Transcript Headline

PostalOne!®
System
Presented by: Floresa Ross
Agenda

What is Business Mail?

What is the PostalOne! System?

What Does PostalOne! Do?

What Are the Benefits?

How Can You Send Information?

Facility Appointment & Shipment Tracking (FAST)

Electronic Mail Improvement Reporting (eMIR)

How Can You Get PostalOne! Access?

Questions & Resources
2
What is Business Mail?


Business mail includes all the ways mail is used
to accomplish the goals of your business or
organization
Bills, invoices, catalogs, coupons, solicitations,
newsletters, magazines, merchandise and
advertisements in any quantity are just some of the
items businesses & organizations mail every day
3
Mailing Services
Choosing a Method for Mailing
Retail
Services
Discount
Services
Online
Services
X
X
X
X
X
X
Who are you trying to reach?
Establish an address list
What are you mailing?
Design your mailpiece
(size, shape, weight, and content)
How will you plan & complete your mailing?
X
Meet minimum volume requirements
Choose a mailing service
X
X
X
Choose a postage payment method
X
X
X
Construct your mailpiece
X
X
Sort your mail
X
Pay an annual mailing fee
X
Fill out a postage statement
X
Deposit your mail
X
X
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Discount Mailing Services

Discount Mail
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A proven, cost-effective business tool

Offers a lower price on postage for the work you perform

Can accommodate a variety of business needs


Gives your business or organization a professional image
with customers
Can promote your business or organization name through
use of permit imprint, postage meter, or PC Postage
technology
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Discount Mailing Services

Discount Mail
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Work you do, such as preparing, sorting, and entering your
mailing, can lower your postage costs
Requires annual mailing fee of $180 at each facility where
you enter mail
Optional aspects of a discount mailing (use of permit
imprints, business reply mail, or mailing endorsements)
may require additional fees
Requires additional documentation be submitted with
mailing to identify work share
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What Is the PostalOne! System?

USPS Information Management System


Supports business processes of the Business Mail Entry
Unit (BMEU) [verifying, accepting & paying postage] for
your bulk business mail
Designed to transform the business mailing experience
to an Internet (Web-based) process by offering a suite
of electronic features & services

Centralized payment processing

Electronic document processing

Online account & mailing information
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What Does PostalOne! Do?
Presents Mailing Documents
Customers
Electronic
Mailing
Information
Automates Postage
Payment Processing
PostalOne!®
Facilitates Drop
Shipment Scheduling
Provides Account
Access & Mailing
Information
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What Is Available?

Available Features


Electronic mailing documentation, automated postage
statement processing & online account access
Online account management & automated drop shipment
processing
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What Are the Benefits?
Eliminates Hardcopy Paperwork
Benefits
Customers
Improved Service with
Automated Processes
Offers Centralized
Payment Options
Mailing
Information
PostalOne!®
Integrates
Business Functions
Online Process Management:
• Mailing Activity
• Payments
• Plan & Schedule
• Mailing Quality Feedback
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What Exactly Is Centralized Payment?


Electronic postage payment system that provides
a centralized, convenient, and cost-effective way
to fund their account

ACH credit/Fed wire (trust account)

ACH debit
Electronic alternative to presenting checks and cash
for postage and fees at multiple post offices
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How Can You Send Information?

Structured approach to electronic documentation
and postage that offers options for all mailers:

Mail.dat®
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
Web Services
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• Mail.dat®
• Web Services
• PS Wizard
Form-based electronic exchange
Postage Statement Wizard®
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
File-based electronic exchange
Postage statements online
PostalOne!®
Allows Mailer to choose the one best suited for them
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Mail.dat®
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Mail.dat® is an industry controlled specification
managed by IDEAlliance, a non-profit organization
that requires membership
IDEAlliance provides governance necessary to
“standardize” information protocols
A comprehensive “supply chain” relational data file
Normally used in high volume, complex preparation
schemes
Mail.dat® Process
1. Send original
Mail.dat® file
Customer
2. Send update
Mail.dat® file
6. Data returned
to mailer for
online viewing
2. Mailer
presents
mail to USPS®
3. USPS® accesses
information
on PostalOne!®
PostalOne!®
4. USPS®
performs
MERLIN®
or manual
verification
5. USPS® validates
deducts postage
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Web Services

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USPS® controlled specification that requires no
fee for use
Leverages mature XML technology
Enables mailer to convert data outputs to electronic
forms to submit to USPS®
Enables mailer to develop own browser “look & feel”
Enables dynamic messaging to facilitate automating
processes
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Web Services Process
1. Send PS Forms &
Qualification Report
PostalOne!®
Customer
2. Mailer
presents
mail to USPS®
3. USPS® accesses
Information
on PostalOne!®
6. Message sent to Mailer
that data is available
for online viewing
4. USPS® performs
MERLIN® or manual
verification
5. USPS® validates &
deducts postage
(all domestic statements)
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Postage Statement Wizard®

Online tool that allows access to USPS® forms
via any desktop browser

Supports postage statements

Complete form & submit online
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Benefits

Eliminates hardcopy Postage Statements

Reduces wait times

Provides access to financial & historical information

Provides reports
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Postage Statement Wizard®
Process
Log on to
PostalOne!
Select
a Form
Go to the
Appropriate
Section
Note: The user
can save work
at any stage
along the way.
BMEU Deducts
Postage
Enter
• Permit
• User Information
• Mailing Characteristics
A
B
C
D
Etc.
BMEU Accepts
and Verifies
Complete
Sections &
Review
Submit
Online
Present Mail
to BMEU
BMEU Accesses
Information
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Facility Access & Shipment Tracking
FAST
(FAST)

Simplified Scheduling Processes
Electronic options providing mailing information

Improved Operational Efficiency
When postal facilities understand customer requirements
ahead of time, appointment slots can be offered based
on capacity

Encourages Timely, Accurate Appointments
Mailers who provide accurate content details and arrive
on time will have the widest selection of appointment slots
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Electronic Mail Improvement Report
(eMIR)

Replaces old hardcopy PS Form 3749

Web-enabled business process that:


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Identifies issues impacting efficient processing of business
mailings
Informs process owners of identified deficiencies and
impacts to mailing efficiency
Improves business processes through information
management and reporting capabilities
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Accessing eMIR

Provides visibility to mail owners/preparers with
reported problems

Log into PostalOne!®

Click on Reports and then click the link to eMIR
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Feedback & Resolution
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Feedback & Resolution
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How Can You Get PostalOne! Access?
BUSINESS CUSTOMER GATEWAY (BCG)
WWW.USPS.COM
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How Can You Get PostalOne! Access?
Mail.dat / Wizard Web Service



Complete the online application and submit it electronically.
http://www.usps.com/postalone/howto.htm
PostalOne!® Customer Care Center will process
your application and send a Welcome Kit to the
email address you provide. Contact them at: 1- (800) 522-9085
Welcome Kit will contain additional forms requiring signatures
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Resources for Additional Information
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PostalOne!®
www.usps.com/postalone/howto.htm
Mail.dat®
www.usps.com/postalone/guides.htm
IDEAlliance
www.idealliance.org
Web Services
www.usps.com/postalone/guides.htm
Postage Statement Wizard®
www.usps.com/forms/postagewizard.htm
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Questions?
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