Transcript HERA PRESENTATION - Swansea University

HERA WORKSHOP
Jane Hart
Oksana Bolgarova Cartwright
Wanda Kirby
HERA WORKSHOP

Brief Introduction – some
information on the project
10.00-10.30
Agenda for today:



Section 3 and 4 of the
questionnaire 11.30-13.00
Section 1 and 2 – of the
questionnaire
10.30-11.15
Break 11.15-11.30
THE PURPOSE OF JOB
EVALUATION
To ensure that the University is achieving
EQUAL PAY FOR WORK OF EQUAL VALUE
The ONLY REASON that your salary will be reduced
is if you are currently earning more than colleagues
who are doing the same sized jobs
HERA WORKSHOP
Data Gathering Exercise - Quality of data
is important:
Will develop:
HERA Project Group
Line Managers
Benchmark role-profiles for each role
within the university - using the data
that you provide
Will validate the questionnaires –
help to ensure that the data
provided is accurate
You will be asked to indicate
the level at which you work
and evidence this with two
examples
THE DATA
Your questionnaire is graded
by trained role analysts –
your indicated grade/level
may not be the one allocated
This information then
combines with others to
produce a generic profile
It is about your job – not you –
do not ‘SELL’ your job –
accurate objective truth
IMPLEMENTATION

You will be shown the benchmark role to which you
have been matched. You will have access to all
profiles.

You will have the opportunity to object. What you put
in this questionnaire will not prevent you from
arguing for a higher grade. Informal and formal
appeals.

Red circled jobs/individuals will be looked at very
closely.
Benchmarking
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Remember that the questionnaire covers every
single member of staff in the University
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Level 3 – communication – complex – think of the
highest level of communication in the University and
use that as a benchmark
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Decision making; problem solving; team
development.

If you believe you should be indicating a high level
then do and give the examples.
HERA WORKSHOP
The Questionnaire:
Knowledge and
experience
Sensory and
Physical demands
Teaching and
learning support
Decision making
Liaison and
networking
Work environment
Analysis and
research
Initiative and
problem solving
Planning and
organising res-s
Service delivery
Teamwork
and motivation
Team development
Pastoral care
and welfare
14 elements:
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4 sections:
Communication
Single
elements
Matrix
elements
Target elements

Linear
elements
50
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9
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5
4
3
2
50 questions:
1
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HERA WORKSHOP

To summarise the purpose of
their role and key tasks or duties
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To read the question/s and
consult the “Guidance to Role
Holders” document
We need you to:
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
To indicate which level/grade
they believe to be appropriate to
their job
To evidence this with TWO examples
THE QUESTIONNAIRE
SECTION ONE: LINEAR RESPONSE ELEMENTS

COMMUNICATION
ORAL
 WRITTEN


PASTORAL CARE
AND WELFARE

TEAM
DEVELOPMENT
SECTION ONE: LINEAR RESPONSE ELEMENTS
THE QUESTIONNAIRE

COMMUNICATION
 ORAL
 WRITTEN

PASTORAL CARE
AND WELFARE
READ THE FIRST/NEXT QUESTION
DO YOU DO THIS?
YES
Decide whether you
should indicate Grade A
or B
Evidence with 2
examples
NO
Tick “No” box

TEAM
DEVELOPMENT
SECTION ONE: LINEAR RESPONSE ELEMENTS
THE QUESTIONNAIRE

COMMUNICATION


COMMUNICATION
 ORAL
 WRITTEN

PASTORAL CARE
AND WELFARE

TEAM
DEVELOPMENT
ORAL
ARE YOU REQUIRED TO RECEIVE, UNDERSTAND AND CONVEY:
NO
A
1
STRAIGHTFORWARD INFORMATION IN A CLEAR AND ACCURATE MANNER?
V
2
INFORMATION WHICH NEEDS CAREFUL EXPLANATION OR INTERPRETATION
TO HELP OTHERS UNDERSTAND, TAKING INTO ACCOUNT WHAT TO
COMMUNICATE AND HOW BEST TO CONVEY THE INFORMATION TO OTHERS?
V
3
COMPLEX CONCEPTUAL IDEAS OR COMPLEX INFORMATION WHICH MAY BE
HIGHLY DETAILED, TECHNICAL OR SPECIALIST?
V
QUESTION 1:
HANDLING ROUTINE TELEPHONE ENQUIRIES ABOUT ROOM AVAILABILITY
FROM INTERNAL AND EXTERNAL SOURCES ON A DAILY BASIS
QUESTION 2:
PRESENTATION OF A SET OF PROJECT PROCEDURES AND FINANCIAL ISSUES
TO TECHNICAL STAFF AT A MONTHLY MEETING
B
THE QUESTIONNAIRE
SECTION TWO: TARGET RESPONSE ELEMENTS

TEAMWORK
AND MOTIVATION


SERVICE
DELIVERY
PLANNING AND
ORGANISING
RESOURCES
INITIATIVE
AND PROBLEM
SOLVING

WORK
ENVIRONMENT

ANALYSIS
AND RESEARCH

SECTION TWO: TARGET RESPONSE ELEMENTS
THE QUESTIONNAIRE
TEAMWORK
AND MOTIVATION



PLANNING AND
ORGANISING
RESOURCES
SERVICE
DELIVERY
READ ALL OF THE QUESTIONS
ONE OF THESE HAS TO BE THE MAIN FOCUS
THE LOWER NUMBERS CAN THEN BE IGNORED –
HIGHER NUMBERS READ AND CAN BE GRADED
EVIDENCE WITH 2 EXAMPLES
 INITIATIVE
AND PROBLEM
SOLVING
 WORK
ENVIRONMENT
 ANALYSIS
AND RESEARCH
SECTION TWO: TARGET RESPONSE ELEMENTS
THE QUESTIONNAIRE

TEAMWORK AND
MOTIVATION
TEAMWORK
AND MOTIVATION



PLANNING AND
ORGANISING
RESOURCES
 INITIATIVE
AND PROBLEM
SOLVING
SERVICE
DELIVERY
DO YOU HAVE TO:
7
PARTICIPATE IN AND DELIVER YOUR CONTRIBUTION TO A TEAM?
8
BE SUPPORTIVE AND ENCOURAGING OF OTHERS IN A TEAM?
HELP TO BUILD COOPERATION BY SETTING AN EXAMPLE AND SHOWING A
FLEXIBLE APPROACH TO DELIVERING TEAM RESULTS?…
9
CLARIFY THE REQUIREMENTS?
AGREE CLEAR TASK OBJECTIVES?
ORGANISE AND DELEGATE WORK FAIRLY ACCORDING TO INDIVIDUAL
ABILITIES?….
FORM AND COMMUNICATE A CLEAR VISION OF WHAT IS TO BE ACHIEVED
OVERALL BY A TEAM?
10
…
CREATE A SENSE OF UNITY AND COMMON PURPOSE?
UNDERSTAND AND MANAGE THE INTER-RELATIONSHIP BETWEEN
DIFFEREN TEAMS AND THEIR IMPACT ON THE OVERALL AIMS OF THE
11 INSTITUTION?
…
BUILD BENEFICIAL WORKING RELATIONSHIPS ACROSS THE TEAMS?
 WORK
ENVIRONMENT
 ANALYSIS
AND RESEARCH
MAIN
FOCUS
B
C
MF
V
SECTION TWO: TARGET RESPONSE ELEMENTS
TEAMWORK
AND MOTIVATION



REMEMBER TO BENCHMARK
PLANNING AND
ORGANISING
RESOURCES
 INITIATIVE
AND PROBLEM
SOLVING
SERVICE
DELIVERY
 WORK
ENVIRONMENT
 ANALYSIS
AND RESEARCH
TEAMWORK AND MOTIVATION
QUESTION 9
MANAGER SUPERVISOR OF A (PROBABLY
SMALL) OPERATIONAL TEAM
QUESTION 10
MANAGER OF A (PROBABLY REASONABLY LARGE)
TEAM WITH RESPONSIBILITY FOR STRATEGIC
DIRECTION OF TEAM
QUESTION 11
TOP OF THE UNIVERSITY – VICE
CHANCELLOR AND PRO VICE CHANCELLOR
THE QUESTIONNAIRE
SECTION THREE: MATRIX ELEMENTS
LIAISON AND
NETWORKING


DECISION MAKING
PROCESS AND
OUTCOMES
TEACHING AND
LEARNING SUPPORT

SECTION THREE: MATRIX ELEMENTS
THE QUESTIONNAIRE
LIAISON AND
NETWORKING


DECISION MAKING
PROCESS AND
OUTCOMES
TEACHING AND
LEARNING SUPPORT

READ THE FIRST/NEXT QUESTION
Do you do this?
YES
Decide upon the
grade – use
guidance notes
and matrix in
questionnaire
Evidence with 2 examples
NO
Tick the No box
LIAISON AND NETWORKING
Liaison – with someone OUTSIDE of the work
team – with a very specific aim, eg, to pass on
information
Networking – contact with someone OUTSIDE of
the work team for more general reasons eg
keeping up-to-date with current knowledge in a
specific field or area.
SECTION THREE: MATRIX ELEMENTS
THE QUESTIONNAIRE
LIAISON AND
NETWORKING

LIAISON AND
NETWORKING

DECISION MAKING
PROCESS AND
OUTCOMES
TEACHING AND
LEARNING SUPPORT
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A
14
15
C
D
Unlikely
To ensure people do
the right things and
build relationships
Exchange of
information for
effective working
Minimum for most
people
Participation is to obtain
benefit, such as
information on
developments which is
useful to the HEI overall
To influence events
or cement long term
relationships
Used for those roles
where on-going
relationships are
important
Most common
Unlikely unless for
example leading the
development of
marketing or provision
of consult
For example
involvement in
planning teams or
working groups
For those networks
that are unlikely to last
long or have only
short term benefit
Unlikely but may be
used when you are
required to create a
network to pass on
information or obtain
feedback
Occupying a high profile
role in external
organisations or being
involved in negotiations
Chairing sub
committees of
professional bodies
or external groups
Membership of
professional bodies or
with other education
providers or
employers’
organisations
Unlikely
12
13
B
THE QUESTIONNAIRE
SECTION FOUR: SINGLE ELEMENTS
SENSORY AND
PHYSICAL DEMANDS

KNOWLEDGE
AND EXPERIENCE

SECTION FOUR: SINGLE ELEMENTS
THE QUESTIONNAIRE
SENSORY AND
PHYSICAL DEMANDS


KNOWLEDGE AND
EXPERIENCE
READ ALL THE DEFINITIONS, STARTING WITH THE FIRST ONE
Decide which one is the right one for you
Evidence with two
examples
HERA WORKSHOP
Remember
If you need help in completing the Questionnaire
We are here to help you !!!
HERA Project Office Team

Jane Hart (Project Officer)

Oksana Bolgarova
- Cartwright (Role Analyst)

Wanda Kirby (Role Analyst)