Transcript Document

King of Grace
Church
and
School
Each of you should use whatever gift you have received to serve others,
as faithful stewards of God’s grace in its various forms 1 Peter 4:10
King of Grace - Opportunities for Service
A Description of Boards, Committees, and Council Roles
2014/15
Nomination Committee Timeline
Updated 07/22/14
Annual Events and Timeline
January
•
Reach out to each respective Board Director and Committee Chair to request that they ask current members of
their intent to continue service into the upcoming year during their February meeting (send Nomination Grid)
February
•
•
Document Director and Chair feedback
Set up a meeting for early March with Pastors, Principal, and Nominating members to review the Nomination Grid
openings and potential candidates
March
•
•
•
Host the Nominating Kick-off meeting
Announce Nomination Process in the Church bulletin and in Services
Perform member outreach to fill open roles
April
•
•
Perform member outreach to fill open roles
Introduce Initial Nomination Grid in Voters Meeting
May
•
Present Final Nomination Grid in Voters Meeting
President (2015)
Updated 07/22/14
Past Year Initiatives
Position Description
The President shall:
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Preside at Voters Assembly and Church Council
meetings.
To the best of his ability, enforce the Constitution and
By-Laws of the Congregation and carry out the
expressed will of the Congregation as embodied in the
resolutions of the Voters Assembly.
Have responsible to him all Officers of the
Congregation.
Have responsible to him all Boards, Committees,
Societies, etc., in the Congregation. He, or his
representative, shall be welcome at any and all
meetings of these organizations.
Endeavor to coordinate the functions, plans and
activities of the Congregation in all its parts for the total
furtherance of Christ's kingdom.
In the absence of the Treasurer, have authority to sign
all checks for disbursement of monies.
Sign official documents of the congregation. The
President may designate the Vice-President to sign in
his absence.
3.
4.
Coordinated Long Range Plan Updates for all
Boards and Committees
Helped create the 100 year anniversary
planning committee
Helping coordinate urgently needed technology
enhancements and working to create an official
King of Grace Technology Committee
Provided support to the 2014-15 budgeting
process
Current Member(s)
• Tim Bechtold
Vice President (2016)
Updated 02/24/14
Past Year Initiatives
Position Description
The Vice-President shall:
1.
1.
2.
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3.
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5.
6.
As the President's representative, have responsible to
him all Boards, Committees, Societies, etc., in the
Congregation, and be welcome at any and all meetings
of these organizations.
In the absence of the President, assume the President’s
duties and act as President.
Be a member of the Nominating Committee and serve
as its chairman.
Be responsible for updating the Church By-Laws and
Handbook and recommend any corrections or changes
to the Voters Assembly for action.
Oversee any ad hoc committees formed by the Church
Council.
Be available for whatever duties are assigned to him by
the President.
Coordinated and participated in the Nomination
Process for King of Grace
Formalized a Nomination Process and King of
Grace Service Opportunity document
Current Member(s)
• Open
Secretary (2015)
Updated 07/22/14
Past Year Initiatives
Position Description
The Secretary shall:
1. Keep accurate minutes of Voters Assembly and Church Council meetings
and maintain a register of all members attending those meetings for the
permanent record of the Congregation. He shall provide these records to
the Administration Committee for permanent storage.
2. Be responsible for making sure all Board and Committee minutes are
submitted in a timely manner and appropriately distributed and recorded
according to procedures and policies as determined by the Church Council.
3. Be in possession of a current copy of the Constitution, By-Laws and
Handbook, and make them readily available to all members of the
Congregation. He shall deliver copies of these documents to all Officers,
Board Directors and Committee Chairs upon entering their offices.
4. Maintain an accurate, updated roster of Voting Members. The Secretary
shall present a list of candidates eligible to be elected to the Voters
Assembly at all regular quarterly meetings. The Secretary shall also report
on those who by action of the Board of Elders (By-Law I, Section D) have
been removed from the roster of Voting Members.
5. Be responsible for sending written notice to all persons elected, advising
them of the position to which they have been elected and the date of
induction into office.
6. Send written notice of meetings as provided in the Constitution and ByLaws
7. Act as parliamentarian at all Voters Assembly, Church Council and specially
called meetings of the Congregation.
8. Perform other duties or responsibilities as assigned by the Voters Assembly
or the Church Council which are normally the responsibility of a Secretary.
1.
Recorded minutes for all Council
and Voters Meetings
Current Member(s)
• Randy Voelker
Treasurer (2016)
Updated 07/22/14
Past Year Initiatives
Position Description
The Treasurer shall:
1. Be a member of the Administration Committee.
2. Keep an accurate record of congregational receipts and disbursements, budgeted and
actual expenditures, in accordance with proper accounting procedures.
3. Present a written annual financial summary to the Voters Assembly that includes a listing
of sub-accounts for liabilities, a written quarterly financial report to the Voters Assembly
and a written monthly report to the members of the Church Council.
4. Submit permanent financial records for annual audit.
5. Monthly remit offerings to Synod and other church agencies and make prompt payment of
salaries and bills as authorized by the Congregation or the Boards.
6. Coordinate the flow of monies from the treasury to the various Boards in such a way that
an adequate balance is retained for the payment of all salaries and regularly recurring
expenses.
7. Remit to the professional workers of the Congregation payment for documented expenses
for workshops, conferences, conventions, etc., as approved by the Board under whose
jurisdiction they function.
8. Receive from the Financial Secretary a report of all monies received through worship
services, special offerings or any other sources, and duly record same.
9. Sign all checks for payment of all bills, salaries or any other financial commitments of the
Congregation of any sort.
10. Make available to all Boards a record of their expenditures and budget allotments.
11. Take authority for furnishing salaried workers of the Congregation a breakdown of the
worker's total compensation into salary and fringe benefits as the worker requests and the
law permits.
12. File necessary financial reports for Social Security, assessments, insurance and the like.
13. Provide policies, direction and training to the Assistant Treasurer and be responsible for
his decisions and actions in all financial matters.
14. Furnish the Congregation a surety bond, as required by action of the Voters Assembly,
and paid for by the Congregation, provided it is not already covered by existing insurance.
1.
Maintained, distributed, and
socialized King of Grace budget
records for Council and Voters
Meetings
Current Member(s)
• Mark Honerbrink
Assistant Treasurer (2015)
Updated 07/22/14
Past Year Initiatives
Position Description
The Assistant Treasurer shall:
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Represent the Treasurer at Church Council and Voters
Assembly Meetings in the Treasurer’s absence.
In the event of a vacancy, assume the duties of the
Treasurer and become Treasurer for the remainder of
the term.
Serve as a member of the School Board with duties to
include: submitting monthly financial reports, gathering
delinquent tuition payments and guiding the School
Board in the preparation of its proposed annual budget.
Be available for whatever duties are assigned to him by
the Treasurer.
Furnish the Congregation a surety bond, as required by
action of the Voters Assembly, and paid for by the
Congregation, provided it is not already covered by
existing insurance.
1.
Supported the King of Grace Treasurer and
financial activities
Current Member(s)
• Andrew Reckard
Financial Secretary (2015)
Updated 07/22/14
Past Year Initiatives
Position Description
The Financial Secretary shall:
1.
2.
3.
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6.
1.
Assisted in the maintenance of financial record
keeping for King of Grace
Be elected by the Voters Assembly.
Be a member of the Administration Committee.
Keep an accurate record of the amount and type of
individual contributions.
Issue a statements to each Communicant Member.
Be responsible for depositing all monies in a bank.
Submit records for annual audit as directed by the
Church Council.
Current Member(s)
• Jack Hinnenthal
Synod Delegates
Updated 07/22/14
Past Year Initiatives
Position Description
The Synodical Convention Delegates shall:
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3.
At such time as the Congregation is a member of a
Synod, it shall be the Congregation's responsibility to be
duly represented at the Synod convention by the
Pastor(s) and such delegates as are authorized by the
Synod.
Delegates shall be chosen for their ability to properly
represent the Congregation on the committees and on
the floor of the convention in all matters that may be
before the delegates.
The delegates shall be elected at the regular Voters
Assembly election meeting. A number of alternates
equal to the number of authorized delegates shall also
be elected.
1.
Attended the ELS Synod Convention on behalf
of King of Grace Congregation
Current Member(s)
• Norm Werner
• Jim Minor
• Chan Handberg Sr. - Alternate
Boards
Updated 07/22/14
Board Overview
1. Boards can be established or abolished only by amendment to these By-Laws.
2. Members of Boards shall be elected to their positions by the Voters Assembly. Members of Boards shall be Communicant Members of
this Congregation, with the added provision that members of the Board of Elders be members of the Voters Assembly.
3. The members of the pastoral office and the President shall serve on all Boards in an advisory capacity.
4. Called workers and employees are encouraged to serve on Boards and Committees, with the provision that they cannot serve on the
Board or Committee responsible for their employment, with the exception that the members of the pastoral office and the Principal do
serve on their governing Boards in an advisory capacity.
5. Boards shall submit to the Church Council and Voters Assembly at their October meetings for their endorsement a two-year list of goals
in keeping with their mission. Boards shall consult the King of Grace Handbook when developing their plan. The King of Grace
Handbook:
• Consists of a list of previously adopted goals for each Board and Committee.
• May include information on which goals were formally adopted for a particular fiscal year and the progress made toward
achieving those goals.
• May include any suggestions or recommendations a Board or Committee wishes to include in the Handbook.
• May include Congregational and Board/Committee Long-Range Plans and comments on how annual objectives and plans fit into
individual long-range action items.
• May be revised upon Board or Committee recommendation and approval of the Church Council.
• Can in no way govern or modify the Constitution or By-Laws of King of Grace Lutheran Church.
6. Each Board shall submit a written report of its activities and the activities of its Committees at each regular Voters Assembly and Church
Council meeting. Reports shall include specific recommendations, if any, for Congregational action or approval.
7. Each Board shall submit to the Secretary for appropriate distribution and record keeping its minutes and the minutes of its Committees.
Minutes should be submitted within two weeks of a Board or Committee meeting.
8. Each Board shall initiate and carry out activities and programs within the Congregation in order to perform the functions and duties
assigned to it by the Constitution and By-Laws, or by specific resolution of the Voters Assembly.
9. Each Board is empowered to administer all funds set aside for its work by budget appropriation or by special resolution of the Voters
Assembly, with the provision that the Voters Assembly may, at its discretion, restrict such expenditures to conform with the actual
financial condition of the Congregation at any given time. Each Board is jointly and severally liable for all expenditures not authorized by
the budget or by special resolution of the Voters Assembly.
Committees
Updated 07/22/14
Committee Overview
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Standing Committees of the Congregation shall be Membership, Stewardship, Shepherding, Administration,
Nominating, Auditing, and Technology. Other Committees may be established by the Voters Assembly, Church
Council, or any Board or Standing Committee in order to assist the Congregation in its public ministry.
The Membership, Stewardship and Shepherding Committees shall serve under the auspices of the Board of
Elders. The Administration, Nominating and Auditing Committees shall serve under the auspices of the Church
Council.
Chairs and Members of Standing Committees shall be Communicant Members of the Congregation and shall be
elected by the Voters Assembly. Chairs and Members of other Committees may be appointed.
Terms of office for Chairs and Members of Standing Committees shall be one year.
The members of the pastoral office and President shall serve on all Standing Committees in an advisory capacity
and may serve on other Committees in an advisory capacity as well.
Standing Committees can be established or abolished only by amendment to these By-Laws.
Board of Elders
Updated 07/22/14
Board/Committee Responsibilities
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3.
The Board of Elders shall consist of at least six
members in addition to the Director.
The mission of this Board is to: oversee the overall
welfare of the church workers and the spiritual welfare
of Congregation members, individually and corporately;
and supervise all matters pertaining to Congregational
worship, member spiritual growth and Bible studies.
The Board of Elders shall oversee the Membership,
Stewardship and Shepherding Committees.
Board/Committee Goals
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2.
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5.
Worship Service attendance growth each year
Worship services consistent with our doctrinal
position
Increased membership retention
Effective membership assimilation, nurturing
and assistance
Formally trained stewards, witnesses and lay
leaders
Current Member(s)
• Loren Braun – Board Director (2015)
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Scott Roeber
Butch Broberg
John Anderson
Curt Merchant
Craig Schilling
Gerry Reason
Membership Committee
Updated 07/22/14
Board/Committee Responsibilities
1. The Membership Committee shall consist of at least four
members in addition to the Chair.
2. The mission of this Committee is to: strengthen the
spiritual and social fellowship between Congregation
members.
Board/Committee Goals
1.
2.
Increased member retention
Increased individual involvement in
congregational service, programs, and social
activities
Current Member(s)
• Dan Browning - Chair
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Christina Madson
Janet Blythe
Aline Tyler
Jennifer Merseth
Angie Lange
• Wendy Bosswell
• Bill Vetter
Stewardship Committee
Updated 07/22/14
Board/Committee Responsibilities
1.
2.
The Stewardship Committee shall consist of at least
four members in addition to the Chair.
The mission of this Committee is to: initiate programs
for the development of good stewardship in the
members of the Congregation in regard to time, talents
and treasures; provide for the training and utilization of
members of the Congregation for the work of Christ's
Kingdom; and ensure the financial stability of the
Congregation through a developed program of
dedicated, proportionate, first-fruits giving.
Board/Committee Goals
1.
2.
3.
Effective membership assimilation, nurturing
and assistance
Formally trained stewards, witnesses and lay
leaders
Increased individual involvement in
congregational service, programs and
social activities
Current Member(s)
• Brian James – Chair
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Leah Wandersee
Ann Hengel
Stephanie James
Tim Larson
Shepherding Committee
Updated 07/22/14
Board/Committee Responsibilities
1. The Shepherding Committee shall consist of at least four
members in addition to the Chair.
2. The mission of this Committee is to: inform new members
of the various aspects of church life, foster personal
relationships with new members; and assimilate and
integrate new members into the life of the congregation.
Board/Committee Goals
1.
2.
Effective membership assimilation, nurturing
and assistance
Increased individual involvement in
congregational service, programs and social
activities
Current Member(s)
• Open – Chair
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John Woodington
Kaye Anderson
Nate Veach
John Costello
Cindy Costello
School Board
Updated 07/22/14
Board/Committee Responsibilities
1.
2.
The School Board shall consist of at least six members
in addition to the Director. The Principal shall serve on
the School Board in an advisory capacity.
The mission of this Board is to: oversee the overall
welfare of the school workers; plan, direct, supervise
and administer the total educational program of the
School and Preschool; determine policies; recommend
and/or select personnel for the various programs; and
provide the necessary means and facilities for these
programs.
Board/Committee Goals
1.
2.
3.
Enrollment growth and program improvements
in all Christian education ministries
Engaging youth in Christ-centered fellowship
opportunities
Improve management of all resources and
better use of technology
Current Member(s)
• Bret Torfin – Director (2016)
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Gina Thomforde
Deb Silbernagel
Tom Walz
Linda Johnson
Ron Milke
Theresa Kiihn
Darin Gunderman
Mike Rudolph
Board of Youth
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Board of Youth shall consist of at least six members
in addition to the Director.
2. The mission of this Board is to: involve the young people
of the Congregation in the work of Christ; provide for their
spiritual growth and nurture; and promote genuine
Christian fellowship for the young people of the
Congregation.
3. In keeping with its mission, the Board of Youth shall
oversee the Sunday School and Vacation Bible School in
addition to its other youth programs. The Board, together
with the Pastor, shall appoint a Sunday School
Superintendent who shall be responsible for the Sunday
School teachers and program. The Bible lessons used
shall be reviewed by the Pastor. The Board shall appoint
a VBS director or directors who shall be responsible for
the VBS teachers and program.
1.
2.
3.
4.
5.
Enrollment growth and program improvements in all
Christian education ministries
Engaging Youth in Christ-centered fellowship
opportunities
(Support) Increased individual involvement in
congregational service, programs and social
activities.
(Financial) support for members who wish to attend
Christian colleges, universities or seminaries that are in
doctrinal agreement with King of Grace Lutheran Church
Active fellowship and association with Lutheran
Churches and Synods with whom we are in doctrinal
agreement
Current Member(s)
• Open – Director (2016)
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Susan Nelson
Derek Nelson
Sheila Degner
Ryan McDowell
Collin Bredeson
Becca Reason
Andrew Shoop
Board of Trustees
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Board of Trustees shall consist of at least six
members in addition to the Director.
2. The mission of this Board is to: oversee the proper
inventory, maintenance, and repair of church property;
and recommend areas where improvements may be
required or desired.
1.
2.
A unified budget based on well defined,
prioritized ministries and capital projects
including normal operating expenses
Increased individual involvement in
congregational service, programs and social
activities
Current Member(s)
• Jim Bina – Director (2016)
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David Blythe
Bruce Christensen
Ron Vollrath
Tony McLaughlin
Randy Gauger
Open
Board of Evangelism
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Board of Evangelism shall consist of at least six
members in addition to the Director
2. The mission of this Board is to: bring the Gospel to the
unchurched; encourage, enlist and train all of God's
people in the work of spreading the Gospel; and find
ways to tell others who we are and what we believe.
1.
2.
3.
4.
Improve management of all resources and
better use of technology
Effective internal and external communications
that promotes the ministry of King of Grace
Formally trained stewards, witnesses and lay
leaders
Greater participation in community outreach
and educational activities
Current Member(s)
• Paul Boecher – Director (2015)
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Larry Tyler
Open
Open
Open
Open
Open
Administration Committee
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1.
2.
The Administration Committee shall consist of at least
four members in addition to the Chair. Two of these
members shall be the congregational Treasurer (By-law
V, Section F, 1) and the Financial Secretary (By-Law VII,
Section B, 3b).
The mission of the Administration Committee is to:
supervise the administrative affairs of the Congregation,
including the representation of the congregation in all
legal and financial matters, maintain a knowledge of the
laws governing churches, oversee matters of insurance
and coverage, managing the technology infrastructure
and to prepare and present the budget. This committee
shall review all salaries proposed by Boards for
consistency and equity. The mission of this Committee
is to also oversee the communication of all information
regarding the congregation, its services and other
activities to the members and to others who have an
interest in the affairs of the congregation; and oversee
the means by which such information is communicated.
1.
2.
3.
4.
Improved management of all resources and
better use of technology
Effective internal and external communications
that promotes the ministry of King of Grace
A unified budget based on well-defined,
prioritized ministries and capital projects
including normal operating expenses
Formally trained stewards, witnesses and lay
leaders
Current Member(s)
• Marty Handberg – Chair
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•
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Kirk Guillaume
Jack Hinnenthal
Mark Honerbrink
Larry MacDonald
Auditing Committee
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Auditing Committee shall consist of three members
and a Chair. Members of the body being audited shall
not audit their own work.
2. The duties of this Committee are to audit the records of
the Treasurer and Financial Secretary, and such other
records of Officers, Boards, Committees and
organizations as may be directed by the Church Council.
A report shall be made to the body being audited, the
Church Council and the Voters Assembly, and shall
include recommendations as the Committee deems
proper and beneficial for the welfare of the Congregation.
1.
A unified budget based on well-defined,
prioritized ministries and capital projects
including normal operating expenses
Current Member(s)
• Mark Honerbrink - Chair
• Gerald Hoem
• Position on Hold
• Position on Hold
Endowment Committee
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Endowment Committee shall consist of at least four
members in addition to the Chair. At least one member
shall be a member of the Administration Committee.
2. The mission of this Committee is to: receive and
administer bequests, estates, insurance, designated
memorials and other assets to be perpetual and
perpetuating; and to be accountable to the congregation
as the custodian of the Endowment Fund; and to
enhance the work of the congregation and the work of the
synod of which the congregation is a member by
supporting the work of the congregation and the Synod
both at home and at large.
1.
2.
Improved management of all resources and
better use of technology
Effective internal and external communications
that promotes the ministry of King of Grace
Current Member(s)
• Marty Handberg - Chair
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•
•
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Barb Beltrand
Rick Taylor
Cyndy Taylor
David Stavig
Technology Committee
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1.
2.
The Technology Committee shall consist of at least four
members in addition to the Chair. Members of other
King of Grace Boards and Committees may serve
concurrently on the Technology Committee and at least
one teacher from our Christian Day School should serve
on this committee as an advisory member
The mission of this Committee is to: oversee the proper
review, maintenance and repair of the church and
school technology infrastructure, stay current on new
technology innovations and recommend hardware,
software and other technology application
enhancements as may be required or desired to help
maximize our effectiveness in growing God’s Kingdom
and accomplishing our mission.
1.
2.
Address strategic and tactical issues
surrounding King of Grace’s technology
infrastructure
Effective internal and external communications
that promotes the ministry of King of Grace
Current Member(s)
• Ron Milke - Chair
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•
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Jim Cummings
Eve Knight
Stacy Gomke
Jon Matzke
Jon Marozick
Josh Gregovich
Nominating Committee
Updated 07/22/14
Board/Committee Goals
Board/Committee Responsibilities
1. The Nominating Committee shall consist of the VicePresident, who shall serve as Committee Chair, and four
members, who shall be nominated and elected from the
floor at the May Voters Assembly meeting and serve as
the Nominating Committee for the year following their
election
2. The duties of this Committee are to: inform itself about
the authority, responsibility and duties of each office to be
filled; identify members to serve on the boards and
committees as specified in the By-Laws and determine
the eligibility of each potential nominee to serve in the
position for which they are being nominated; contact all
potential nominees regarding the position to which they
are being nominated and determine if they are willing to
be placed on a ballot for election; and present to the
Voters Assembly at the April and May meetings, a list of
candidates for the various elective offices required by this
Constitution and these By-Laws, and such other
nominations as may be deemed appropriate
1.
2.
Creation of a Service Opportunity Deck
available for the Church Website and for
sharing with new members to show available
areas to serve King of Grace
Create an awareness and desire on behalf of
the congregation to know of, and volunteer for,
service opportunities within the church and
school
Current Member(s)
• Open - Chair
•
•
•
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John Woodington
Open
Open
Open