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Accounting Bellwork
3rd Hour: List FOUR facts
that you can remember
about the general journal or
general ledger. Be specific.
Examples:
1. When bringing a balance forward in a
ledger account, you write the word
balance in the description column.
2. When recording entries in the journal you
always include the source document for
each transaction.
The Six-Column Work
Sheet
Making Accounting Relevant
The ability to organize information is
an important skill. In your work, you’ll
be asked to present ideas and data.
In your classes, what information have
you been asked to organize and
present to others? What did you do to
prepare for these presentations?
Section 1 Preparing the Work
Sheet
What You’ll Learn
 The purpose of the work sheet.
 The kinds of information contained
in the heading.
 How to prepare a trial balance on a
work sheet.
 How to rule a section of the work
sheet.
Section 1 Preparing the Work Sheet (con’t.)
Why It’s Important
The work sheet is a tool the
accountant uses to collect all the
information needed for the end-of-
period activities.
Key Terms
 work sheet
 ruling
Section 1 Preparing the Work Sheet (con’t.)
The Sixth Step of the Accounting
Cycle: The Work Sheet
A work sheet is used to collect
information from the ledger accounts in
one place.
Section 1 Preparing the Work Sheet (con’t.)
The Work Sheet Heading
(Who?)
(1)
The name of the business
(2)
The name of the accounting form (What?)
(3)
The period covered by the work sheet (When?)
Section 1 Preparing the Work Sheet (con’t.)
The Account Name and Trial
Balance Sections
All of the general ledger accounts are listed in order on
the worksheet, even those that have a zero
balance.
Listing all the accounts avoids accidentally omitting an
account and ensures that the worksheet contains
all the accounts needed to prepare the financial
reports.
Section 1 Preparing the Work Sheet (con’t.)
Accounts with debit balances are entered in the
Trial Balance debit column.
Accounts with credit balances are entered in the
Trial Balance credit column.
Section 1 Preparing the Work Sheet (con’t.)
Ruling and Totaling the Trial
Balance Section
 Total debits must equal total credits.
Ruling means
“drawing a line.”
 A single rule drawn
under a column of
amounts means that
the entries above the
rule are to be added or
subtracted.
 A double rule means
that the amounts just
above are totals and
that no other entries
will be made.
Demonstration Problems
Ch8-1 & 8-2
Simmons Garden Shop
Worksheet
For the Year Ended December 31, 20--
Holt’s Hardware Store
Worksheet
For the Quarter Ended September 30, 20--
Frei Consultants Inc.
Worksheet
For the Year Ended December 31, 2004
5945.25
757.--2394.--9395.50
850.---
813.50
2393.40
12227.50
-------- -------7596.48
945.--603.45
1800.--340.68
23030.88
23030.88
Section 1 Preparing the Work Sheet (con’t.)
Check Your Understanding
p186
Thinking Critically 1 & 2
Problem 8-1
Problem 8-2