Transcript ECPD Regional Planning Project Webinar

ECPD Regional Planning
Project Webinar
December 4, 2009
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Welcome!
Thank you for joining us and welcome to the CCR&R Lead Agency
webinar on the NC Regional Early Childhood Professional
Development Planning Project.
Debra Torrence of the NC Institute for Early Childhood Professional
Development and Betty Denkler and Sherry Plummer, representing
the NC CCR&R Council, will be sharing a project overview during
today’s session.
Please mute your phones at this time.
To do this press mute or *6. Press *6 to unmute your phone.
Please do not put your phones on hold during the webinar!
If you have questions, please type them in the box (for questions) or
plan to ask your questions at the end of the presentation.
If you have technical difficulties contact Denise Squier at 704-224-5071.
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Project Overview
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Funding: NC Division of Child Development (ARRA funds)
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Coordinating Partners: NC CCR&R Council (Council) &
NC Institute for Early Childhood Professional Development
(Institute)
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Goals:
(1) Support the facilitation of a regional early childhood professional
development (ECPD) planning process between 2/1/10 and 7/31/10
(2) Develop a 5-year regional action plan (vision for what can be)
(3) Inform the statewide ECPD plan
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Project Vision
 Regional
action plans will result in a strong,
comprehensive regional and statewide
professional development system in the next
five years.
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Regional action plans will…
 Be
reflective of the region
 Be individualized, with common content
 Guide local and regional ECPD efforts
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Collaborative Funding & Project Management
DCD
Council
RPMs
Institute
Project
Committee
Leads
Project Coordinators
Regional Teams
Facilitators
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Project Supports
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ARRA guidelines for funding use
Project overview, timeline & training
Project resources (tools, research, NAEYC Blueprint)
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www.naeyc.org/files/naeyc/file/policy/ecwsi/Workforce_Designs_Brief.pdf
Defined regional team composition
Facilitator List (in process)
Meeting materials (sign-in sheets, participant evaluations, travel
forms etc.) (in process)
Electronic reporting tool (in process)
Expense documentation/forms (in process)
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Important Dates
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December 4, 2009 – Conduct lead CCR&R Agency webinar
December & January – Identify regional team members
December 30, 2009 – Hire project coordinator for region
January 7, 2010 – Select facilitator for region
January 22, 2010 – Participate in project training
February 1, 2010 – Complete scheduling of regional meetings
February - July 2010 – Conduct 4 regional meetings
July 31, 2010 – Submit regional ECPD action plan
August 9, 2010 – Receive facilitator regional wrap-up summaries
August 2010 – Conduct wrap-up meeting
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Project Partners
Institute & Project Committee
 Council
 Regional Program Managers (RPMs)
 Lead Agencies
 Project Coordinators
 Regional Teams
 Facilitators
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Role of Institute
Partner with the Council to support key components of the project
and utilize regional action plans to inform the state ECPD plan.
Tasks:
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Provide general project information
Identify facilitators & share approved list with Leads
Train facilitators, Leads & project coordinators from each region (Jan 22, 2010)
Create implementation and reporting tools
Communicate regularly with RPMs about project efforts
Share regional electronic reports with DCD
Review regional results with Council to inform state ECPD plan
Coordinate the project wrap-up meeting with Council & Leads (August 2010)
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Role of NC CCR&R Council
Oversee the implementation of the project and monitor program
and fiscal activities.
Tasks:
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Contract with Leads
Provide list of facilitators and bios to Leads
Contract with individual facilitators
Submit reports to DCD as requested
Partner with the Institute to develop materials and tools
Partner with the Institute & DCD to review results
Review regional electronic reports
Review regional results from Institute
Participate in the project wrap-up meeting (August 2010)
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Role of CCR&R Lead Agencies
Coordinate and document regional meetings and provide a regional
early childhood action plan.
Tasks:
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Work to meet the goals and outcomes of the ECPD project
Designate/hire & supervise the Project Coordinator (one point person per
region) -- adhering to ARRA specifications (by December 30, 2009)
Provide name of facilitator selected by partners (lead agency & 2 or 3 partners
from approved list) and submit name to RPM (by January 7, 2010)
Identify community representatives to participate in project as defined in the
contract
Utilize Council-provided reporting forms
Submit project reports/FSRs to the designated Council agency as requested
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Role of Project Coordinator
Coordinate and implement the day-to-day activities of the project and
provide critical written information about regional meetings/plan
(one person per region - responsibilities should not be split amongst multiple people).
Tasks:
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Key point person in each region
Submit electronic regional meeting reports to project reporting site within two
weeks of each meeting
Set regional meeting dates (by February 1, 2010)
Send out with invitation the appropriate supporting materials
Form a regional team based on project specifications
Assure representation/input from each county/required role
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Role of Project Coordinator (con’t)
Tasks (con’t):
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Coordinate meetings (secure meeting space, copy materials, order lunch, collect
mileage and sign in forms, etc.)
Work with facilitator to develop and disseminate agendas
Communicate with team members (meeting dates, reminders, food needs,
minutes, support materials)
Gather and share support materials and input between meetings for team use
Write minutes with input and review by facilitator
Write and submit regional data/meeting reports to project reporting website
Write regional action plan with input from team members
Submit regional action plan electronically to the Institute (by July 31, 2010)
Participate in the project wrap-up meeting (August 2010)
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Role of Regional Teams
Complete a regional assessment of the key components of an
early childhood professional development system.
Tasks:
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Actively participate in four (4) regional meetings
Gather and share information in between meetings, as needed
Individually, members will provide input from the perspective of their
designated role
Collectively provide input from each county’s perspective
Work with project coordinator and facilitator to develop a regional action
plan (for submission by July 31, 2010)
Submit required expense forms to project coordinator in a timely manner
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Role of Facilitator
Plan, guide, and support discussions at the regional level.
Tasks:
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Attend facilitator training (January 22, 2010)
Work with regional project coordinator to set regional meeting dates
Work with project coordinator to set meeting agendas
Facilitate four regional team meetings
Review and provide feedback on meeting minutes/reports & final report
Submit expense documentation, with a short assessment of the meeting to the
contracting Council agency, within two weeks of the meeting
Submit final summary of work in each region to Council/Institute (by
August 9, 2010)
Attend final project wrap-up meeting (August 2010)
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Role of RPMs
Serve as the Council’s liaison and support each region.
Tasks:
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Serve as Council point of contact for each region
Ensure programmatic compliance
Coordinate with lead agency to support project activities in each region
Attend one or more meetings in each region
Submit final electronic reports to project reporting website
Communicate regional updates with the Council and Institute
Participate in the project wrap-up meeting (August 2010)
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Additional Information
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Regional team composition
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ARRA guidelines
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Project training
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SWOT analysis
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Next steps
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Regional Team Composition
Regional teams must include representation reflective of the
diversity of both early educators and early care and education
settings in the region.
Teams will include (up to 30 persons per team):
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CCR&R agency (including professional development providers/coordinators)
Smart Start Partnership (including professional development
providers/coordinators)
At least one DCD regulatory consultant serving the region
Representative sample of a variety of two- and four-year institutions with
early childhood departments serving the region
An early intervention expert
Representative sample of diverse teachers, family child care providers and/or
administrators of early care and education programs
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ARRA Guidelines
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Post all open positions with local Employment Security
Commission (ESC) a minimum of 5 days prior to hiring decision
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Report new hires in the manner prescribed by the ESC and the
Office of Economic Recovery and Investment (OERI)
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Report monthly on number of FTEs and the completion status
of the contracted activities
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Project Training
Mandatory training
for: facilitators, lead agencies & project coordinators
January 22, 2010
Central North Carolina
9 am – 3 pm
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SWOT Analysis
SWOT (Strengths, Weaknesses, Opportunities &
Threats) analysis provides information that is helpful in
matching the organization’s resources and capabilities
to the environment in which it operates. As such, it is
instrumental in strategy formulation and selection.
http://www.quickmba.com/strategy/swot/
http://www.marketingteacher.com/Lessons/lesson_swot.htm
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SWOT Example
In SWOT, strengths and weaknesses are internal factors.
A strength could be:
 We have data about a variety of professional development activities and the education
levels of of our workforce.
A weakness could be:
 We do not have an understanding of how to use this data to support our activities or
additional funding.
In SWOT, opportunities and threats are external factors.
An opportunity could be:
 State resources are available to increase teacher education levels.
A threat could be:
 The data shows the professional development strategies we have been employing are
not making a difference in teacher education levels.
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Next Steps
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Share list of facilitators
Develop project FAQ
Develop forms
Secure location for January 22, 2010 project training
Hire project coordinators in each region
Select facilitator
Build teams in each region
Distribute support materials for review
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