseas
 Be aware that late submissions will not be
accepted under any circumstances
Data security
 The application website is secure and has
undergone rigorous checks
 Personal data is protected under data protection
legislation
 Scoring panels will be provided with an applicant’s
answers to the questions and their applicant
number only.
 All applicant information is held on a secure
database and passed to employers for preemployment checks once an applicant has been
allocated to a foundation school
Important dates
8 June 2011
FP2012 Applicant’s Handbook available
3 Oct 2011
Applicants can register and enrol online
Programme information is available to view
10 - 21 Oct 2011
FPAS is open for applications**
8 Dec 2011
Foundation school allocations notified to primary list
applicants
By 25 Jan 2012
Primary list applicant preferences for training
programmes are submitted (deadlines and methods will
vary by foundation school)
15 Feb 2012
Results of match to specific programmes are notified
to primary list applicants
Mar – Jul 2012
Reserve list batch allocations completed
**Late applications will not be accepted
What happens if . . .
. . . more people apply than there are vacancies
available?
 This situation is anticipated
 In this instance, applications from individuals who cannot
provide evidence of their right to work in the UK by 7
October 2011 will not be considered
 The top ‘n’ scoring applicants will be placed on the
primary list and allocated to a foundation school in
December 2011
(where ‘n’ = the total number of FP places across the UK)
 Other fully eligible applicants will be placed on a reserve
list and allocated to vacancies that subsequently arise in
batches between March and July 2012
(vacancies typically arise due to failed finals or not passing PLAB, etc)
What happens if . . .
. . . there are not enough applicants for all
the vacancies?
 This situation is known as undersubscription
 If under-subscription is significant, a
percentage of posts will be suspended in
each foundation school in England
 Posts will not be suspended in Wales,
Northern Ireland or Scotland
Where to go for more info
Go to
www.foundationprogramme.nhs.uk
 for further details on the
application process
 for answers to frequently
asked questions
 for a list of foundation
schools with web links
 to sign up for regular
e-updates
FP2012 – What’s New?
Why
is it being
done?
 New selection
methods
are being developed for FP2013
because. . .
 There are concerns about whether the ‘white space’ questions
can be sustained in the long term as model answers are being
developed and sold on the internet
 It is not always clear how academic quartiles are calculated. A
clear, consistent way of calculating academic scores will be
used
 During FP2012 recruitment the new selection methods
will be trialled in parallel with the current system
 UK medical schools will each have a lead and an
administrator responsible for this Parallel Recruitment
Exercise (PRE)
FP 2012 – What’s new? (cont.)
PRE – Situational Judgement Test (SJT)
 Applicants are expected to complete the FPAS application
form PLUS a one hour invigilated SJT
 SJTs will:
 take place at UK medical schools on either 11 Nov, 28 Nov, 9
Dec or 9 Jan. Schools will provide details of date, time and
venue
 give you the opportunity to practice SJT questions, which are
being used for selection in an increasing number of specialties
 NOT have any bearing on your FPAS score, nor on your
allocation to foundation school or programme
FP 2012 – What’s new? (cont.)
PRE – Situational Judgement Test (SJT)
 You will be provided with your score in relation to all other
students who have taken the test
 The UKFPO will provide information to non-UK applicants
regarding where they can attend an SJT
FP 2012 – What’s new? (cont.)
PRE – Educational Performance Measure (EPM)
 Medical schools will be producing an EPM score for each
student as part of the PRE
 The UKFPO will provide the EPM score for non-UK applicants
 The EPM score will:
 be calculated by your medical school using the methods they are
planning to use for FP2013
 be used confidentially for the purposes of analysis
 NOT have any bearing on your FPAS application score, nor will the
information be used to determine your allocation to foundation school
or match to programme
FP 2013 – Evolution not revolution
1. Educational
Academic quartiles
Performance
and educational
Measure (EPM)
achievements (Question 1)
Situational Judgement
2. Application
questions Test (SJT)
IMPORTANT!
The outcomes of the Parallel Recruitment Exercise will
help determine whether the new selection methods will
be used for FP 2013 and beyond, so it is important to
participate
Want more information?
Go to
www.isfp.org.uk
for more information on SJTs, EPMs and the
Parallel Recruitment Exercise