Transcript ECPD Regional Planning Project Webinar

ECPD Regional Planning
Project Training
January 22, 2010
1
Welcome!
Vickie Ansley, NC Child Care Resource & Referral
Council
and
Debra Torrence, NC Institute for Early Childhood
Professional Development
2
ECPD Project Flow
Regional Teams
Project Coordinators
Project
Committee &
Trainers
Facilitators
CCR&R
Regional
Lead
Agencies
CCR&R
Council
Institute
DCD
RPMs
3
Project Team Introductions
Lead Agency Directors
Project Coordinators
Facilitators
Project Trainers
Agenda & Activities
9:30 am
10 am
12:30 pm
1:00 pm
3:00 pm
3:30 pm
Registration & Materials
Opening & Introductions
Project details & roles
Lunch break
Role Group Work
Rejoin into large group,
reflection & wrap up day
Adjourn
5
Project Introduction & Vision
Dr. Deborah J. Cassidy
Director
NC Division of Child Development
Katherine S. Shepherd
Workforce Standards Section Chief
NC Division of Child Development
6
Connection to Smart Start
Smart Investing Forums
 PBIS as a driver for change
 Currently funded Smart Start activities
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Smart Investing: Communities Thrive
When Children Thrive
Discussion at Forums: What do North
Carolinians want for their children?
Every day, individuals, communities, and government make
choices about how to invest resources in young children.
Are these choices consistent with the priorities of North
Carolinians?
What priorities should guide these choices? (For example,
quantity vs. quality in child care; no child should be hungry;
etc.)
Smart Investing: Communities Thrive
When Children Thrive
Purpose of Summits:
What are the priorities that
should guide our investment
in children?
Summits will narrow down the list of
priorities identified at the forums.
Participants (including those
representing every sector of the
early childhood system) will identify
how they will act upon these
priorities.
Smart Investing: Communities Thrive
When Children Thrive
What will be produced?
 A set of identified priorities, by region, that can be
presented to policy makers and the public at large.
 An increased awareness and understanding for delegates
about issues associated with early childhood
development.
 Ways for the delegates to support the implementation of
the desired policy OUTCOMES.
Smart Investing Website:
www.smartinvestingnc.org
Performance-Based Incentive System
(PBIS) – A driver for change
Smart Start’s accountability system
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Document progress toward fulfilling Smart Start’s vision at
the state level and for each local partnership
Source of objective data to
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Develop targeted technical assistance
Garner resources
Guide state and local planning efforts
Allocate resources
Lead Teacher Education – Minimum Standard
(EDU10)
Percent of Children in
Centers with 5+ Lead
Teacher Education
Points
60%
50%
60%
56%
52%
47%
40%
30%
20%
10%
0%
Minimum
Standard
FY 06-07
FY 07-08
Fiscal Year
FY 08-09
Percent of Children in
Centers with 7 Lead
Teacher Education
Points
Lead Teacher Education – High Performing
Standard (EDU10)
35%
30%
35%
25%
20%
22%
23%
25%
15%
10%
5%
0%
High
Performing
Standard
FY 06-07
FY 07-08
Fiscal Year
FY 08-09
Percent of Children in
Centers with 5+
Administrator
Education Points
Administrator Education – Minimum Standard
(EDU20)
68%
66%
67%
64%
62%
63%
60%
58%
60%
56%
57%
54%
52%
Minimum
Standard
FY 06-07
FY 07-08
Fiscal Year
FY 08-09
Percent of Children in
Centers with 7
Administrator
Education Points
Administrator Education – High Performing
Standard (EDU20)
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
40%
43%
35%
28%
High
Performing
Standard
FY 06-07
FY 07-08
Fiscal Year
FY 08-09
Family Child Care Provider Education
Minimum Standard (EDU20)
Percent of Children in
Family Child Care with
5+ Education Points
60%
50%
60%
40%
30%
33%
33%
35%
20%
10%
0%
Minimum
Standard
FY 06-07
FY 07-08
Fiscal Year
FY 08-09
Percent of Children in
Family Child Care with 7
Education Points
Family Child Care Provider Education
High Performing Standard (EDU20)
35%
30%
35%
25%
20%
15%
10%
11%
5%
0%
High
Performing
Standard
FY 06-07
13%
FY 07-08
Fiscal Year
14%
FY 08-09
Smart Start Activities that Address
PBIS Criteria Include:
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Child care workforce needs assessment
Professional Development Coordinators
Non-traditional community college courses
Substitute or child care cost reimbursement
WAGE$ or local salary supplement
Education bonuses
Textbook lending library
Resource center with computers
Tutoring – study skills, computer skills, etc
Support for Center Directors
Recognition events
Smart Start Virtual Conference
- SAVE THE DATE February 18, 2010
11:00 am – 6:00 pm (EST)
Featured Keynote: Joan Lombardi
Deputy Assistant Secretary, Administration for
Children & Families
Topics for the Virtual Conference
will include:
• Using data
• Building quality measures
• Supporting family engagement
• Professional development
For More Information
North Carolina Partnership for Children, Inc.
Jani Kozlowski, Early Education Consultant
[email protected]
www.ncsmartstart.org
(919) 821-9581
Professional Development System
A comprehensive system of preparation and
ongoing development and support for all early
childhood professionals working with and on behalf
of children.
An integrated system crosses sectors serving early
education professionals working in direct and nondirect service roles
Professional Development Regional Planning
What do we need to do?
(Content)
How do we need to do it?
(Process)
• Scan
• Authentic dialogue
• Identify Strengths, Limits and
Gaps
• Strengthen the team
• Set Goals/Plan Strategies
• Collaboration & Funding
• Check Principles
• Next Steps
• Check Principles/Agreements
• Monitor Agreements
• On-going Evaluation
Key Focus Area of the Plan
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Access
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Continuing Education
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Professional Standards
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Compensation
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Planning & Coordination
NC ECPD Regional Action Plan
Guiding Principles
The following guiding principles/values are provided to assist teams in reflecting on the
impact of the goals and strategies outlined in their regional action plan. Before deciding
on a goal team members should reflect on the goal by asking...
Does this policy, program or practice...
- increase integration among sectors/agencies?
- improve quality?
- support diversity, inclusion and access?
- increase workforce compensation?
- use resources creatively and effectively?
- allow us to assess the impact -- qualitatively & quantitatively
- require outreach to assure the population to be served
in aware of it and resources to support it?
Team Process Principles & Agreements
Process Goal: Engage in authentic dialogue, discovery and relationship building to create
a plan that reflects the values, goals, perspectives and experiences of the team and the early
childhood community.
Process Principles:
 Authentic dialogue and relationship building requires a sense of “confident humility” –
we bring wisdom and we have more to learn.
 All perspectives inform the process and the outcomes.
 Diversity in communication and engagement are encouraged and invited.
 Discussions are grounded in "what we know" using multiple sources and types of
evidence/data.
 Build on "what's working" and explore new ways of thinking about professional
development.
Process Agreements:
Listen carefully – "sit on the edge of your seat" "lean in"
Honor and share time – step up, hold back
Refrain from sidebar conversations.
Be curious - ask questions/don't assume.
Pre-Meeting Ideas
Develop Participant Contact List
 Create a Calendar of Meeting Dates and Locations
 Identify Current Activities by County
 Encourage Participants to read NAEYC Blueprint or
View Webinars
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Meeting 1 Objectives
Clarify Roles and Process
 Review Principals and Values
 Develop Team Spirit
 Awareness of Activities in Region
 Identify Strengths/Gaps/Limitations
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Meeting 2 Objectives
Complete Regional Scan
 Work on developing strategies and goals
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Meeting 3 Objectives
Prioritize Goals and Strategies
 Compare goals and strategies to project principles and
values
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Meeting 4 Objectives
Complete Action Plan Document
 Develop recommendations to be submitted for
inclusion in state plan
 Set date for regional review of final plan document
 Next steps – regional

Regional Process
Scan
 Identify Strengths, Limits and Gaps
 Goals/Strategies
 Collaboration and Funding
 Next Steps
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Regional Team Make-Up
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Lead CCR&R agencies
Smart Start Partnership (professional development
providers/coordinators)
DCD regulatory consultant serving the region
2 and 4 year colleges in the region
Early intervention
Providers and administrators of direct services for children (must
include representation reflective of the diversity of both Early
Educators and early care and education settings in the region).
Roles
Facilitators
 Project Coordinators
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Facilitators
Break Out Room
Rosemarie Vardell, Katura Jackson & Vickie Ansley
Building
on an opportunity
Reflections/Questions on process
Think-Share on effective facilitation strategies
Anticipating facilitation challenges & responses
Supports during the project
Questions & Answers
Role of Facilitator
Plan, guide, and support discussions at the regional level.
Tasks:
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Attend facilitator training (January 22, 2010)
Work with regional project coordinator to set regional meeting dates
Work with project coordinator to set meeting agendas
Facilitate four regional team meetings
Review and provide feedback on meeting minutes/reports & final report
Submit expense documentation, with a short assessment of the meeting to the
contracting Council agency, within two weeks of the meeting
Submit final summary of work in each region to Council/Institute (by
August 9, 2010)
Attend final project wrap-up meeting (August 2010)
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Lead Agency Directors &
Project Coordinators
Large Room
CCR&R Regional Program Managers & Debra Torrence
Building on an opportunity
 Review of project implementation, fiscal needs, roles and
responsibilities, timeline, documentation, reporting needs
 Questions and clarification on team makeup
 Idea Exchange
 Supports during the project
 Questions & Answers

Project Implementation
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The CCR&R Lead Agency will coordinate, support
implementation of meetings, document meeting activities, and
create a regional action plan in an electronic format provided by
the Institute.
 Identify project coordinator
 Identify facilitator
 Identify stakeholders
 Schedule & hold 4 regional team meetings
 Submit reports after each meeting
 Submit regional ECPD plan
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Role of CCR&R Lead Agencies
Contracts with Council management agency to meet the goals
and outcomes of the ECPD project.
Tasks:
 Coordinate and document regional meetings and provide a regional ECPD
action plan.
 Designate/hire & supervise the Project Coordinator (one point person per
region) -- adhering to ARRA specifications (by 12/30/09)
 Provide name of facilitator selected by partners (lead agency & 2 or 3
partners from approved list) and submit name to RPM (by 1/7/10)
 Identify community representatives to participate in project as defined in
the contract
 Utilize Council-provided reporting forms
 Responsible for timely submission of project reports and FSRs to the
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designated Council agency
Roles & Responsibilities of
Project Coordinators
Coordinate and implement the day-to-day activities of the project and
provide critical written information about meetings and regional plan.
(Project Coordinator responsibilities should not be split amongst multiple people).
Tasks:
 Communicates regularly with lead agency
 Key point person in each region
 Write minutes with input and review by facilitator
 Submit electronic regional meeting reports to project reporting site within
two weeks of each meeting
 Set regional meeting dates (by 2/1/10)
 Send out with invitation the appropriate supporting materials
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 Form a regional team based on project specifications
Roles & Responsibilities
Project Coordinators (con’t)
Tasks:
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Assure representation/input from each county/required role
Coordinate meetings (secure meeting space, copy materials, order
lunch, collect mileage and sign in forms, etc.)
Work with facilitator to develop and disseminate agendas
Communicate with team members (meeting dates, reminders, food
needs, minutes, support materials)
Gather and share support materials and input between meetings for
team use
Write regional action plan with input from team members
Submit regional action plan electronically to the Institute (by 7/31/10)
Participate in the project wrap-up meeting (August 2010)
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Roles & Responsibilities of
Regional Team Members
Participate and complete a regional assessment of the key
components of the early childhood professional
development system.
Tasks:
 Actively participate in four (4) regional meetings
 Gather and share information in between meetings, as needed
 Individually, members will provide input from the perspective of their
designated role
 Collectively provide input from each county’s perspective
 Work with project coordinator and facilitator to develop a regional action
plan (for submission by 7/31/10)
 Submit required expense forms to project coordinator in a timely manner
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Composition of Regional
Team Members
Regional teams must include representation reflective of the
diversity of both educators and early care and school-age settings in the
region.
Teams will include (up to 30 persons per team):
 CCR&R agency (including professional development providers/coordinators)
 SS Partnership (including professional development providers/coordinators)
 At least one DCD regulatory consultant serving the region – assigned by DCD
 Representative sample of a variety of two- and four-year institutions with early
childhood departments serving the region
 Early intervention expert (0-3 and 3-5)
 Representative sample of diverse teachers, family child care providers and/or
administrators of early care and school-age programs
 NCaeyc representative
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Timeline & Important Dates
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January 22, 2010 – Participate in project training
February 1, 2010 – Finalize regional team members and submit to
RPMs
February 1, 2010 – Complete scheduling of regional meetings
February - July 2010 – Conduct 4 regional meetings / submit
electronic reports no later than two weeks after each meeting
Project Coordinators – Check-In/Conference Calls
February 24/8:30 am
March 30/10:00 am
May 14/10:00 am
August 12/10:00 am
July 31, 2010 – Submit regional ECPD action plan
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Documentation & Reporting
Maintain meeting minutes and attendance records
 Submit Regional Planning Project Meeting Notes within two
weeks of regional meetings
 Provide mileage reimbursement form to stakeholders
 Project Coordinator/Lead Agency – submit ECPD
Plan by July 31st
 Project materials -- www.ncicdp.org
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Fiscal
Submit monthly FSRs – due 10th calendar day of month
 Provide mileage reimbursement to Project Coordinator
& stakeholders --- .50 cents per mile
 Maintain timesheets/invoices for Project Coordinator
 Reimbursement of travel mileage, meals, lodging and
other travel expenses may not exceed the rates
published in the applicable State rules
 Lead Agency – report monthly on number of FTEs and
completion status (ARRA guidelines)
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Reflection
Thank you!