Transcript Grant Writing Workshop - Oxford Educational Foundation

OEF
Oxford Educational
Foundation
PO Box 142
Oxford, PA 19363
620-932-7200
Grant Writing Workshop
Oxford Area School District
February 12, 2009
Susan Melrath and Etha McDowell
Agenda
OEF Professional Grants
• Checklist
• Deadline
How to Write Grant Requests
Where to look for Grants
What OEF can Offer
OEF Professional Grants
OEF
Oxford Educational Foundation
PO Box 142
Oxford, PA 19363
610-932-7200
To:
Professional Staff in Oxford Area School District (OASD)
From:
Oxford Educational Foundation (OEF), Jim McLeod, President
RE:
OEF Grants for the Calendar Year 2009
This is the 9th year that the OEF is soliciting proposals for Grants developed by
professional staff in the OASD. Requests for funding should be consistent with the
mission statement of the OASD. The requests must be reviewed, endorsed and approved
by the building administrator, must be outside the budget established by the Oxford
Board of School Directors, and must reach the desk of Dr. Raymond A. Fischer, OASD
Superintendent and member of the OEF, no later than 4 o’clock PM, Friday February 27,
2009. Electronic (or email) submissions are preferred. The OEF plans to make decisions
on the grant applications no later than March 31, 2009.
Preference will be given to proposals in the range of $250-$1,500. Pilot programs
that have the potential for being replicated and incorporated into future school budgets
are encouraged. No grants will be given for professional stipends. All requests must
include a provision for evaluation and assessment, and a budget that would expend the
entire grant by June 30, 2010. The grant recipient shall forward an assessment and
evaluation report that measures the success of the project to the OEF and the building
administrator no later than April 30, 2010.
Checklist requirements for funding:








Sponsor (professional participants)
Duration of the program or project
Number of students and name of building involved
Provision for evaluation and assessment
Amount of funding requested
Disbursement schedule
Approval by building administrator
Delivered to Dr. Fischer by February 27, 2009
(Date Received ____________________)
ANY PROPOSAL THAT DOES NOT INCLUDE ALL CHECKLIST ITEMS WILL BE
AUTOMATICALLY REJECTED!!!
A Grant writing session will be offered January 7, 2009 at 2:30 and 3:45 to offer tips on
successful applications for OEF and other grants. More information will be provided later.
If more information is needed, please contact Dr. Fischer at 610-932-6666 or
[email protected].
OEF Professional Grants
,
Request for OEF Grant for the Calendar Year 2008
Sponsors: Gail Roberts (Penn's Grove Reading Specialist), Kathleen Wagoner (Penn's
Grove Librarian), Angela Wilbanks (Penn's Grove 7th Grade Language Arts
teacher)
Proposal:
We are requesting money to purchase books for Literature Circles activities for 7th
grade students. The students will be reading novels and nonfiction on the theme of
immigration. This theme ties in with the 7th grade Social Studies curriculum. Seventh
graders study Geography. One of the five main themes of Geography is Movement how and why people move. Of course, immigration is a current issue and one that is
important to some of our students. Our students will be reading about immigration
during different time periods in history and will be able to discover that issues being
discussed today are similar to concerns of the past.
The use of Literature Circles is considered to be a "Best Practice" in education. Our
Language Arts Department has been reading and discussing a book Literature Circles in
Middle School with the goal of implementing some Literature Circles activities in Penn's
Grove. During Literature Circles, students discuss books in small groups and complete
assignments with the guidance of the teacher. Students have the opportunity to practice
their reading skills in a format that also allows them to interact with their peers,
something that is important to middle school students. Conversations during Literature
Circles allow students to practice responding to each other in respectful, thoughtful ways
and can allow students to see each other in a different light.
Mrs. Roberts will use the Literature Circles activities with students in her remedial
classes. Her seventh grade students spend their Language Arts and Social Studies blocks
with her. These materials will help reinforce reading strategies and Social Studies
concepts for these students. Mrs. Roberts and Mrs. Wilbanks will also work together to
pilot these materials and develop activities for one of the seventh grade teams. This will
take place during the 2008-09 school year. In the future, these materials will be used by
all 7 grade Language Arts teachers. In addition, after implementing the Literature
Circles with the 7th graders, we plan to look for materials for 8th graders on a different
theme. During the 2008-09 school year approximately 100 students will be reading these
books.
All students involved will be reading the nonfiction selection. We want our students to
have more experience reading nonfiction because the ability to read this genre helps with
future success in school, and much of real-life reading involves nonfiction materials.
The students will have some choice in deciding which novels they will read. The novels
we selected are all by highly regarded, well-known authors. In addition, there are
Accelerated Reader (AR) tests available for these books, so that students will be able to
earn points for their AR goals by reading these materials.
Under Mr. Hamburg's direction, the Penn's Grove faculty will be moving in the
direction of more co-teaching. This project would encourage-co-teaching because Mrs.
Roberts and Mrs. Wilbanks will be helping other teachers implement the Literature
Circles activities in the future.
OEF Professional Grants
,..-
A committee of teachers has been and will be involved in the 'selection of materials for
Literature Circles. In addition to Gail Roberts, Kathleen Wagoner, and Angela Wilbanks,
three other teachers are on the committee: Joyce Sutton (Special Education teacher),
Wynne Milner (ATP teacher), and Chris Grouzes (8th grade Language Arts teacher).
Duration of project:
Five classes will each spend approximately three weeks using the books during the 0809 schoolyear. In the future, 13 seventh grade classes will be using the materials.
Number of students involved:
Approximately 100 Penn's Grove students will be involved during the 08-09 school
year. If the project is as successful as we expect it to be, eventually all Penn's Grove
students will participate in Literature Circles activities.
Provision for evaluation and assessment:
Mr. Hamburg will observe some of the activities. Students will be evaluated on their
participation in the discussion groups and -comprehension of the materials through the use
of rubrics which will be shared with the students before the activities begin. Mrs.
Roberts and Mrs. Wilbanks will evaluate the activities and make changes accordingly in
how the materials will be used in the future. Students' reactions to the activities will be
taken into account. A report will be submitted to OEF at the end of the 08-09 School
year.
Materials Requested:
35 copies - Esperanza Rising by Pam Munoz Ryan ($11.56 each Follett Bound)
35 copies - Letters From Rifka by Karen Hesse ($11.56 each Follett Bound)
35 copies - Maggie's Door by Patricia Reilly Giff ($4.22 each Follett paperback)
35 copies - Immigrant Kids by Russell Freedman ($12.55 each-Perma-Bound)
Follett Bound and Perma-Bound editions are covered paperbacks that last longer than
regular paperbacks but are less expensive than hardcover books. We would prefer getting
the Follett Bound or Perma-Bound editions, but have requested Maggie's Door
paperback to stay within the $1,500 OEF grant limit.
Amount of funding requested:
Ms. Wagoner has done research to find competitive prices for the materials. All of the
money will be used to purchase books. Neither company charges for shipping. The total
amount requested is $1,396.15. This amount is based on current prices as of March 25,
2008.
Disbursement schedule:
Penn's Grove School will order these materials with a 'school-district purchase order as
soon as the grant is approved so that the materials will be available for the 08-09 school
year.
-
How to Write Grants
General Format
Common Grant Application Form
Specific Grantor Forms
 On-line Form
 Grantor Instruction
How to Write Grants
General Format
1. Executive Summary:
• umbrella statement of your case and summary
of the entire proposal (1 page)
2. Statement of Need:
• why this project is necessary (2 pages)
3. Project Description:
• nuts and bolts of how the project will be implemented
and evaluated (3 pages)
How to Write Grants
General Format (Continued)
4. Budget:
• financial description of the project plus explanatory
notes (1 page)
5. Organization Information:
• history and governing structure of the nonprofit; its
primary activities, audiences, and services (1 page)
6. Conclusion:
• summary of the proposal‘s main points (2 paragraphs)
How to Write Grants
Common Grant Application Form
– Found at http://www.dvg.org/ Delaware Valley Grantmakers
– Checklist
 A completed Grant Application Cover Summary with contact information?
 A copy of the IRS letter confirming your organization’s 501(c )(3) status?
 A completed Grant Proposal Narrative not exceeding five (5) typed pages (excluding
attachments)?
 An itemized annual budget for your organization’s current fiscal year, with actual figures for
the previous fiscal year?
 An itemized budget, listing income and expenses, for this specific grant?
 Your organization’s most recent AUDITED financial statement or IRS Form 990?
 List of three largest funders in the last fiscal year and type of grant?
 Your organization’s latest annual report or summary of the prior year’s activities?
 Current Board list and affiliations?
 One-paragraph descriptions of key staff and their relevant qualifications?
 Grantee report (if previously funded)?
 Letters of agreement from any collaborating agencies (if applicable), and letters of support
and/or recent reviews or articles (if available)?
How to Write Grants
• Common Grant Application Form
– Used by the following Foundations
AcceptCRF?
Website
Grantm aker
1675 Foundation
Phone
610/896-3868
Em ail
ARAMARK
215/238-3271
The Bennett Family Foundation
610/983-9114
Brandyw ine Health Foundation
610/380-9080
Chester County Community Foundation
610/696-8211
Connelly Foundation
610/834-3222
Dolf inger-McMahon Foundation
215/979-1768
Farber Family Foundation
215/569-9900
Samuel S. Fels Fund
215/731-9455
Fourjay Foundation
215-830-1438
Foundations Community Partnership
267/895-1740
Green Tree Community Health Foundation
215/248-4243
The Grundy Foundation
215/788-5460
Frank & Marie Hamilton Charitable Trust
215/587-0818
The HBE Foundation
610/688-0143
Stew art Huston Charitable Trust
610/384-2666
IBM Corporation
610/578-2258
Lancaster Osteopathic Health Foundation
717/397-8722
The Lenf est Foundation
610/828-4510
The Lida Foundation
215/247-5578
McLean Contributionship
610/527-6330x1
The New Century Trust
215/735-7593
Oxf ord Area Foundation
610/932-4627
PNC Foundation
215/585-5152
Prudential
215/784-8147
Quaker Chemical Fdn
610/832-4301
St. Christopher's Foundation f or Children
267/568-1126
TD Bank
888/751-9000
Thomas Scattergood Behavioral Health Fdn.
215/831-3000
Subaru of America Foundation, Inc.
856/488-5099
Rosenlund Family Foundation
Unlisted
n/a
Yes
n/a
Union Benevolent Association
215/763-7670
Yes
www.uba1831.org
The Vanguard Group Foundation
610/669-6331
Yes
n/a
Waste Management Inc.
215/428-3255
Yes
www.wm.com
Woosnam Family Foundation
215/545-5505
[email protected]
[email protected]
[email protected]
[email protected]
Yes
n/a
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
No
Yes
www.1675foundation.org
www.aramark.com
www.bennettfoundation.org
www.brandywinefoundation.org
www.chescocf.org
www.connellyfdn.org
Yes
n/a
No
n/a
Yes
www.samfels.org
www.fourjay.org
http://www.fcpartnership.org/
http://www.chhcfoundation.org/
www.grundyfoundation.com/
Yes
No
Yes
Yes
No
No
No
Yes
n/a
Yes
n/a
Yes
Yes
www.stewarthuston.org/
www.ibm.com/ibm/ibmgives/
http://www.lancasterosteopathichealthfoundation.org/
www.lenfestfoundation.org
No
n/a
Yes
www.fdncenter.org/grantmaker/mclean
No
No
No
No
n/a
Yes
Yes
www.pnc.com
http://www.prudential.com/community/
http://www.quakerchem.com/
http://www.scfchildren.org
No
http://w w w .tdbank.com/communityrelations/
Yes
www.scattergoodfoundation.org
www.subaru.com
Yes
No
Yes
How to Write Grants
Specific Grantor Forms
• Online Forms
– Go to the Grantor Website and download or Copy and Paste
• Specific Grantor Instructions
– Follow all of the rules exactly! This is the number two reason that a
grant application is denied.
– Do not miss a deadline - even by one hour.
– Use the terminology that they request. Speak their language.
– Use a dispassionate proofreader - if you are sloppy with grammar, you
indicate that you will not be a careful steward of the foundation's
money.
– Provide all of the forms requested. Do not exceed the length they
specify.
Where to look for Grants
• Professional Organizations
– Networking Leads
– Organization grants
• Ex: PDE grants
• Web
– Delaware Valley Grantmakers (http://www.dvg.org/)
– Chester County Community Foundation
(http://www.chescocf.org/Index.htm)
– Web search with <Grants Public Education>
What OEF can Offer
• Partnering if you need a 501(1)(c)(3) organization
– Required by some Grantors
• PA Foundations Online
– Extensive list of all Pennsylvania Foundations
– $250 annual fee
• EITC
– the Educational Improvement Tax Credit (EITC), provides companies
with a 75% tax credit for donations to a non-profit scholarship or
educational improvement organization
– OEF initial efforts with Brian Urig, HS chemistry