Transcript Slide 1

Perkins Fiscal Training
October 19,2009
Daniel Smith, Minnesota Department of Education
JoAnn Simser, Minnesota State Colleges and
Universities
Career
and Technical
Education
Vocational
Education
We’ve Come a Long Way!
Thanks to UW Stout and the STEM Equity Pipeline for pictures used in this introduction.
AGENDA
1.
2.
3.
4.
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6.
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9.
JoAnn/Dan
Welcome and introductions
The Carl D. Perkins Career and Technical
Dan
Education Act of 2006
Rekha/Pam
Governing Documents
Minnesota Perkins Funding for 2009-2010 JoAnn/Dan
Dan/JoAnn
Requirements to Receive Funds
Dan
Local Distribution of Funds
Rekha/Pam
Uses of Funds
Rekha/Pam
Accessing Funds
JoAnn/Dan
Suggestions and next steps
GOALS FOR THE DAY
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Review state and federal fiscal regulations and
legislation, Board of Trustee policies and MDE
regulations regarding Minnesota Career and
Technical Education and Perkins fiscal procedures
Review Minnesota state allocation and local
consortium distribution of funds
Review and discuss requirements to receive funds
and requirements for uses of funds
Utilize procedures for accessing funds through
secondary and postsecondary systems
Provide suggestions for Minnesota CTE fiscal
policies and procedures and for next steps to
provide support to fiscal operations
The Carl D. Perkins
Career and Technical
Education Act of 2006
Purpose:
The purpose of this Act is to develop
more fully the academic and career
and technical skills of secondary
education students and
postsecondary education students
who elect to enroll in career and
technical education programs
Carl D. Perkins Career and Technical Education Act of 2006, Section 2
Authorization vs. Appropriation:
There is authorized to be appropriated to
carry out this Act … such sums as
may be necessary for each of the
fiscal years 2007 through 2012.
Carl D. Perkins Career and Technical Education Act of 2006, Section 9
Authorization vs. Appropriation
Appropriation:
President’s budget for Perkins – May 7, 2009
(in millions)
State Grants
National Programs
Tech Prep
TOTAL
2008
Actual
2009
Est.
2010
Est.
1,164
1,162
1,161
10
16
8
103
103
103
1,277
1,281
1,272
Authorization vs. Appropriation:
Minnesota’s allocation for 2009-2010
Basic Grant
Tech Prep
TOTAL
17,697,927
1,735,278
19,433,205
Tydings and FIFO
Federal fiscal year for Perkins is from October
1 through September 30.
However, states may receive a portion of their
funds beginning on July 1 prior to the
beginning of the fiscal year and have 12
months beyond the fiscal year to expend
funds.
This extension is referred to as the Tydings
Amendment.
FFY 2009 Perkins Funds
(2009-2010)
FIFO
STATE LOCAL
Unexpended funds returned to state
FY 2010
FFY 2009
Forward
Reallocation
FY 2011
FFY 2009 FFY 2010
FFY 2009
Funding
October 1, 2009
July 1, 2009
Tydings
October 1, 2010
July 1, 2010
October 1, 2011
July 1, 2011
Governing Documents
Minnesota Perkins
Funding for 2009-2010
Perkins Funds
 Title I Allocation (Basic Grant)
17,697,927
 Title II Allocation (Tech Prep)
1,735,278
0
 Amount of Title II
Consolidated with Title I
1,735,278
 Total Available under Title I
19,433,205
Perkins Funds
 Perkins State Administration (5%)
 Perkins State Leadership (10%)
971,660
1,943,321
 Perkins Basic Grant Distribution
(85%)
16,518,224
Requirements to Receive
Perkins Funds
To Receive Perkins Funds
Secondary
 State-approved CTE Program(s)
 Utilizing appropriately licensed staff
Postsecondary
 In a state community or technical college
 Identified as a CTE program by CIP code
 Meet faculty qualifications
To Receive Perkins Funds
 Participate in one of the state’s Perkins
consortia
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Each consortium must have at least one eligible
secondary recipient and at least one eligible
postsecondary recipient
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No district nor college may belong to more than
one consortium
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A charter school with a state-approved CTE
program must be invited to participate in a
consortium
To Receive Perkins Funds
 Consortia are encouraged to consider other
potential partners who may participate but
may not directly receive funds

WorkForce Centers

Adult Basic Education Programs
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4-year Universities
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Non-public schools and institutions
To Receive Perkins Funds
 The consortium must develop a single
regional plan
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The plan must address secondary basic grant
programs, postsecondary basic grant programs,
and tech prep activities
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The plan must address all required Perkins
activities and any permissible Perkins activities
organized around five broad goals
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The plan must be signed by each participating
college president and each participating school
superintendent
To Receive Perkins Funds
 The consortium must identify one
secondary fiscal host and one
postsecondary fiscal host to receive and
manage Perkins funds
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Consortium funds may not be commingled, but
may be used across secondary/postsecondary
lines
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The signed local plan is the legal document
governing use of the funds – no other joint
powers agreement is required
To Receive Perkins Funds
 Expectations of the Perkins Coordinators
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1
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2
To Receive Perkins Funds
 Expectations of the Perkins Fiscal Hosts
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1
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2
Distribution of Perkins
Funds to Local Consortia
Secondary/Postsecondary Split
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Minnesota Rule 3505.1700 states:
ALLOTMENT AVAILABILITY OF FEDERAL FUNDS.
A cooperative agreement between the
commissioner of education and Minnesota
State Colleges and Universities will annually
provide for the distribution of federal funds
between secondary and postsecondary career
and technical programs. Distribution to local
education agencies must be determined by
state and federal law.
Secondary/Postsecondary Split
 Staff recommend the annual secondary/
postsecondary split using the following factors

FYE student count (50%)
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Population of students with disabilities (10%)
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Population of economically disadvantaged students (15%)
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Population of limited English proficient students (10%)
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Count of nontraditional students (5%)
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Count of single parents/pregnant teens (10%)
Secondary/Postsecondary Split
 In recent years, the previous calculation
recommended a split of 40% secondary and
60% postsecondary
 Expecting consortia to need approximately
1/5 of funds for consortium building and
maintenance, the state recommended
dividing 1/5 of the funds evenly
 The result promoted a recommended split
of 42% secondary and 58% postsecondary
Secondary Distribution
 The Perkins Act specifies that once the
split is determined, funds will be distributed
to secondary recipients on the following
basis:
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30% will be distributed on the basis of individuals
between the ages of 5 and 17 inclusive using the
most recent US Census data available
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70% will be distributed on the basis of individuals
between the ages of 5 and 17 inclusive in
households of poverty using the most recent US
Census data available
Postsecondary Distribution
 The Perkins Act specifies that once the
split is determined, funds will be distributed
to postsecondary recipients on the
following basis:
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100% will be distributed on the basis of individuals
in career and technical education programs
receiving PELL assistance
Reserve Distribution
 The Perkins Act allows states to utilize an
alternate method to distribute up to 10% of
Perkins funds to address any of three
factors:
1. rural areas;
2. areas with high percentages of career and technical
education students; and
3. areas with high numbers of career and technical
education students.
Reserve Distribution
 Minnesota opted to address the needs of
rural areas and areas with high numbers of
career and technical education students by
utilizing an alternate formula for 10% of the
distribution to local recipients
Reserve Distribution
 That formula distributed
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half of the funds on the basis of the number of
CTE participants in secondary and
postsecondary programs, weighted 3:1 toward
secondary participation to reflect programming
formerly conducted under tech prep
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half of the funds on the basis of the geographic
area of the consortium
The postsecondary formula allocation is
based on 688 Pell recipients out of a state
total 26,747 Pell recipients times the
postsecondary formula allocation
= (688/26,747) x $8,622,513.00
= .0257… x $8,622,513.00
= $221,792.69
The secondary formula allocation is
calculated for each district based 30% on
its census population 5-17 and 70% on its
census poverty population 5-17 against a
state total census count of 906,108 and a
state total poverty census county of 92,765.
e.g. for District 1001
= (3,679/906,108) x .30 x $6,243,889.00
+ (271/92,765) x .70 x $6,243,889.00
= $20,373.93
When this is done for all nine secondary
districts the total is:
District 1000
0.00
District 1001 20,373.93
District 1002 19,465.65
District 1003
1,979.23
District 1004 32,840.11
District 1005 25,112.60
District 1006 25,084.80
District 1007 19,086.29
District 1008
0.00
TOTAL
143,942.61
In this example, District 1000 is a charter
school and District 1008 is an intermediate
school district. As such, neither has a
unique geographic area against which
census data are applied, so the formula
calculation for each of those districts is zero.
The districts remain, however, members of
the consortium and are entitled to
participate in the development of the plan
and the use of the funds.
Reserve funds are based half on weighted
participation and half on geographic area.
Using 6,185 secondary participants (including
the cooperative and charter districts) and
4,534 postsecondary participants and a
geographic area of 556.58 square miles:
= (6,185/186,182) x ¾ x .5 x $1,651,822
+ (4,534/129,476) x ¼ x .5 x $1,651,822
+ (556.58 mi2/83,969.43 mi2) x .5 x $1,651,822
= $33,282.59
These funds are divided 42% secondary and
58% postsecondary.
Postsecondary
Secondary Reserve
Geographic
Area
Reserve
Reserve
Calculation
Calculation
Calculation
So how much of the Perkins allocation
belongs to District 1001?
Zip
Nada
Notapenny
Zilch
Naught
Nuttin’
Perkins is not an entitlement!
Minnesota relies on the language from
Section 131(f)(2) of the Perkins Act
which states:
"Funds allocated to a consortium ... shall be
used only for purposes and programs that
are mutually beneficial to all members of
the consortium .... Such funds may not be
reallocated to individual members of the
consortium for purposes or programs
benefitting only 1 member of the
consortium."
Uses of Perkins Funds
Accessing Perkins Funds
SERVS Financial
Suggestions and
Next Steps
Questions?