Transcript Creating and Delivering Oral and Online Presentatations

Creating and Delivering
Oral and Online
Presentations
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 1
Build Your Career
with Oral Presentations
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Display your skills
Think on your feet
Grasp complex issues
Handle challenges
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 2
Three-Step Process
• Planning
• Writing
• Completing
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 3
Planning Presentations
• Analyze the situation
• Select the medium
• Organize the information
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 4
Analyzing the Situation
• Purpose
• Audience
– Inform
– Emotional state
– Persuade
– Language issues
– Collaborate
– Circumstances
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 5
Selecting the Medium
• In-person presentations
• Podcasts
• Webcasts
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 6
Organizing Presentations
• Define the main idea
• Limit the scope
• Choose the approach
• Prepare the outline
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 7
Planning Outline
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State purpose and main idea
Organize major points and subpoints
Identify introduction, body, and close
Show your connections
Show your sources
Choose a title
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 8
Speaking Outline
• Follow the planning outline
• Condense points and transitions to
keywords
• Add delivery cues
• Arrange your notes
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 9
Writing Presentations
• Adapting to your audience
• Composing your presentation
– Formality
– Audience
– Subject
– Message
– Conclusion
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 10
Creating the Introduction
• Arouse interest
• Build credibility
• Preview the message
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 11
Composing the Message
• Limit the main points
• Connect the ideas
• Engage the audience
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 12
Writing the Conclusion
• Restate the main points
• Describe the next steps
• Close the presentation
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 13
Completing Presentations
• Revise the message
• Master the delivery
• Prepare to speak
• Overcome anxiety
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 14
Mastering the Delivery
• Memorizing
• Reading
• Impromptu speaking
• Speaking from notes
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 15
Preparing to Speak
• Know the location
• Consider the audience
• Adapt the content
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 16
Overcoming Anxiety
• Extra material
• Get comfortable
• Practice
• Don’t panic
• Think positively
• Focus on message
• Visualize success
• Engage audience
• Take deep breaths
• Seek friendly faces
• Be ready
• Keep going
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 17
Appearing More Confident
• Don’t rush
• Maintain eye contact
• Stand tall
• Control your gestures
• Use your voice
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 18
Responding to Questions
• Focus on the questioner
• Respond appropriately
• Maintain control
• Survive the hot seat
• Encourage questions
• Conclude the presentation
© Prentice Hall, 2008
Business Communication Today, 9e
Chapter 16 - 19