Transcript Hints for Freshmen

Hints for Freshmen 2012
Administrational Guide for Medical Students at the
UPMS
The Registrar’s Office (RO)
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Informing students about duties
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Certifications
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Intstructs students when dealing with
official requests
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Instruction regarding official requests
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Exam period
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Summer and 6th year practices
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Counseling in study related questions
www.aok.pte.hu → english → Students → Registrar’s Office
www.aok.pte.hu
Studies – Technical background
Technical Background
ETR
https://www.tr.pte.hu
(native and web-based platforms)
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setting student status,
booking courses, booking exam dates,
checking status, payments, grades
contacting fellow students and teachers
CooSpace (Modulo)
username for ETR = university ID
lost password → ask RO for a new one
https://coospace.tr.pte.hu/
(„Cooperation in virtual space” web-based community site with scenes)
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Contacting teachers, fellow students, even consultation
Sharing educational materials (up- and downloading lecture materials, home works, mid-term test results, exam
sheets, etc.)
Faculty website
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http://aok.pte.hu
Downloadable publications (timetable, program booklet, forms, schedule, etc.)
Contact details for departments/clinics and for teachers
ETR
COOSPACE
MATRICULATION
• Between 20 August, 8 am and 1 September
• Username and password is the same as to ETR
• Collective enrolment August 30th
• Through Modulo
• Guide to matriculation on the first page
• Check your personal data!
• If you have a problem → e-mail to Korinna (print screen)
MATRICULATION
MATRICULATION
Course registration
• Obligatory courses between 27 August and 1 September
• Elective/optional courses between 27 August and 7 September
• Demo on the main page of ETR
• Courses based on each other → see prerequisites
• Obligatory and elective/optional courses, criterion requirements
• Don’t forget to close your registration
• If you have any problem → e-mail with a print screen to Korinna
Enrollment in the later semesters
Later semesters: enrolling (decision on continuing / suspending studies): in ETR
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Active semester: book subjects, attend classes, take exams, get grades and credit points
– pay tuition fee
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Passive semester: no classes, no exams, no grades, status suspended – no tuition fee
Studies – A general overview
Credit System
- „credit points’” for each educational component/subject
RULES
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1 credit = 14 class hours (generally…)
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Collect at least the minimum number of credits to get the degree (360 points)
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20/40 rule: Complete 20 (15 obligatory) in the first 2 semester and 40 (20 obligatory) in the first 4
semester
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3 chances to complete the subject (3 bookings), but once completed, cannot book again (retake only on
failure)
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Get 30 ± 3 credits in each semesters
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No years (first year, etc.). The total number of credit points shows your progression
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Prerequisites: subjects are built on each other (max. 3 prerequisite subjects for each)
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Recommended curriculum: contains the obligatory components and criterion requirements for each
semester
Types of courses
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Obligatory subjects: a course-unit the completion of which is required from each
and every student of the programme (80% of the total number of credits))
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Elective and Optional subjects: (15% + 5%)
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Criterion requirement: a requirement to be fulfilled obligatorily to which no
credit is allocated. (summer practices, physical education, language requirement)
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Exam courses:
– when granted the end of semester signature
– can’t attend classes, only exam
– pre-scheduled exam (only in fall semester): first three days of the registration
period; if it”s successfull student can take up corses, based on that course
Recommended curriculum
• Recommended curriculum: what obligatory subjects and
criterion requirements you have to do?
• Only obligatory subjects!
• http://aok.pte.hu → English → Students → Registrar’s Office
→ Booklets and Curricula → „Recommended curriculum
2012” under your major + „course descriptions”
• Available after 20 August
Recommended curriculum
Meaning of the columns in the curriculum
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Subject title:
e.g. Medical Chemistry 1
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Course director:
a teacher in charge
+ a department or clinic
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Prerequisite subjects:
normal
„taking up” (parallel)
max. 3 prerequisites, for obligatory only obligatory prerequisite
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Type of classes:
lecture, practice, seminar (per week)
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„Exam” type:
exam, final exam, mid-semester grade (the grade will be
determined based on the performance of the student during the semester) , signature (criterion
requirements)
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Credit points
allocated for the subject
Meaning of the codes
Subject code: e.g. OAAOK1
1st character:
2nd character:
3rd character:
O = medical school
A = general medicine
A = obligatory subject in Basic Module,
P = obligatory subject in Preclinical Module,
K = obligatory subject in Clinical Module,
S = obligatory subject in Rotation Year
R = criterion requirement
E = elective subject
F = optional subject
4-5-6th character = short ID of the subject itself. If it contains a number at the end:
multi-semester subject – which part
In the example: O = UPMS, A = General Medicine, A = obligatory in Basic Module, OK1 = Medical
Chemistry 1
Types of completion
3 ways of completing a course:
1. semester exam/final exam: oral or written
2. mid-semester grade: the grade will be determined based on
the performance of the student during the semester. There
will be no exam in this subject in the examination period.
3. signature: criterion requirements
Course description
Course descriptions
• In the welcome pack
• On the website of RO: http://aok.pte.hu → English → Administration →
Registrar’s Office → Booklets and Curricula
• General description,
• semester of announcement,
• headcount limitations,
• number of hours in class,
• conditions for acceptance,
• making up for missed classes,
• lecture/practice/seminar topics,
• reading materials, exam questions, website, teachers
Studies – The school year
The School Year
School year (2012-2013)
10 months: September – July
Exact dates always on the website of the
RO (Announcements)
Fall Semester
14 weeks: September – January
Spring Semester
14 weeks: February – July
1. Registration period: 2 weeks
enrolling/matriculation,
booking courses
1. Registration period: last week of previous
exam period
enrolling, booking courses
2. Instruction period: 14 weeks
classes, mid-term attendance, papers…
2. Instruction period: 14 weeks
1 week extra: Easter holiday
classes, mid-term attendance, papers…
3. Exam period: 7 weeks
exams, exams, exams
3. Exam period: 7 weeks
exams, exams, exams
Timetable
Timetable
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1. Capital letter  lectures
2. Small letter  practices and seminars
* odd week
**even week
Contains only the obligatory subjects
Hungarian language (final exam at the end of the second
year)
Groups set by the RO, appr. 25 people
attending practices and seminars in groups
for changing group the departments’ permission is needed
Group leader / year representative
Studies - exam period
Completing a course
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End of semester signature (testifying attendance in course) only electronic signature in ETR; if denied,
you cannot take exam!
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Absent
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from less than 15% of the classes of the course-unit cannot be condemned for absence (unless the
course director informed the students about stricter expectations in the course description or in
writing at the beginning of the semester)
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between 15 and 25%, course director shall decide on accepting the semester
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reaches 25% (for any reason, with or without a certified excuse) you cannot be granted entry to
examination.
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The course director can refuse to sign a grade book for other reasons announced at the
beginning of the semester – e.g. missing a mid-term task or assignment – and can allow the student to
make up for it until the end of the second week of the examination period. - See conditions/expectations
for acceptance of the semester.
Before exam period
1.
Exam dates to be determined – agreement between
students and departments
2.
Exam places (spots): 2 x number of students at course
3.
Revealed in ETR 4 weeks before exam period
4.
Booking starts 2 weeks before exam period
EXAM PERIOD: Booking exams
Only for courses (subjects) ending with exam or final exam.
(Courses ending with mid-semester grade or signature – don’t have to sign up for anywhere, result is
entered automatically) – no retake chance!
In ETR only!
• 1 exam date in one course at one go
• When failed: sign up for retake if result is in ETR
• sign up: 1 WORKday before exam until 9.00 a.m.
• sign off: 2 WORKdays before exam until 9.00 a.m.
• Booking = your name appears on an „exam sheet”
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Absence
You booked an exam spot and you do not
appear at exam
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Lose exam chance (A/B/C)
Result = did not attend (or absence)
Unjustified: fee to be paid
Certified absence: on medical reason, take medical
certification to department – then do not lose exam
chance
Retakes / bettering exams
EXAMS ONLY!! No retake or bettering chances in mid-semester
grades.
First chance = A chance
First retake chance = B chance – free
Second retake chance = C chance – fee
Pay fee before exam, and show receipt to examiner! After exam period all receipts should be
submitted with the gradebook to RO.
Bettering exam (you are not satisfied with the passing grade you
got) can be B or C chance. At the RO. You can get worse grade
(or fail) even…
Dean’s chance
Law of equity (Code of Studies and Examinations – Article 14)
Can be used for having a 4th exam chance – special permission granted by the
Dean
Can be used for only once during your studies!!
Fill in a form at RO and RO enters your name to exam sheet.
Deadlines are the same as for booking other exam dates!
Dismissing or Terminating studies
Dismissal
- couldn’t pass subject even booking it for the third
time
- did not set semester active or passive for 2
semesters in ETR
- 20 (15 obligatory) / 40 (20 obligatory) credits
Terminating (exmatriculation)
- on request (write request)
- transfer away
Financials
Tuition fee 1
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To be paid for active semesters. (Active but no courses → 30%)
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Pay by bank transfer (additional costs)
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E-mail notification about payment details appr. 2-3 weeks before
semester start
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Deadline for payment: 10 September, 2012
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Proof to be submitted to the RO until 7 September, 2012
Tuition fee 2
Delayed payment
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For those, who pay their fee from loan and it’s not received until
the enrolment.
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Request forms: http://aok.pte.hu → English → Administration →
Registrar’s Office → Downloads and Forms
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Submitting to the RO until7 September 2012
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Delayed payment until 31 October in fall semester, until 31 March
in spring semester .
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Tution fee contract later.
Reductions
Reduction can be granted from the basic amount in the
fall semester – by application!
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Reduction based on social needs: in special circumstances
After two completed semesters:
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Reduction based on number of credits
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Reduction based on academic achievement (from next year)
Service fees and penalties
Paid at cashiers in HUF, cash
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missing deadlines (pay tuition fee, submit proof about payment)
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C chances (exam or final exam)
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unjustified exam absences
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valid residence permit – show after the 13th week of instruction
•QUESTIONS?
•Thanks for your
attention.