Transcript School District Budget Presentation FY 2012

Fairfield Community School District
Budget Presentation
FY 2012
Kimberly Sheets, Business Manager
Donald Achelpohl, Superintendent
Enrollment
• We’ll first look at the categories of enrollment as
they impact our district.
– Our Headcount enrollment is the number of resident
students. This number does not take into account the
impact of open enrollment but serves as the primary
driver of the amount of state funding we receive.
– Special Education Weightings are the additional
amount we get to “count” a student for purposes of
the state funding formula. An increase in weightings
means more funds to support our students with
special needs.
Enrollment
• Supplementary Weightings are other subgroups of
students that the funding formula alots additional
funds. This can include English Language Learners,
sharing, or reorganization incentives.
• Preschool Budget Enrollment is the number of
students we count for purposes of 4 year old
preschool. This number represents 60 percent of the
actual number of children served (the state only
provides 60% of the cost of K-12 students).
• Lets look at each of these in turn.
Enrollment
Headcount Enrollment
1,760.0
1,752.9
1,750.0
1,740.0
1,730.0
1,720.0
1,710.0
1,710.0
1,700.0
1,690.0
1,680.0
FY 2011
FY 2012
The Fairfield
School District's
Headcount
Enrollment declined
by 42.9. This is a
decrease of 2.4%
compared to FY
2011.
Special Education Weightings
Special Ed Weightings
270.0
265.6
265.0
260.0
255.0
250.9
250.0
245.0
240.0
FY 2011
FY 2012
The Fairfield
School District's
Special Ed
Weightings
declined by 14.7.
This is a decrease
of 5.5% compared
to FY 2011.
Supplementary Weightings
Supplementary Weightings
23.5
23.2
23.0
22.5
22.0
21.5
21.4
21.0
20.5
20.0
FY 2011
FY 2012
The Fairfield
School District's
Supplementary
Weightings
increased by 1.9.
This is a increase of
8.7% compared to
FY 2011.
Total Weighted Enrollment
Weighted Enrollment
2,050.0
2,040.0
2,039.8
2,030.0
2,020.0
2,010.0
2,000.0
1,990.0
1,984.1
1,980.0
1,970.0
1,960.0
1,950.0
FY 2011
FY 2012
The Fairfield
School District's
Weighted
Enrollment declined
by 55.7. This is a
decrease of 2.7%
compared to FY
2011.
Preschool Enrollment
Preschool Budget Enrollment
16.0
14.4
14.0
12.0
10.0
#DIV/0!
8.0
6.0
4.0
2.0
-
FY 2011
FY 2012
Spending Authority
• The state funding formula provides us
“spending authority”. We are limited in total
spending by the number of students we have
times what each student generates in dollars
(as set by the General Assembly).
• There are a number of components of our
General Fund spending authority that are set
by the state, these include the following:
Sources of Spending Authority
+ Regular Program District Cost (RPDC)
+ Budget Guarantee
+ RPDC with Budget Guarantee
+ Supplementary Weighting District Cost
+ Special Education District Cost
+ Teacher Salary Supplement District Cost
+ Professional Development District Cost
+ Early Intervention District Cost
+ AEA District Cost
+ Dropout Prevention District Cost
= Combined District Cost
Regular Program District Cost (RPDC)
Regular Program District Cost
$10,350,000
$10,300,000
$10,250,000
$10,200,000
$10,150,000
$10,100,000
$10,050,000
$10,000,000
$9,950,000
$9,900,000
FY 2011
FY 2012
The Fairfield
School District's
Regular Program
District Cost
declined by
$252,381. This is a
decrease of 2.4%
compared to FY
2011.
Budget Guarantee
Budget Guarantee
The Fairfield
School District's
Budget Guarantee
increased by
$180,425. This is a
increase of 103.1%
compared to FY
2011.
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$FY 2011
FY 2012
Regular Program District Cost with
Budget Guarantee
RPDC with Budget Guarantee
The Fairfield
School District's
RPDC with Budget
Guarantee declined
by $71,956. This is
a decrease of .7%
compared to FY
2011.
$10,500,000
$10,480,000
$10,460,000
$10,440,000
$10,420,000
$10,400,000
$10,380,000
$10,360,000
FY 2011
FY 2012
Final Comments on Spending
Authority
• The district faces several challenges:
• Continued declining enrollment
• Even with the budget guarantee that is
allowed, we have less authority to spend than
last year.
• As we all know, costs continue to rise.
• Budget cuts are hard on everyone, but we
made the hard decisions and now we are
turning the corner.
Property Taxes for the General Fund
• The funding per student is paid for by a combination
of local property tax dollars and funds from the state
(“state aid”).
• Statewide, property taxes make up about one third
of total funding in our General Fund (where we pay
for teachers and most of our non-facility related
programs).
• The mix of property tax and state aid is determined
by formula, a district with lower valuation will have
higher tax rates than a district with more property
value.
General Fund Property Tax
Components
• There are 5 components of a school district’s
General Fund rate. They include:
+ Uniform Levy
+ Additional Levy
+ Instructional Support Levy (optional)
+ Cash Reserve Levy – SBRC
+ Cash Reserve Levy – Other
= Total General Fund Levy
Uniform Levy Property Taxes
Uniform Levy
The Fairfield
School District's
Uniform Levy
increased by
$120,827. This is a
increase of 4.%
compared to FY
2011.
$3,140,000
$3,120,000
$3,100,000
$3,080,000
$3,060,000
$3,040,000
$3,020,000
$3,000,000
$2,980,000
$2,960,000
$2,940,000
FY 2011
FY 2012
Additional Levy Property Taxes
Additional Levy
The Fairfield
School District's
Additional Levy
increased by
$266,356. This is a
increase of 11.8%
compared to FY
2011.
$2,550,000
$2,500,000
$2,450,000
$2,400,000
$2,350,000
$2,300,000
$2,250,000
$2,200,000
$2,150,000
$2,100,000
FY 2011
FY 2012
Instructional Support Levy Property
Taxes
ISL
$460,000
The Fairfield
School District's ISL
increased by
$66,996. This is a
increase of 17.7%
compared to FY
2011.
$440,000
$420,000
$400,000
$380,000
$360,000
$340,000
FY 2011
FY 2012
Total General Fund Levy Property Taxes
Total General Fund Levy
The Fairfield
School District's
Total General Fund
Levy increased by
$365,955. This is a
increase of 4.8%
compared to FY
2011.
$8,000,000
$7,900,000
$7,800,000
$7,700,000
$7,600,000
$7,500,000
$7,400,000
$7,300,000
FY 2011
FY 2012
Assessed Valuation
Fairfield Community School District
Assessed Valuation Comparison
(Valuation Including Gas & Electric)
January 2010
Jefferson County
Henry County
Van Buren County
Wapello County
Washington County
Total Valuation
January 2009
Increase
574,588,681
552,359,680
4.02%
482,922
467,328
3.34%
2,335,294
2,235,604
4.46%
95,907
91,454
4.87%
742,203
715,499
3.73%
578,245,007
555,869,565
4.03%
Instructional Support Levy
(ISL)
• Established by board resolution for a period of
5 yrs, or approved by the voters for 10 yrs.
• The program may be funded by all property
tax or a combination of property tax and
income surtax.
• The total we generate can’t exceed 10% of the
district’s regular program district cost.
• Can be used for any general fund purpose.
ISL, Cont’d
• For 2012, the ISL will generate:
$445,887 in property tax $$
$384,639 from income surtax (4%)
$ 23,212 in state aid (adjusted/reduced)
• Total revenue of $853,738.
• We also get spending authority to match.
ISL, Cont’d.
• Fairfield’s history has been to pass a board
resolution for a 5 year levy.
• Our current levy expires in 2012.
• We need to take steps to renew this levy
authority.
• More information later.
Cash Reserve Levy
• A mechanism to levy property tax to build up
our cash reserves.
• Cash flow purpose – to carry us through the
lean months when no money is coming in.
• Goal is to avoid short term borrowing.
• Does Not Generate Authority to Spend!
Cash Reserve, Cont’d.
•
•
•
•
•
Last year’s total cash reserve = $1,925,878.
This year’s total cash reserve = $1,837,654.
Last year, ended the year with a cash deficit.
Periodic shortfalls in fall and early spring.
Current cash projections show a shortfall
again this fall, but not next spring.
• Position is improving!
Non General Fund Levies & Funds
•
•
•
•
•
•
•
•
Management Fund
Library Fund (not used)
PPEL Fund
PERL Fund (not used)
Activity Fund
Capital Projects Fund
Debt Service Funds
Nutrition Funds
Management Fund
• This fund is used to pay for property, liability,
and vehicle insurance as well as early
retirement benefits and unemployment.
• In FY12 we will levy $644,732 in the
Management Fund.
• This is equal to 1/3 of the nearly $1.3M early
retirement liability we incurred last year, plus
a sufficient amount for the anticipated
insurance and unemployment expenses.
Physical Plant and Equipment Levy
(PPEL) Fund
• Fairfield has a voter-approved levy of $.67 per
thousand.
• In FY12 this will generate $390,393.
• We use this money primarily for school buses
and computer equipment.
• This levy authority will expire in 2015.
• FYI- Fairfield does not utilize the ‘regular’ PPEL
levy of $.33 per thousand.
Activity Fund
• The Student Activity Fund is not a property tax levy.
Income is generated through local student activities
and sales.
• Expenditures in this fund, like all funds, have to be
tracked and included in our “certified budget”.
• Remember the certified budget is the published
budget allowing us to spend in the 4 categories of
Instruction, Support Services, Noninstructional
Programs, and Other Expenditures.
Capital Projects Fund
• The Capital Projects Fund is not a levy we
control either.
• This is the state-wide 1¢ sales tax. Also known
as SAVE funds.
• We need to estimate the revenue we will
receive so that we can track expenditures and
include them in determining if we stay with in
our certified budget parameters.
Debt Service Fund
• Again, not a levy we will use. But we will use the fund to
show long term debt transactions.
• If we had long term debt in general obligation bonds, we
would use this levy to pay off the bonds.
• Our new tax revenue bonds were sold so that we could
borrow against future revenue from the sales tax money
(SAVE funds). That revenue will come in automatically.
• You will see that as we make payments on those revenue
bonds, we will transfer money from SAVE to Debt Service.
The law requires all long term debt be paid from the Debt
Service Fund.
• We also use this fund to show payments against long term
capital leases (computer lease).
Nutrition Fund
• Once again, not a levy we control, but
transactions we need to track.
• Revenue from lunch and breakfast sales are
estimated and the expenditures are tracked as
part of our certified budget.
Other Funds
• The district also has a few other funds that
have very limited transactions, but the activity
needs to be tracked since it counts as part of
our certified budget.
• These funds are:
– Flexible Benefits, an internal service fund
– Agency Fund, for consortium money (PLTW) and
other funds held for others (memorials).
Three Budgets
• Cash Budget (Cash management, regulated by the
cash reserve levy)
• Authorized Budget (Spending Authority, driven by
the Aid and Levy Formula)
• Certified Budget (4 Published Categories, limits set
by estimating revenues and expenditures)
– All important, all need to be monitored.
– Tonight, we will be asking the board to approve a tax levy
which will in fact set our budget in all three areas.
Property Tax Levy
FY12
FY11
General Fund
13.70543
13.59876
0.10667
Management
1.11498
1.19318
-0.07820
Voted PPEL
0.67000
0.67000
0.00000
$15.49041
$15.46194
$0.02847
Total Levy
Change
Levy Comparisons
Selected School Districts
District
FY09 Levy
FY10 Levy
FY11 Levy
Published FY12
Levy **
Difference
2011-12
Mt. Pleasant
$13.84
$13.98
$14.41
$14.40
-$0.01
Keokuk
$17.97
$18.53
$18.61
$19.35
$0.74
Ft. Madison
$14.53
$14.80
$15.86
$14.74
-$1.12
Fairfield
$14.65
$14.47
$15.46
$15.49
$0.03
Washington
$14.98
$16.66
$17.46
$16.90
-$0.56
Burlington
$16.33
$16.36
$17.83
$17.12
-$0.71
Oskaloosa
$16.72
$16.75
$17.48
$16.99
-$0.49
Iowa City
$14.19
$14.19
$14.69
$14.69
$0.00
State Average (Mean)
$14.70
$14.80
$15.20
State Median
$14.61
$14.57
$14.89
Questions and Contact
• Thanks for taking the time to understand the
district’s FY 2012 budget.
• Please let us know if you have any questions
or comments.
• Contact info:
– Kimberly Sheets, ph 472-2655,
[email protected]
– Don Achelpohl, ph 472-2655,
[email protected]