e-Learning Management Program

prepared for:

EventCenter Presenter Training National Association of State Workforce Agencies

April 27, 2020

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In this training you will learn how to…

• Give a

dynamic and interactive

presentation in a virtual environment • Present your content most effectively and

keep attendees engaged

throughout the presentation • Use and incorporate the

features

of this online technology to create your PowerPoint slides • Advance and annotate slides so that you feel

comfortable

with these features and can truly focus on the content of your presentation.

Agenda

• Flow Of Seminar • EventCenter Features • Presenter Tips • Next Steps • Questions?

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Flow Of Seminar

Successful web events are organized and scripted.

• • • • Pre-conference

(30 minutes prior to start time)

General Introduction Presenter Introductions Presentation Segment – Slides & Audio – Poll(s) – Link(s) – Q&A Break(s) • Conclusion & Survey/Evaluation 4

EventCenter Roles

1. Leader Role (One Person) 2. Co-leader Role (Multiple People | Each Presenter) 3. Participants 5 5

Presenter Photo Box

• • Photo box allows you to upload presenter photos to be displayed during the presentation. Optimal size of the photo is 79 x 92. If the photo is not sized correctly, it is framed vertically or horizontally by black lines.

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Attendees Box

• • Can be public or private Presenters can pass “leadership” to the next presenter.

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Links Box

• • • Any Web location or document Can include longer surveys or forms Recommend including a PDF version of presentation slides • Participants can see links #1 - #7 before they have to scroll down 8

Participant’s View Presenter’s View

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Q&A and Chat (Presenter ’s View)

Questions Box in Expanded View Send messages to other leaders or the entire group by typing here.

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Clear chat to remove all records of previous chat messages. View participant or coleader chat and send responses Minimized Questions Box

Q&A and Chat (Participant ’s View)

Leader’s message to everyone

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Participant’s questions appears in box if a leader answers it (if a leader does not respond, the question does not appear in the box) Participant Chat Box View

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Instant Polls (Single Question)

• Keeps attendees engaged • Instant feedback • Results can be hidden or made viewable to everyone • Drives Q&A 11 9

Why Annotate?

• • • • •

Keeps attendees engaged Draws attention to critical points Enables presenter feedback Drives Q&A Requires practice!

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Toolbar

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How to Advance Slides

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How to Pass Slide Control

To pass slide controls to a coleader, click their name in the attendees box and a gray bar will appear. Then, click the “Set As Leader” button and the coleader will become the leader.

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How to Use Thumbnails

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Presenting Tips

• • • • • • • Make seminars fun, dynamic &

interactive

with annotation, Q&A, chats, polls, etc.

Project your voice Be conversational − tell stories, share experiences, use humor Don’t just read the slides aloud − expand points & avoid “dead air” Be careful to not talk at the same time as another speaker Identify yourself before speaking Practice − timing is everything!

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PowerPoint Tips

• • • • • • • Be concise - talking points only Less is more. If you have too much information for one slide break it into multiple slides Overall PowerPoint slide file should be no larger than 10MB Include graphics wherever possible. All images should be imported into PowerPoint as GIFs or JPEGs, no larger than 300 pixels wide Include slide numbers Have “How To” slide for asking questions during Q&A break(s) Explain how any unanswered questions will be handled 18

Presenter Checklist

 Have a hard copy of your notes  Make sure headset works & keep mouthpiece close to your mouth  Speak clearly & with good volume into your headset  Keep room-temperature water handy  Silence all cell phones in your office  Place

Do Not Disturb

sign on door  Press

Mute

when not speaking – every noise comes through!

 If you have call waiting, please disable this feature 19

Next Steps

• • • • • Script will be delivered at least 24 hours before the session First page of script has dial-in phone number and web login instructions Stay on the phone after seminar ends for our post-conference Practice tone of voice (not too fast or slow) & pacing your oral presentation with slides Feel free to call with any questions beforehand 20

Next Calendar Milestones

• • • • Final PowerPoint presentation List of links Seed questions Final run-through 21

Questions or Concerns?

CommPartners Event Team Kelly Snyder ,

CMP, Director of Online Events

Marisa Raso,

Associate Director of Online Events

Heather Mullin,

Event Manager

Amy Leslie,

Event Manager

Carrie Dunn,

Event Manager

Eric Zink,

Event Manager

Amy Schnappinger,

Event Manager

Kendra Matarozza,

Event Manager

Karen Kaufman,

CMP, Event Manager 1-800-274-9390 [email protected]

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