Transcript Slide 1

TREASURER
TRAINING
RESOURCES
MONTHLY AND ANNUAL
RESPONSIBILITIES
Monthly Responsibilities
Attend all meetings and give financial updates as
requested by officers and Kiwanians.
Manage the club’s bank account.
Record the club’s income and expenditures on a
weekly basis.
Collect all leftover monies from club projects.
Collect dues from new members, update them
through the Membership Update Center, and
submit the dues to International.
Develop an in-depth financial report for Board of
Directors Meetings.
Annual Responsibilities
Obtain the previous year’s financial
records, and keep your own.
Prepare a budget for the Key Club
Year.
Ensure that the first dues payment is
in on time.
Train the treasurer-elect, and give
him/her your records after District
Conference.
PAYING DUES
How Much Are Dues?
International: $6.50
District: $4.50
Clubs may add additional
fees.
What Are Dues Used For?
International:
Club and district resources, office
administration
Youth Opportunities Fund (YOF)
Key Club literature.
District:
District board expenses
General administration
Florida Opportunities Fund (FLOF)
When Are Dues Due?
Early Bird Dues are due by Nov. 1st.
By doing this, you can improve your club’s
chance of receiving District Awards including
the Early Bird Patch and improves your club’s
officer’s chances at being distinguished.
For the best chance of receiving this, send your
invoice on Oct. 15th. (More on this later)
The final date for dues to be received is Dec.
1st.
At this point, clubs are marked as delinquent,
and the club and its members are no longer in
good standing.
Schedule for Early Bird Dues
First Meeting: Announce the total cost of dues.
September 6th: Use email or text messaging to announce
that dues and member information are due.
September 13th: Contact members who have not paid yet.
September 20th: Double check to make sure you have all
the required information and money.
October 1st: Access the Membership Update Center with
the password your faculty advisor created.
October 4th: Review the school’s dues policy with your
faculty advisor.
October 10th: Generate and Print your Membership Center
Invoice.
October 11th: Provide your bookkeeper with the invoice,
and request a check.
October 15th: Make sure check is being mailed to Key Club
International.
Using the Membership Update Center
The Membership Update Center is open on October 1 for
clubs to start entering members. Entering members should
be done by the club secretary.
Go to www.floridakeyclub.org/dues.
Click on “CLICK HERE TO PAY DUES” which will take you to
the Membership Update Center login page.
Use your advisor’s email address and password that your
advisor set up to login (see below for password set-up
instructions).
After you’re logged in, fill in the information or edit the
information for all members (for example, delete graduated
seniors).
Once your club membership is completely updated, print
the invoice and mail it with the dues check or credit card
information to the address on the invoice.
Using the Membership Update
Center (Continued)
The first time you use the system, do not fill in your email or
attempt to put in a password. Instead, click Register/Reset
Password the first time you attempt to use the Membership
Update Center.
Enter the faculty advisor’s email address on record and a
hyperlink will be sent that email to set up your password.
Check your email and your spam folder for the email.
If an advisor or club secretary is having problems accessing
the information, send an email to member services with the
problem AND include all of their contact information for
updating (club’s full name, your name, email, phone). This
information must be emailed.
Clubs can now begin entering members (go to Six Easy
Steps to Pay Dues above).
Further Information on Dues
More information can always be found at:
http://www.floridakeyclub.org/dues
Talk to your Lieutenant Governor, Zone
Administrator, or District Treasurer.
DEVELOPING A
CLUB BUDGET
What is a budget?
What is a budget?
Why plan?
What are the components of a budget?
Income Portion of Budget
Key Club of Awesome High School
2012-2013 BUDGET
Description or Comments
Actual Budgeted
Income
Starting Balance
Dues:
Club
District
International
Fundraising (to benefit club):
Car Washes
Bake Sales
Candy Sale
Kiwanis Subsidies
District Conference
International Convention
Members' Contributions
District Conference
International Convention
Fundraising (to community):
Trick or Treat for UNICEF
Rock for The Eliminate Project
Arroz con Pollo Dinner for ACS
Total Income
Beginning of year balance
Total $20.00 per member
$9.00 x 50 Members Paid
$4.50 x 50 Members Paid
$6.50 x 50 Members Paid
0.00
110.00
0.00
0.00
0.00
450.00
225.00
325.00
8 x $200 each
4 x $250 each
100 Orders x $6 per Order.
Donations from Kiwanis Club
$1000 for members; $365 for Fac. Adv.
0.00
0.00
0.00
1600.00
1000.00
600.00
0.00
0.00
1365.00
1000.00
10 members x $150
2 members at $500 each
0.00
0.00
1500.00
1000.00
Net income (income minus expenses)
Net income (income minus expenses)
Net income (income minus expenses)
0.00
0.00
0.00
800.00
1200.00
2500.00
$0.00 $13,675.00
Expense Portion of Budget
Description or Comment
Expenses
Fundraising:
Candy Sales
Dues:
District
International
T-Shirts
Officer Expenses:
President
Vice President
Secretary
Treasurer
Editor
Directors
Officer Pins
Club Supplies:
Food
Membership drive supplies
Scrapbook
Convention and Conferences:
Trainings
District Conference
International Convention
End of Year Installations and Social
Miscellaneous
Donations
Trick or Treat for UNICEF
Rock for The Eliminate Project
Arroz con Pollo Dinner for ACS
Total Expenses
NET (Income minus Expense)
Actual Budgeted
100 Orders x $2 per Order.
0.00
200.00
$4.50 x 50 Members
$6.50 x 50 Members
$6 x 50 Members (Included in club
dues)
0.00
0.00
225.00
325.00
0.00
300.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50.00
25.00
50.00
25.00
50.00
100.00
54.00
$50 x 9 meetings
0.00
0.00
0.00
450.00
100.00
200.00
9 officers x $10 for KCKC & SZR
$300 X 10 including bus
$1000 X 2 members
0.00
0.00
0.00
0.00
0.00
90.00
3000.00
2000.00
600.00
200.00
To Kiwanis International Foundation
To Kiwanis International Foundation
To American Cancer Society
0.00
0.00
0.00
800.00
1200.00
2500.00
$0.00
$12,544.00
$0.00
$631.00
5 Exec + 4 Directors x $6
FUNDRAISING
Why do we Fundraise?
To generate enough funds to support
both our administrative and service
accounts, we fundraise.
While it takes some creative thought
and effort, there are three basic
categories to fundraising:
• Services
• Sponsorship
• Sales
Service Fundraisers
Doing odds jobs and small tasks is
a great way to earn funds for any
organization.
Examples include:
• Bagging Groceries
• Car Washes
• Performing odd jobs for minimal
cost
Sponsorship Fundraisers
Fundraisers where you seek sponsors
can be a lot of fun since they can be
paired with social events:
• Bowl-a-thons
• Dance-a-thons
• Walk-a-thons
Also, you can seek corporate sponsors
by selling advertisements or by telling
them they can make a tax-deductible
donation.
Sales Fundraisers
Organizations like the Girl Scouts are
successful because of a product.
Key Club International and Kiwanis
both have licensed merchandise:
• www.keyprofits.com: Lollipops,
Candy, and Smencils
• www.kiwanispeanutday.com:
Trail Mix and Nuts
Project and Budget Resources
District Treasurer ([email protected])
Your sponsoring Kiwanis Club (their
club treasurer)
www.FloridaKeyClub.org > The
Eliminate Project Idea book
www.KeyClub.org > Fundraising
Projects (search)
Advisors, Teachers, Parents
THE FLORIDA
OPPORTUNITY FUND
(FLOF)
What is FLOF?
FLOF, or the Florida Opportunity Fund, is a
grant for service projects specifically in the
Florida District.
With FLOF your club can receive up to 2/3
of the funds necessary for a project
between the amounts of $100 and $1,000.
Only clubs in good standing can apply.
How to Apply for FLOF
Go to www.FloridaKeyClub.org/FLOF
Click on the FLOF Application button
Follow instructions and fill out application
Applications must be received by May 15th
for all projects between June 1 and
September 30. Grants will become
available again on October 1.
You may submit an application before
October 1; however, you will not receive
your grant until after October 1.
How to Apply for FLOF:
The Conclusion and Follow-up
For projects before March 1, clubs must submit their
Part VIII “Follow-Up” report by the earlier of within
three weeks after project completion or the
beginning of an ongoing project or by March 5.
If clubs do not submit their Follow-Up Report or do
not account for the money spent, they will need to
return all FLOF funds to the District, will be ineligible
to receive awards at the upcoming District
Conference, and will be ineligible to receive a FLOF
grant of the current and next year.
The Youth Opportunity Fund
The Youth Opportunity Fund (YOF) is
International’s grant program.
They will provide funding for projects
between $200 to $2,000 once a
year.
Clubs will receive decisions for
funding around mid-January.
How to Apply for YOF
This is a paper application that you need to print, fill
out, and mail to Kiwanis International Foundation.
Applications can be found at
http://www.keyclub.org/service/fund/yof/yofgrant.
aspx
Applications must be postmarked by October 15.
You must have an adult advisor to apply
(Faculty/Kiwanis advisor or a school administrator).
Submit a final written report within 2 weeks of the
completion of the project.
Use all grant money for the purposes detailed in
your application.
Keep accurate financial records and include the
records in your final report.
KEEP ALL RECEIPTS.
Further Information
If you have any questions or concerns
contact your Division’s Lieutenant
Governor, your Assistant Administrator, or
District Treasurer Kristen Truong.
More information is always available at:
http://www.keyclub.org/
http://www.floridakeyclub.org/