Outlook 2003 - Oklahoma State University–Stillwater
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Transcript Outlook 2003 - Oklahoma State University–Stillwater
Welcome to our very first Cooperative
Conversations!
Please open your Outlook program and minimize it,
there will be an opportunity for you to try things
during the training
If you have a question and don’t have a microphone,
please use the text chat or call and we’ll pose your
question for you. Remember, if you have a question,
someone else may have that question too, so ask it
and we’ll all learn something!
Jane Fenton 405-744-7847
Dwayne Hunter 405-744-5536
Scott Wilson 405-744-4414
Kevin McAbee 405-744-9635
We will be asking for volunteers during today’s
presentation – don’t be shy!
Let’s learn and have fun!
Outlook 2003
A Closer Look at Outlook:
The Basics and Beyond
A Closer Look at Outlook 2003
Connecting
Exchange, VPN, and IMAP
The Navigation Pane
E-mail
Calendars
Contacts and the Address Book
Tasks and Notes
Junk Mail
Connecting With Outlook 2003
How to get connected
Remember Password doesn’t work
How to see if you are
connected
Error Messages and what they mean
Outlook is unable to connect
to EXE2.ad.okstate.edu.
This is a temporary situation and will happen
occasionally, this is related to the server in
Stillwater and is usually very brief.
Connecting With Outlook 2003
Connection
Status
Possible Reasons & Remedies
Connected! This means you are able to send and
receive e-mail. Exchange is an “always on” type of email so it is constantly checking for new mail.
Usually a bad password – Exit Outlook, wait 3 minutes
and try to login again.
Could be a bad password – Exit Outlook, wait 3
minutes and try to login again.
Could be that the server has become disconnected –
Click File – Connect to mail.okstate.edu.
Server was disconnected and Outlook has been set to
“Work Offline” setting. Click File – Work Offline to
remove check. You should be prompted to enter your
password.
Exchange, VPN and IMAP
Exchange – advanced features
Deleted Items folder, recoverable once
Junk Mail filters work better
OSU address book (Global Address List)
Calendar/Contacts available online
Calendar sharing
VPN – was once required, no longer
IMAP – was how we connected to DASNR,
requires “purge deleted messages”
Separate Inbox +mail.okstate.edu
The Look of Outlook
Reading Pane
(right, bottom, off)
Show in Groups
Groups items based on sort
Favorite folders list
Add To or Remove From with Right Click
Buttons in Navigation Pane
(adding, removing, resizing)
E-mail and Contacts
Your Contacts folders can be address books
If they don’t show up go to Contacts tab and
right click the Contacts, choose Properties and
in Outlook Address Book put Check in box
Addressing
To: (click here to get address book and to use
cc: and bcc:)
OSU Address book (Global Address List)
Check Names (Checks default address book
first)
Contacts and the Address Book
Setting the default Address Book
Open the Address Book
Tools/Options
Move Your Contacts to the
top of the list with the arrow
Adding contacts
New – go to contacts, click new
From e-mails – right click address “add to outlook
contacts”
Adding Distribution Lists
Go to contacts, click arrow beside card, new
distribution list
E-mail
Creating folders for e-mail organization
Right click
Creating Message Rules
Tools/Rules and Alerts
Right click “Create Rule…”
Using Color Coding
Tools/Organize
Using Colors
Junk Mail
Spamblocke
r Junk Mail
Filter
E-mail
Program Junk
Mail Filter
Different than SpamBlocker
Junk Mail options in Outlook
Actions/Junk E-mail/Junk E-mail Options
By default set to “low”
Recommended set to “high”
Also access Options by right clicking a message,
choosing Junk e-mail / Junk E-mail Options
The Junk Mail folder in Outlook
Empty folder by Right Clicking and choosing “Empty
Junk E-mail Folder”
Calendars
Creating Appointments
Creating Meeting Requests
E-mails recipients the details of the meeting
With Exchange recipients can add this directly
to their calendar
Recurrences
Can be set to very specific recurring
schedules (quarterly)
Multiple Calendars
Create a secondary calendar with right click
Share your calendar
Only your main calendar can be shared
Designate permissions for each user
User must open your calendar
View someone else’s calendar
View another calendar with checkboxes
Copy appointments to/from calendars
Use Ctrl to copy – very important if you have
full rights to someone else’s calendar!
Tasks and Notes
What are they used for?
Notes are like post its
Tasks are “to do lists” you can make multiple
to do lists for different projects
Create subfolders for tasks
Printable as a list
Printable as a “memo”
Resources
Technology Support Services Website
http://dasnr.okstate.edu/support/training.htm
Junk Mail: What can I do about it?
Outlook Reference Manual
Outlook Quick Reference Card
Microsoft Website
http://office.microsoft.com/enus/assistance/HA011161381033.aspx
SpamBlocker at OSU
http://www.dasnr.okstate.edu/support/faq.htm
https://spamblocker.okstate.edu:10010/enduser/login.cgi