Transcript Title Goes Here

April 9 2013
VSB Budget
2013/2014
April 9 2013
Strategic Plan - Goals
Vision:
Engaged Learners – Inclusive Schools – Caring Communities
Goals:
•Students are fully engaged in learning
•All students are included and have the opportunity to succeed
•Our communities, families and educational partners are effectively
engaged in supporting student success
•Our school district is efficient, effective and sustainable
2
BUDGET CYCLE
Stakeholder
Consultation
and Revisions
Adoption of
2013/2014
Preliminary
Budget
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VSB REVENUES $486 M
…more than 92% of VSB
revenues come from the
Province...
ISP, Fees, Rentals, and
Other Revenue
$25.96
Prior Year Operating
(5.3%)
Surplus
$9.29
(1.9%)
Ministry of
Education
(MoE)
Grants
$451.02
(92.8%)
4
VSB EXPENDITURES $494 M
…84.2% of expenditure is
for instruction...
…more than 92% is for
salaries & benefits...
5
2013/2014 EST’D SHORTFALL
2013/2014 Estimated Shortfall
Salary increments
Employee benefits increase*
Inflation
Subtotal – costs not funded by Province
Enrolment Change
$(1.91)
(5.40)
(0.62)
(7.93)
(3.71)
Other Factors
2012/2013 projected operating surplus
Prior year one-time revenues & expenses
Prior year ongoing revenues & expenses
Ministry of Education operating grant
PST transition impact
2013/2014 benefit premium holiday
2013/2014 school calendar savings
Network optimization
Adult education enrolment
Other
$9.29
(9.71)
3.73
0.58
(0.69)
0.41
0.50
(0.60)
0.45
(0.23)
Total Projected (Shortfall) – $millions
$(7.91)
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SHORTFALL HISTORY
As of start of budget process for
relevant year, per Fiscal Framework
Forecast
(as of April 2013)
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3 YEAR PROJECTIONS
Operating Budget Three Year Projection
($ millions)
2013/2014
Costs Not Funded by the Province
Salary Increments 1)
Employee Benefits Increase 2)
Inflation 3)
Enrolment Change
$
4)
Other Factors
2012/2013 Projected Operating Surplus Carryforward to 2013/2014
Prior Year One-Time Revenue and Expenses 6)
Prior Year Ongoing Revenue and Expenses 7)
Ministry of Education Operating Grant Changes
PST Transition Impact
5)
$
(1.86) $
(1.48)
(0.67)
(4.01) $
(1.90)
(1.51)
(0.69)
(4.10)
$
(3.71) $
(4.13) $
(3.32)
$
9.29 $
(9.71)
3.73
(9.29)
8)
0.58
0.41
0.50
(0.60)
2013/2014 Benefit Premium Holidays
2013/2014 School Calendar Savings 11)
Network Optimization 12)
13)
(0.55)
Total Projected Surplus / (Shortfall)
Reversal of 2013/2014 One-Time Proposals
Delayed purchasing
Furniture & Equipment replacement
Maintenance & Construction
Local Capital Reserve
Holdback Allocation from MOE
Continuing Education Transition Costs
Closure costs and salvage revenue on portables
(0.41)
(0.50)
0.45
14)
Revised Shortfall
0.09
(0.69)
10)
Other
2015/2016
(1.91) $
(5.40)
(0.62)
(7.93) $
9)
Adult Education Enrolment
2014/2015
(0.23)
$
3.73 $
(10.11) $
(0.55)
$
(7.91) $
(18.25) $
(7.97)
(0.05)
(0.38)
(0.36)
(3.19)
(1.00)
0.23
0.01
(22.98)
(7.97)
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STAFFING
By position type…
…and by employee group…
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BUDGET PROPOSALS
Summary of Budget Proposal Areas
Admin. / Policy
$1.66 M
Facilities
$1.24 M
Revenue
$4.33 M
Educational
$1.62 M
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BUDGET PROPOSALS
Budget Proposal Area: ADMINISTRATION
Wellness and Attendance Support Program
Develop a comprehensive wellness and attendance support program
Media / Library Services
Reconfigure the department for changing technologies and needs
Printing Strategy
Reduce the 90 million copies made annually; cost effective machines
Mileage Reimbursement
Rationalize reimbursement rates and entitlement for mileage
Catering
Review catering revenues and guidelines for the use of catering
$0.50M
$0.12M
$0.07M
$0.30M
$0.03M
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BUDGET PROPOSALS
Budget Proposal Area: ADMINISTRATION
Purchasing
Review Purchase Orders for opportunities to defer expenditures
Cafeterias
Improve efficiency of cafeteria operations: staffing and purchasing
Secondary School Office Support
Reduce 12-month positions to 10-month positions
Fleet Vehicles
Provide VSB owned vehicles in place of paying mileage
Consultants
Review and reduce budgets for consulting services
$0.05M
$0.08M
$0.02M
$0.03M
$0.10M
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BUDGET PROPOSALS
Budget Proposal Area: ADMINISTRATION
Furniture and Equipment Replacement
Implement a one-time reduction of furniture and equipment
replacement and reallocate furniture as needed
$0.38M
Next area…Facilities
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BUDGET PROPOSALS
Budget Proposal Area: FACILITIES
Adult Education Centre Lease
Relocate Adult Ed to reduce $600K lease costs (less current year)
Britannia Community Centre
Revise the funding formula to better reflect actual cost allocations
Closing of Space
Close outbuildings, portables, and under-utilized wings of schools
Facility Maintenance
Implement a short-term reduction of maintenance for the current year
Building Custodians
Reduce service for Education Centre and Workshop
$0.30M
$0.30M
$0.17M
$0.36M
$0.11M
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BUDGET PROPOSALS
Budget Proposal Area: REVENUE & FUNDING
Rental Revenue
Increase VSB’s rental rates -- below average metro SD rates
Local Capital Reserve
Allocate a portion of the LCR – for one-time funding items
Estimated Provincial Holdback Funds
The Province announced that funding remains - in June
International Student Program (ISP)
Accept an additional 125 international students
$0.15M
$2.69M
$1.00M
$0.49M
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BUDGET PROPOSALS
Budget Proposal Area: EDUCATIONAL
Continuing Education
Close all or a portion of Continuing Education per PWC report
Peer to Peer
Restructure Peer to Peer program to teacher mentorship initiatives
Youth & Family Workers
Readjust to match staffing levels to declining enrolment
Enrolling Teachers
Reduce staffing by 8.42 FTE (<1%)
$0.39M
$0.16M
$0.46M
$0.60M
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BUDGET ADDITIONS
All Areas
Early Intervention
Expand to 12 additional schools per the EI Five-Year Plan 2012-2017
Upgrade PLNet services at Schools
Upgrade to accommodate current levels of bandwidth usage
SACY Substance Abuse Prevention
Continue staff positions (joint funded with Vancouver Coastal Health)
Community Engagement Coordinator
Assist in social networking campaign focusing on public education
Total
$0.34M
$0.23M
$0.24M
$0.12M
$0.93 M
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Local Capital Reserve
($ millions)
LCR is VBE’s only
emergency fund.
LCR can be used
for operating or
capital purposes.
Projected Opening Balance*
2012/2013
$
2013/2014
7.76
$ 7.20
Provision for 10/11 Budget Decisions
(0.05)
-
Technology Infrastructure Upgrade
(1.17)
-
SFE (Time & Attendance) Project
(1.15)
-
Renovation of Tupper
(0.20)
-
Property Management Costs
(0.16)
(0.16)
1.16
1.16
Expenses:
Revenue
Proposed withdrawal for 2013/2014
Projected Ending Balance
$ 7.20
(2.69)
Contingency
Reserve Target =
1% of Budget
$ 5.51
approx. $5 M
* Includes $2.69 million transfer from the Operating Fund to Local Capital
Reserve to help offset the funding shortfall for 2013/2014.
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OTHER MINISTRY FUNDING
LEARNING IMPROVEMENT FUND (LIF)
LIF can be used to enhance the learning environment in
classrooms, through additional teachers, special-education
assistants, providing additional teaching time and
supporting professional development.
$5.77 M
(estimated)
EDUCATION PLAN SUPPLEMENT
The Ministry announced a second round of funding for the
Education Plan, which provides funding for supplementing
early learning, and will also be expanded for trades training.
$1.04 M
(estimated)
CommunityLINK (Learning Includes Nutrition & Knowledge)
Funding for vulnerable students, supports a wide variety of
programs such as school meals, KidSafe, Reading Recovery,
SACY substance use...
$10.9 M
(estimated)
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Consultation Dates
VSB Public and Stakeholder Consultations
Education Centre, 5:30 pm
Plenary Education & Student Services/Finance & Legal
(Committee III/V)
Tuesday April 16 2013
Education Centre, 5:30 pm
Plenary Education & Student Services/Finance & Legal
(Committee III/V)
Wednesday April 17 2013
Committee‐of‐the‐Whole
Tuesday April 9 2013
Presentation of the Fiscal Framework & Preliminary Budget Proposals
Stakeholder Consultation on 2013/2014 Preliminary Budget Proposals
Mount Pleasant School, 7:00 pm
Public Input on 2013/2014 Preliminary Budget Proposals
Monday April 22 2013
Education Centre, 5:00 pm
Plenary Education & Student Services/Finance & Legal
(Committee III/V)
Wednesday April 24 2013
Committee‐of‐the‐Whole
Monday April 29 2013
Special Board Meeting
Education Centre, 7:00 pm
Education Centre, 7:00 pm
Public Presentation of Revised 2013/2014 Budget Proposals
Stakeholder & Public Input on the Revised 2013/2014 Budget Proposals
Final Deliberations on the 2013/2014 Preliminary Budget
Can’t make a meeting? Email us at [email protected]
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Thank you