Transcript CSE 441: Systems Analysis & Design

CSE 441: Systems Analysis &
Design
MS Project & Project Management
LAB 5
Yusuf Altunel
MS-Project
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Mid-market leader
Has approx.
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70-80% MS-Project users
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never used automated project tracking
prior
Not a mid/high-end tool for EPM
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50% overall market share
EPM Enterprise Project Mgmt.
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Project Pros
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Easy outlining of tasks
Resource management
Accuracy: baseline vs. actual;
various calculations
Easy charting and graphics
Cost management
Capture historical data
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Project Cons
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Illusion of control
Workgroup features ok, still in-progress
Scaling
No estimation features
Remember:
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Being a MS-Project expert
 does not make you an expert project manager!
No more so than knowing MS-Word makes you a
good writer.
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The MS-Project Process
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Create Project outline
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Add resources
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in Task Sheet
team members or roles
Add costs for resources
Assign resources to tasks
Establish dependencies
Refine and optimize
Create baseline
Track progress
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Project User Interface
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Views
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Default is Gant Chart View
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2 panes
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Task Sheet on left
 a table
Gantt Chart on right
View Bar on far left
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Project User Interface
(Un)Link Buttons
Toolbars
Outline
Buttons
Indicators
Enter Tasks
Here
Timescale
Gantt Chart
View Bar
Task Bars
Task Sheet
Milestone
Split Bar
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Creating a New Project
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File/New
Setup start date
Setup calendar
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Menu:
Project/Project
Information
Often left with
default settings
Hours, holidays
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Give your Project a Name
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Add Tasks using the Tasks Menu
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Adding Tasks
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Outlining
Sub-tasks and summary tasks
Do not enter start/end dates for each
Just start with
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Use Indent/Outdent buttons
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to define summary tasks and subtasks
You can enter specific Start/End dates
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Task Name and Duration for each
but don’t most of the time
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1. Define the Project
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2. Add Tasks
(Gantt Chart)
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3. Schedule Tasks
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Establish Durations
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Know the abbreviations
h/d/w/m
D is default
Can use partial
.5d is a half-day task
Elapsed durations
Estimated durations
Put a ‘?’ after duration
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Milestones
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Zero duration tasks
Insert task ‘normally’
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but put 0 in duration
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Add Resources
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Work Resources
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People
Material Resources
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Things
Can be used to track costs
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Ex: amount of equipment purchased
Not used as often in typical software
project
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Note Predecessors Column
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Link Tasks
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On toolbar: Link & Unlink buttons
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Or via Gantt chart
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Good for many at once
Drag from one task to another
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