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TexFile Overview
Attorneys and Legal Professionals
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Agenda
TexFile Overview
Filing Mechanics
Timeline
2
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Agenda
TexFile Overview
Filing Mechanics
Timeline
3
POWERED BY TYLER TECHNOLOGIES
www.texfile.com | © TexFile 2012
TexFile
• New e-filing manager for
Texas
• Administered by the Office
of Court Administration
• Powered by Tyler
Technologies
4
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E-Filing Today
Dallam
Hartley
Oldham
Clay
Red River
Wilbarger
Hunt
Gaines
Cass
Marion
Harrison
Hood
Gregg
Ellis
Somervell
Earth
Smith
Rusk
Andrews
Navarro
Hill
Panola
Limestone
Leon
Falls
Lampasas
Jeff Davis
Catalysts for Change
Brazos
Burleson
Real
Austin
Fort Bend
Wharton
Chambers
Live Oak
Brazoria
Victoria
Galveston
Matagorda
Bee
Calhoun
Jim Wells
Aransas
San Patricio
Nueces
Starr
Hidalgo
Cameron
Kenedy
Kleberg
Brooks
Duval
Jim Hogg
Jefferson
Harris
Colorado
Goliad
Zapata
Orange
Lavaca
Frio
McMullen
Maverick
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Waller
Fayette
Webb
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Washington
Bastrop
Bexar
Dimmit
Newton
Caldwell
Comal
Guadalupe
Zavala
Jasper
San
Jacinto
Montgomery
Lee
Kendall
Bandera
Tyler
Hardin
Travis
Hays
Kerr
Val Verde
Brewster
2. Supreme Court mandate
Walker
Kimble
La Salle
1. New E-Filing system from
Tyler Technologies
Polk
Williamson
Terrell
Presidio
Madison
Milam
Sutton
Sabine
Robertson
Schleicher
Blanco
Crockett
Pecos
San Augustine
McLennan
Coryell
Mills
San
Saba
Liberty
Ward
Reeves
Shelby
Freestone
Hamilton
Grimes
Culberson
Loving
Hudspeth
El Paso
Camp
Wood
Bell
5
Titus
80% of population, but
less than 10% of total
filing volume
Bowie
Delta
Morris
•
Lamar
10 of 16 appellate courts
Franklin
•
Foard
Fannin
52 of 254 counties
Cooke
•
Montague
In use since 2003
Hardeman
•
Grayson
Collingsworth
Deaf Smith
Wichita
Summary
Willacy
Supreme Court Mandate
December 2012: Supreme Court Mandates Civil E-Filing
through TexFile
http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf
6
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Top 10: 1/1/2014
Dallam
Hartley
Oldham
7
Mandatory Date
Red River
Lamar
Fannin
Cooke
Clay
Montague
Wichita
Wilbarger
Hardeman
Foard
Grayson
Collingsworth
Deaf Smith
Bowie
Titus
Franklin
Hunt
Morris
Delta
Camp
Wood
Gaines
Cass
Marion
Harrison
Hood
Gregg
Ellis
Somervell
Earth
Smith
Rusk
Andrews
Navarro
Hill
Panola
Loving
Limestone
Leon
Falls
Lampasas
Polk
Grimes
Milam
Williamson
Brazos
Burleson
Sutton
Real
Waller
Austin
Fayette
Fort Bend
Wharton
Live Oak
Victoria
Galveston
Matagorda
Bee
Jim Wells
Calhoun
San Patricio
Nueces
Kleberg
Starr
Hidalgo
Cameron
Kenedy
Duval
Jim Hogg
Chambers
Brazoria
Aransas
Brooks
McMullen
La Salle
Jefferson
Harris
Colorado
Goliad
Zapata
Orange
Lavaca
Frio
Webb
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Washington
Bastrop
Bexar
Dimmit
Newton
Caldwell
Comal
Guadalupe
Zavala
Jasper
San
Jacinto
Montgomery
Lee
Kendall
Bandera
Tyler
Hardin
Travis
Hays
Kerr
Val Verde
Brewster
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Walker
Kimble
Terrell
Presidio
Madison
Schleicher
Blanco
Jeff Davis
Sabine
Robertson
Bell
Pecos
San Augustine
McLennan
Coryell
Mills
San
Saba
Liberty
Ward
Reeves
Shelby
Freestone
Hamilton
Maverick
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
1/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
7/1/2014
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
1/1/2015
7/1/2015
7/1/2015
7/1/2015
7/1/2015
7/1/2015
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
1/1/2016
7/1/2016
7/1/2016
7/1/2016
7/1/2016
Crockett
4,092,459
2,368,139
1,809,034
1,714,773
1,024,266
800,647
782,341
774,769
662,614
585,375
422,679
406,220
340,223
313,166
310,235
291,309
278,831
250,304
234,906
209,714
194,851
157,107
150,934
136,872
131,533
121,073
120,877
120,725
110,224
108,472
86,793
78,532
75,643
64,804
51,182
49,625
43,205
42,918
42,750
36,273
35,096
31,861
30,464
28,417
24,554
21,904
20,485
20,097
14,075
7,223
7,210
3,355
Culberson
Population
Hudspeth
County Seat
Houston
Dallas
Fort Worth
San Antonio
Austin
El Paso
McKinney
Edinburg
Denton
Richmond
Georgetown
Brownsville
Corpus Christi
Angleton
Belton
Galveston
Lubbock
Laredo
Waco
Tyler
Bryan
San Marcos
Cleburne
Midland
Seguin
Amarillo
Sherman
Canyon
San Angelo
New Braunfels
Victoria
Athens
Liberty
Sinton
Granbury
Kerrville
Hempstead
Floresville
Burnet
Plainview
Anahuac
Beeville
Linden
Bellville
La Grange
Dumas
Bandera
Cuero
Edna
Falfurrias
Goliad
Rankin
El Paso
County
Harris
Dallas
Tarrant
Bexar
Travis
El Paso
Collin
Hidalgo
Denton
Fort Bend
Williamson
Cameron
Nueces
Brazoria
Bell
Galveston
Lubbock
Webb
McLennan
Smith
Brazos
Hays
Johnson
Midland
Guadalupe
Potter
Grayson
Randall
Tom Green
Comal
Victoria
Henderson
Liberty
San Patricio
Hood
Kerr
Waller
Wilson
Burnet
Hale
Chambers
Bee
Cass
Austin
Fayette
Moore
Bandera
DeWitt
Jackson
Brooks
Goliad
Upton
Willacy
TexFile Overview
Filer Prepares
Documents
8
24X7
Submission to
EFSP of Choice
Filing Prepared
for Clerk
Review
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Clerk Accepts
or Rejects
Stamped
Documents
Passed to CMS
and Filer
EFSP Landscape
Organization
AMCAD
Court File America
EasyServe
eLawServices
File&ServeXpress
FileTime
GreenFiling
iDocket
MyFileRunner
OneLegal
PCPUSA
ProDoc
ServiceDocs
Texas Low Cost eFile
TexFile
Tristar Software
9
New or
Established
New
Established
New
Established
Established
New
New
New
Established
Established
New
Established
New
New
New
New
Summary
• 16 Organizations
• 6 Established
• 9 New
• All existing providers
expected to remain
• Each organization must
apply and undergo
certification
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Agenda
TexFile Overview
Filing Mechanics
Timeline
10
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Example E-Filing Process
1
Prerequisite
Setup
2
Case
Information
3
Parties
4
Filings
E-Service
5
Review
Eviction
• EFSP
Registration
• Payment
Account
Setup
• Location
• Category
• Type
• Attorney
• Payment
Account
11
• Required
Parties
• Contact
Information
• Filing Codes
• Upload
Documents
• Additional
Parties
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• Select
Service
Contacts
• Verify
Location
• Verify Data
Entry
Cost Detail: E-Filing Fees
$3.25
to
$16.50
$10.50
$0.00
to
$2.00
$13.75
to
$29.00
$0.00
$0.00
to
$2.00
$0.00
To
?
Reduced
$0.00
To
?
12
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Cost Comparison
Divorce
$275
10
$13.75 - $29.00
Old
$412.50
To
$565.00
HB2302
Case
Fees
Divorce
$20+$275
-$117.50
10
$0.00 - $16.50
$295.00
To
$460.00
New
13
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http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm
TexFile.com
Summary
• Central portal for
TexFile news and
information
• Links to available
EFSP’s
• Point of entry for
review process
14
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E-Filing Process
15
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Common Rejection Reasons
Unsigned
Document
•
•
16
“/s/ John Smith”
acceptable
Incorrect
Document Type
Incorrect Case
Number
Case no. on filing ≠ case no.
on document
Must retain original copy
if signature is scanned
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•
Searchable PDF
•
8.5 X 11
•
Properly rotated
Additional Processes
With e-filing, business
begins electronically.
Self Represented
Litigants
Intake and
Docketing
Case
Management &
Scheduling
Financial
Management
In-Court
Activity
Attorneys
Paper Files
Mailed Notices &
Calendars
Cash
Payments
Signed
Documents
Justice partners must
collaborate to re-think
process flow in an
electronic environment
But as work progresses,
many processes still force an exit to paper.
17
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Agenda
TexFile Overview
Filing Mechanics
Timeline
18
www.texfile.com | © Tyler Technologies 2013
Statewide Project Timeline
Two Distinct Phases:
2013
2014
2015
Current
Courts
Jan 2013 – Mar 2014
New Courts
Mar 2014 – Jul 2016
19
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2016
Example Court Transition Timeline
Permissive Go-Live
9/16/2013
2013
Jan
Mar
May
Jul
Sep
Jan
2014
Nov
2014
Mandatory GoLive
1/1/2014
Kick Off
20
Configuration
Training
Testing
Permissive
Go-Live
•
EFSP Fair
•
Technical Training Provided by EFSP’s
•
Process Training Provided by Courts
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Mandatory
Go-Live
Recommended Next Steps
Now:
Familiarize yourself with
current e-filing mechanics
Fall:
Review new rules,
procedures, and operators
End of Year:
Exercise the system in
preparation for the January
2014 mandate
21
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Questions
22
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Appendix
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Existing Installations of TexFile
State of SD
State
of ND
State
of MN
Will Co, IL
MI Court of Appeals
Midland County
Detroit and
Oakland Cos.
Lehigh
PA
State
of MD
State of
Oregon
Las Vegas, NV
(Clark Co.)
24
State of
New Mexico
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Statewide Overview: Current Filers
2013
Jan
Mar
Deliver Production
System
Begin Transition GoLives
Complete Transition
Activities
6/6/2013
9/1/2013
2/28/2014
May
Sep
Jul
Nov
Begin Pilot Go-Lives
Jan
2014
2014
Top 10 TX Counties
Mandatory
6/24/2013
1/1/2014
1/1/2013
Infrastructure Assembly
4/8/2013
4/26/2013
Pilot Court Onboarding
8/20/2013
9/1/2013
25
Transition Current E-Filing Courts
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2/28/2014
Texas E-Filing History
Contract Expired
Contract with existing vendor
expired 8/31/2012
2003
E-Filing Began
TX contracts for e-Filing
system
26
Jul
2012
Aug
2012
New Contract Awarded
TX awards Tyler Technologies with new
e-Filing contract; “TexFile” selected as
program moniker
Sept
2012
Oct
2012
Original Contract Extended
Contract extended 18 months, through
2/28/2014, to keep operation afloat
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Nov
2012
Dec
2012
e-Filing Mandated
TX Supreme Court issues
order mandating e-Filing
in civil cases beginning
1/1/2014
Contact Information
• E-Mail: [email protected]
• Phone: 972-713-3770
• Web: www.TexFile.com
27
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