Transcript No Slide Title

North Carolina
CTS Committee Meeting
October 17, 2000
Today’s Agenda
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CTS Program Overview
CTS Committee Overview
Agreement/Tasking Process
Open Discussion
Rollout/Working Groups
Action Items/Wrap Up
CTS Program Overview
Purposes of the NFIP
1. Make flood insurance
available
2. Identify floodplain
areas and flood risk zones
3. Provide framework for a community’s
floodplain management ordinances
FEMA’s Flood Hazard
Mapping Program
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Fundamental tenet is to provide
up-to-date, accurate flood hazard
information
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Flood hazards are dynamic
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Flood map inventory must be continually
updated and maintained
Importance of Updated Flood
Hazard Information
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With up-to-date flood hazard data:
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Map users can make prudent siting,
design, and flood insurance purchase
decisions
Communities can administer sound
floodplain management programs
Digital FIRM
+
Base
=
Topography
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Flood Data
Digital
FIRM
Cooperating Technical
Partners (CTPs)
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New approach for FEMA’s flood
mapping
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Formal partnership with local
communities, regional agencies,
and/or States
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Build on local/regional/State mapping
knowledge and capability
North Carolina’s Flood
Mapping Program
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Program established to implement the
Cooperating Technical State Partnership with
the Federal Emergency Management Agency
(FEMA), signed September 15th
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Ownership and responsibility for Flood
Insurance Rate Maps (FIRMs) delegated to
State
Why North Carolina Is
Undertaking This Project
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State’s vulnerability to hurricanes
and flooding
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14 federally declared disasters since 1989
Hurricane Floyd damages = $3.5 billion
4,117 uninsured/under-insured homes
destroyed as result of Hurricane Floyd
Accurate, up-to-date flood hazard
information crucial to protect lives
and property
Why North Carolina Is
Undertaking This Project
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Hurricane Floyd revealed flood hazard
data and map limitations
Age of North Carolina FIRMS
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FEMA’s mapping budget is finite
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55% at least 10 years old
75% at least 5 years old
North Carolina receives only one updated
flood study for one county per year
Many counties and communities lack
resources to take on this responsibility
Project Components
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Developing Flood Hazard Studies through
Community Mapping Needs Analysis (Scoping)
Acquiring high-resolution topographic data and
accurate Digital Elevation Models (DEMs)
Conducting engineering studies
Generating countywide digital FIRMs (DFIRMs)
Designing and implementing state-of-the-art,
dynamic IT infrastructure
Supporting real-time flood forecasting and
inundation mapping capability
Funding for This Project
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In August 2000, North Carolina General
Assembly Approved Funding for first
Six River Basins ($23 million)
FEMA has contributed $6 million, as
well as in-kind professional services
North Carolina is also working with
other Federal partners to secure
additional funding
How the Flood Mapping
Program Will Be Managed
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North Carolina Office of State Budget,
Planning and Management (OSBPM)
will oversee and manage the program
day-to-day
OSBPM will coordinate closely with
CTS Committee
How the Flood Mapping
Program Will Be Managed
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NCGS will be involved in the acquisition of
topographic data and development of
DEMs
CGIA will be involved in development and
acquisition of digital base maps,
production of DFIRMs, and
implementation and operation of
Information System
How the Flood Mapping
Program Will Be Managed
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NCDEM will be involved with scoping
process/ identification of community
mapping needs and prioritization of flood
hazard studies.
NCDEM will also be involved in providing
outreach, education, and assistance to
communities on how to best utilize
information for mitigation and planning
purposes.
North Carolina’s Goals
for CTS Program
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Current, accurate data for sound siting
and design decisions
Better floodplain management to
reduce long-term flood losses
Updated data to alert at-risk property
owners of the need for flood insurance
Faster, cheaper FIRM updates
North Carolina’s Goals
for CTS Program
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Digital format to allow:
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More efficient, precise flood risk
determinations
GIS analysis and planning
Online access 24 hours a day
DEMs will be useful for almost any
engineering or planning application
The Flood Mapping
Process
Scoping
Map
Production
Scoping
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Research/inventory all available
elevation, flood hazard, and digital
base map data
Assess existing flood hazard data on
effective FIRMs
Determine appropriate technical
method for developing up-to-date flood
hazard data and establish priority level
Scoping
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Conduct outreach activities to
determine needs for updated FIRMs
Identify data that need to be
developed or acquired
Determine proposed scales, paneling
scheme, and format for DFIRM
production
Getting upfront buy-in from community
on what should and will be studied
SCOPING
PRODUCTION
Step 1
Step 2
Step 3
Step 4
Step 5
Initial Research
and Community
Coordination
Initial
Scoping
Meeting
Draft
Basin
Plans
Final
Scoping
Meeting
Final Basin
Plans
Initial
Scoping
Meetings
Develop
Draft
Basin
Plans
Final
Scoping
Meetings
State
Kickoff
Meeting with
County/Local
Floodplain
Administrators
Questionnaire
State
Mapping
Needs
Assessment
NC
Scoping
Database
Generate
Initial
Scoping
Package
Finalize
Basin
Plans
FEMA
Effective
FIS & FIRM
Research
FEMA
Evaluate
Post-Floyd
Data
Process for Scoping Six River Basins
in Eastern North Carolina
Prepare
Delivery
Orders
& CTC
Mapping
Activity
Agreements
& Update
CTS
Mapping
Agreement
Analysis
and
Mapping
Step 1—Initial Research and
Community Coordination
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August 31, 2000, kickoff meeting—
community questionnaire
Complete Assessment of Community
Mapping Needs (CTC Agreement)
FEMA will research FIS/FIRM and other
data for each community
Evaluate post-Hurricane Floyd data
Step 2—Initial Scoping
Meetings
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Meetings in each county
Present results of Step 1 research
Ask for community input
Meet individually with county and each
community’s representatives
Each county and community will be
contacted to schedule the meeting
Step 3—Draft Basin
Plans
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Synthesize research and community
input
Draft basin plans will include:
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Comprehensive lists of flooding sources
to be updated
Counties for which DFIRMs will be
produced
Overall schedule
Step 4—Final Scoping
Meeting
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Meetings held in each basin
Two or three separate meetings may
be held in larger basins
All impacted counties and communities
will be invited
Present draft basin-wide plans
Provide final opportunity for input
Step 5—Final Basin
Plans
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Final basin plans will be used to:
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Complete CTS Task Agreement with FEMA
Develop Delivery Orders for our mapping
contractor
Develop CTC Mapping Activity
Agreements with any counties or local
communities
Production phase will then begin
Map Production
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See Production Process Flowchart in handout
package (Attachment to MAS E)
Acquisition of high-resolution topographic
data
Generation of accurate DEMs
Updated engineering analyses and floodplain
mapping
Conducting hazard analyses and producing
updated DFIRMs
State will contract with a private sector firm
to conduct this work
Community Review
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Preliminary countywide DFIRMs issued
to each county and its communities for
review and comment
County meetings to present maps and
provide opportunity for comment
Statutory 90-day appeal period
Project Schedule
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By March 31, 2001 = Complete IT
infrastructure design
By August 2002 = Complete acquisition
of raw elevation data, develop DEMs
and updated flood data, and produce
digital FIRMs for the six eastern river
basins (Cape Fear, Lumber, Neuse,
Pasquotank, Tar-Pamlico, and
White Oak)
Project Schedule
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By end of State FY 2005 = Produce
DEMs, updated flood data, and digital
FIRMs for remaining 11 river basins
Enter “maintenance” phase
CTS Committee Overview
Purpose and Role of
CTS Committee
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Strategic planning for program direction and
associated activities
Provide input and feedback regarding data
and products
Facilitate multi-level government
coordination
Provide technical and programmatic
expertise and advice
Review and concur on Mapping Activity
Statement Agreements
CTS Committee Member
Organizations
Federal Agencies:
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FEMA
USGS
NASA
USACE
EPA
NOAA
HUD
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NOAA
NWS
SBA
EDA
DOT
USDA
CTS Committee Member
Organizations
State Agencies:
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OSBPM
NCDEM
NCGS
CGIA
Land Records
Management Div.
DENR
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NCDOT
NC Office of
Information
Technology
Dept. of
Insurance
CTS Committee Member
Organizations
Other State Organizations:
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General Assembly
GICC/Statewide Mapping Advisory
Committee
League of Municipalities
Association of County Commissioners
North Carolina State University
CTS Committee Member
Organizations
Local Government Agencies:
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Greensboro
Asheville
Lenoir County
Wake County
New Hanover County
Charlotte/Mecklenberg County
CTS Committee Member
Organizations
Technical Advisors:
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NC Floodplain Managers Association
Professional Engineers of NC
NC Society of Surveyors
ASPRS, NC Chapter
URISA, NC Chapter
NC Citizens for Business and Industry
FGDC
Open GIS Consortium
Structure of CTS
Committee
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Chaired by John Dorman, OSBPM
Executive Committee
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Day-to-day oversight of program
Chaired by John Dorman, OSBPM
Membership includes CGIA, NCGS, DEM, and
FEMA
Will refer items to the overall CTS
Technical Working Groups
CTS Committee
Logistics
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Committee Bylaws under development
Plan to meet on monthly basis initially
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November 14, 2000
December 12, 2000
January 16, 2001
February 13, 2001
Bi-monthly thereafter
Agreements/Tasking Process
Agreements versus
Delivery Orders
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Agreements
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Negotiated and signed by CTS Partners
Include overall MOA, funding agreements,
and Mapping Activity Statements
Delivery Orders (DOs)
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State contracting with private A/E firm(s)
DOs are mechanism to complete work
agreed to by CTS Partners under the
Mapping Activity Statements
Hierarchy of
Agreements
Memorandum of Agreement
Funding
Agreement
No. 1
Mapping
Activity
Statement
A
MAS
B
Funding
Agreement
No. X
MAS
C
MAS
D
MAS
E
MAS
F
MAS
MAS
MAS
Memorandum of
Agreement
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Establishes formal overall partnership
between State and Federal and local
Partners
State, FEMA, and other Federal
Partners will collaborate on flood
hazard identification and post flood
disaster hazard verification activities
Establishes CTS Committee
Signed by State and all Partners
Funding Agreements
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Written under “umbrella” of overall
Memorandum of Agreement
Summarizes available funding sources
and amounts for specific mapping
activities
Ties funding to specific Mapping
Activity Statements
Signed by all partners contributing
funding to the relevant activities
Mapping Activity
Statement
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State and Partners will develop
Mapping Activity Statements for
specific activities
References overarching Funding
Agreement
Signed by State and all Partners
contributing products, services, funding
and/or technical support to the activity
Mapping Activity
Statement
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Also Specifies:
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Scope
Period of
Performance
Standards
Schedule
Products
Certification
requirements
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FEMA Technical
Assistance and
Resources
QA/QC Process
Subcontractors
Reporting
Point of Contact
Mapping Activity Statements
Currently Being Developed
A
Project Scoping for Six Eastern River Basins*
B
Information Management System
C
Digital Base Map for Six Eastern River Basins*
D
Digital Elevation Data Development for Six
Eastern River Basins*
E
Updated Flood Hazard Data and Digital FIRM
Production for Six Eastern River Basins*
*Future Mapping Activity Statements will be developed
for the remaining Basins in the State
Mapping Activity Statements
Currently Being Developed (cont.)
F
Technology and Data Standards
G
Real-Time Flood Forecasting and Inundation
Mapping
H
Inter-Agency Coordination
** Post-Flood Hazard Verification (Template)
**Will be used to execute separate MASs for specific
flooding disasters
A—Project Scoping for
Six Eastern River Basins
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Complete research and assessment
of available data
Coordinate with counties and
communities
Determine project scopes for six
eastern basins
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Flood data update methods
Digital FIRM production
A—Project Scoping for
Six Eastern River Basins
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Funding Support: State and FEMA
Implementation: State and FEMA
Technical Support: FEMA
B—Information
Management System
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Design, develop, and implement
dynamic, state-of-the-art secure IT
system to analyze, maintain, archive,
and disseminate flood maps and
associated data
Funding Support: State and FEMA
Implementation: State, FEMA, and
USGS (FGDC and EROS)
Technical Support: All
C—Digital Base Map Development
for Six Eastern Basins
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Acquire base map data that will be
used for digital FIRM production for six
eastern basins
Primary base maps will be DOQs
C—Digital Base Map Development
for Six Eastern Basins
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Funding Support: State, USDA, and
USGS
Implementation: State, USDA, and
USGS
Technical Support: FEMA, NASA, USDA,
NOAA, and USGS
D—Digital Elevation Data
Development for Six Eastern Basins
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Acquire elevation data that will be used
for flood hazard analyses for six
eastern basins
Produce seamless DEMs equivalent to
2-foot contour interval mapping
D—Digital Elevation Data
Development for Six Eastern Basins
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Funding Support: State, FEMA, and
USGS
Implementation: State
Technical Support: FEMA, NASA, and
USGS
E—Updated Flood Hazard Data and
Digital FIRM Production for Six
Eastern Basins
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Conduct hazard analyses (riverine,
lacustrine, and coastal) for six eastern
basins
Produce seamless countywide digital
FIRMs for affected counties and
communities
E—Updated Flood Hazard Data and
Digital FIRM Production for Six
Eastern Basins
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Funding Support: State, FEMA, and
USGS
Implementation: State, FEMA
Technical Support: FEMA, USACE,
USDA, and USGS
F—Technology and Data
Standards
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Builds on North Carolina mapping
program to help create geospatial data
and technology standards for NSDI
following FGDC procedures
Funding Support: State, FEMA, NASA,
and USGS
Implementation: State and USGS
Technical Support: All
G—Real-Time Flood Forecasting
and Inundation Mapping
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Create and maintain a real-time flood
forecasting and inundation mapping
capability
Consistent with NWS’ planned
Advanced Hydrologic Prediction
Services and USGS Real Time Hazards
initiative
G—Real-Time Flood Forecasting
and Inundation Mapping
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Funding Support: State, NOAA, USACE,
and USGS
Implementation: State and USGS
Technical Support: FEMA, NASA, NOAA,
USACE, USDA, and USGS
H—Inter-Agency
Coordination
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Ongoing coordination between all local,
regional, State, and Federal Agencies
involved in floodplain activities in North
Carolina
Establishes process for notifying State of
any proposed or existing major land use,
waterway, watercourse, or watershed
impacting flood hazards
Will allow FIRMs to be updated in timely
manner
H—Inter-Agency
Coordination
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Funding Support: All
Implementation: All
Technical Support: All
Current Status of
Agreements
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MOA signed 9/15/00
Funding Agreement Number 1
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Currently under development
Obligates State and FEMA funding for 6
Eastern Basins
Pertains to Mapping Activity Statements
A through F
Will be modified to include funding from
other Federal Agencies
Current Status of
Agreements
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Mapping Activity Statements
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Drafts for statements A through H in your
notebook
Negotiations to begin with other Federal
Agencies in near future
Current Status of
Contractor Selection
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Received LOQs from 4 firms on 9/22/00
17 member evaluation board (State,
Federal, local)
Completed interviews with four firms
October 12-13, 2000
Will select most qualified firm(s) by
11/1/00
Negotiated contract by 12/1/00
Current Status of
Contractor Selection
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Will request proposals for first two DOs
as part of contract negotiations
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IT Requirements Analysis and Preliminary
System Design
DEMs for six eastern basins
Draft copies included in your handouts
Working Groups
Working Groups
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Focus on specific technical and
programmatic areas:
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Post-Flood Hazard Verification
Information Technology
Topographic Data
Others established as needed
Post-Flood Hazard
Verification Working Group
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Chair: Gavin Smith, NCDEM
Members: FEMA, NWS, USACE, USGS,
others
As part of MOA, CTS partners agree to
collaborate to acquire post-event flood
data and generate flood recovery tools
CTS Committee Working Group members
on standby just prior to and/or in the
immediate aftermath of an event to
quickly determine scope
Post-Flood Hazard
Verification Working Group
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Scope will be defined based on:
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Nature and characteristics of event;
Needs of the parties to best respond to
and recover from event; and
Available funding for these activities
under Federal Response Plan.
Post-Flood Hazard
Verification Working Group
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Funded by FEMA as part of
Disaster Relief Funding
State and FEMA responsible for
implementation
Work will be mission assigned to NOAA,
USACE, and USGS
Template agreement currently under
development; will be used to execute
separate Mapping Activity Statements for
specific flooding disasters
Information Technology
Working Group
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Chair: Karen Siderelis, CGIA
Members: All Federal Partners, GICC, NC
Office of Information Technology, FGDC,
Open GIS Consortium, others
Draft Mapping Activity Statement
(Agreement B) and Delivery Order 1 in
notebook for review and comment
Topographic Data Working
Group
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Chair: Gary Thompson, NCGS
Members: FEMA, NASA, USGS, ASPRS,
NC Society of Surveyors, others
Draft Mapping Activity Statement
(Agreement D) and Delivery Order 2 in
notebook for review and comment
North Carolina
CTS Committee Meeting
QUESTIONS
????