Transcript Slide 1

ICJ
Commissioner/Designee
Training
Updated January 2014
Purpose
In this training, you will learn
― The responsibilities of a Commissioner/Designee
― How a Commissioner/Designee helps facilitate the
Interstate Compact for Juveniles within their state
― What the Commissioner/Designee’s role in the
Commission is
― How the Commission is Structured
― What the National Office can do for you
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Commission Structure
National Structure
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National Commission Duties
• Promulgate rules and operating procedures
• Equitably distribute costs, benefits and obligations of
the Compact among the member states
• Monitor compliance and initiate interventions to
address and correct noncompliance
• Facilitate dispute resolution
• Coordinate training and education
• Collect and disseminate information concerning the
activities of the Compact
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State Council Structure
Executive
Representative
Legislative
Representative
State Council
Judicial
Representative
Victim’s Group
Compact
Administrator /
Deputy Compact
Administrator
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Purpose of a State Council
• The state council’s responsibilities may include:
– Oversight and advocacy
– Develop policy concerning operations and
procedures of the compact
• The structure of the State Council is designed to:
– Provide a mechanism for empowerment of the
Compact process
– Assist in developing Compact policy
– Determine qualifications for Council membership
– Appoint a designee in a Commissioner’s absence
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Ex Officio Members
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American Probation and Parole Association (APPA)
Council of Juvenile Correctional Administrators (CJCA)
Conference of Chief Justices (CCJ)
Conference of State Court Administrators (COSCA)
International Association of Chiefs of Police (IACP)
Interstate Commission for Adult Offender Supervision (ICAOS)
Interstate Compact on the Placement of Children (AAICPC)
Justice Solutions (Victims Advocate)
National Association of Attorneys General (NAAG)
National Children's Advocacy Center (NCAC)
National Conference of State Legislatures (NCSL)
National Council of Juvenile and Family Court Judges (NCJFCJ)
National Governors Association (NGA)
National Partnership for Juvenile Services (NPJS)
National Runaway Safeline (NRS)
• National Sheriffs' Association (NSA)
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Executive Committee
• Serves as:
– Oversight committee for Compact operations
• Without power to amend rules or the Compact
– Board of Trustees to the National Office
• Areas of responsibility include:
– Financial management, compliance
enforcement, staff appointments and retention,
physical infrastructure, strategic planning and
scheduling Commission meetings
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Officers
• Chairperson
– Call and presides at Commission and Executive meetings
– Makes appointments to all Committees
– Acts on Commission’s behalf
• Vice Chairperson
– In absence of Chairperson, performs their duties
• Treasurer
– Custodian of funds and monitors administration of fiscal
policies and procedures with the Executive Director
• Immediate Past-Chairperson
– Provides continuity and leadership
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Regional Representatives
• Elected bi-annually by a majority vote of each region
• Responsible for assisting new Commissioners/Designees
in their region
• Serve as nominating committee for election of Officers
• Chair Region Meetings
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ICJ Regions
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Commissioner/Deputy
Compact Administrator
Role & Relationship
Commission Roles
• Commissioner:
– Appointed by the appropriate authority (Governor or State
Council)
– Acts on behalf of and represents the state on the Commission
• Designee:
– Acts on behalf of the Commissioner
• Deputy Compact Administrator
– Responsible for the administration and management of ICJ
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Commissioner/Designee Ensures…
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Compact mission and purposes are promoted
Appointment is compliant with Statute
State Council is functioning
Dues are paid
Compact Office has adequate resources
Develop and maintain working relationships with:
– National Office
– Judiciary
– State Council Members
– Other Commissioners
– Compact Office & DCA
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Commissioner/Designee Ensures…
• Participating in all Commission meetings
• Participating and providing training on the
management of ICJ
• Coordinate the implementation of Rules
• Informal disputes are handled
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Organizing the Compact Office
• Some things to consider:
– Is there adequate staffing?
– Does the office have the resources it needs to
effectively carry out its duties?
– Are processes in place to ensure compliance?
– Is information being provided in a timely manner?
– Have all compact staff received training?
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Commissioner/DCA Relationship
The relationship between Commissioners and DCA(s)
in each state should be reciprocal. With the
assistance from the DCA(s), Commissioners should be
aware of the following:
• Daily Compact Office operations I
• How JIDS affects field operations, and what can be
done to assist local operations
• What type of support the DCA needs to address
problems with field offices
• How the Commissioner can assist the DCA if the
Compact Office is not recognized as the Compact
authority
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ICJ Committees
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Standing Committees
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Compliance
Finance
Information Technology
Rules
Training, Education & Public Relations
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Compliance Committee
• Monitor State’s Compliance
• Develop Enforcement Procedures
• Draft & propose policy
• Initiate interventions to address and correct non-compliance
• Recommend penalties for defaulting states
– Fines
– Remedial training and technical assistance
– Suspension and termination of membership in the Compact
• Handle Formal and Informal Disputes
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Finance Committee
• The ICJ Treasurer acts as custodian of all Commission
funds
• The Finance Committee monitors the budget and
administration of all fiscal policies
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ICJ Budget
• Fiscal year is July 1- June 30
• The Finance Committee recommends for approval
the budget presented by the Executive Director
• The Finance Chair presents the budget to the
Commission at the annual business meeting
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Finance Reports
• The Executive Director submits monthly financial
reports to the Finance and Executive Committees
• The Commission is audited each year
• The Council of State Government performs all
accounting functions for the Commission
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Dues Formula (Rule 2-101) & Policy
State Population
US Population
Juveniles transferred
In & Out of state
Total US Juveniles
Transferred
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Information Technology Committee
• Regulates JIDS
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Implementation
Enhancement Requests
System management
User Agreement/Privacy Policy
• ICJ Website
– www.juvenilecompact.org
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Rules Committee
• Receive referred proposals from :
– Majority vote of Commissioners at an Annual Meeting
– Regions
– Standing Committee
• Provide a draft to all Commission members for
review and comment (Posted on the ICJ website)
• Prepare a final draft, based on comments
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Adoption of Rules
• Submit to Commission for consideration “not
later than the next annual meeting falling in an
odd-numbered year”
• Publish text and notice of public hearing, not
later than 30 days prior to scheduled vote
• Commission takes final action on the proposal
by a majority vote of yes/no
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Training, Education & Public Relations Committee
• Develops and offers training for:
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Rules
JIDS
Commission meetings
Special requests
• These trainings are available to:
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Probation & Parole Officers/Compact Staff
Commissioners
Ex officio members
State Council members and Judiciary
Other interested parties
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Requesting Training
• Commissioner/Designee contacts National
Office: per the Technical & Training Assistance
Policy
• National Office consults with Training Chair and
then schedules and coordinates the training
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Best Practice & Training Bulletins
• Purpose is to identify techniques, processes,
methods and activities which result in optimum
outcomes for Compact activities.
• Current Best Practices and Training Bulletins are
posted on ICJ website
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Ad Hoc Committees &Workgroups
• Formed for a one time purpose
• Provide stop gap or temporary measures to
solve problems
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National Office
Role of National Office
• Secretary/Clearinghouse to the Commission
– Documents
– Meeting Minutes
– Commission Business
• Resource Center
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Training Assistance
Publications
Website maintenance
Directory of State Compact Offices
Legal Assistance/Opinions
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Services Provided
First priority is to serve the Commission
– Assist Commission, Committees & Regions in
carrying out respective missions/goals
– Provide logistical support
• Teleconference/Web conferences
• On-site Meetings/Trainings
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Other Duties
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Statistics
Rule interpretations
Dispute resolution
Track information regarding rule infractions
Assist in policy development
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Training Assistance
• The National Office ensures materials and
resources are up-to-date:
– Presentations
– Manuals
– Supplemental Materials
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Rules & JIDS Training
Commissioner Handbook & Training
Legal Training & Bench Book
State Council Training
Ex Officio Orientation
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Technical Assistance
• Manage JIDS
• Use other technologies for:
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Surveys
Sex Offender and Airline Matrix
Reports
JIDS Help Desk
Discussion and comment Forums
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ICJ Website
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Main communication and resource center
Updated daily
Directory of State Compact Offices
Historical Information
Event Information
Airline and Sex Offender Matrix
Resources
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Administrative Policies
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Compliance Enforcement Investigating Allegations
Compliance Enforcement Investigation Process
Guidelines for Compliance
Alcohol Consumption
Emergency Guidelines
Travel Reimbursement
Training and Technical Assistance
Dues Enforcement
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Administrative Policies
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Training Report Form
Training Requirement
JIDS Privacy Policy
Accessing Legal Counsel
State Council Enforcement
Media Requests
Posthumous Resolution
Records Retention
Disposal of Assets
Committee Guidelines
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Contact Information
National Office
Interstate Commission for Juveniles
836 Euclid Avenue
Suite 322
Lexington, KY 40502
(859) 721-1062
www.juvenilecompact.org
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