Transcript Rotary District 6780

Rotary District 6780
Chair: Patty Daughtrey
[email protected]
RY 2010-11 Goals
To grow Rotary membership by 2.5% within
District 6780
To charter two new Rotary Clubs
Noteworthy Membership News
From The Council On Legislation
• E-Clubs become a permanent part of Rotary
International.
• A current or former Rotarian being proposed
for membership in another Rotary club needs
a letter from their previous club stating they
left with their membership in good standing.
Rotary District 6780
Committee chair: Devrin Kuipers
[email protected]
Where We Were 5 Years Ago
•
•
•
•
•
65 Clubs
3573 Members
3 “Super” Clubs with 150+ Members
34% of Rotarians in 7 Clubs
2/3 of the Rotarians in Clubs under 100
Members
Where We Are
•
•
•
•
•
65 Clubs
3421 Members
2 “Super” Clubs with 150+ Members
34% of Rotarians in 7 Clubs
2/3 of the Rotarians in Clubs under 100
Members
Positive Changes
• 2 New Clubs
– Oak Ridge Sunset +37
– Smith County +20
• Chattanooga is +58 over 5 Years
• Hartsville has 58% Growth with 14 New
Members
• 16 Clubs have 10% Growth or Better
Negative Changes
• Lost 2 Clubs
– Athens
– Shelbyville merged with Shelbyville Breakfast
• Loss of 152 Members over 5 Years
– Lost 30 members in July 2010
• 25 Clubs have lost 10% or more of their
members
• Jefferson City is down 44% (-16)
Rotary Year 2009-2010 Stats
• -47 Members from July 1, 2009 to June 30,
2010
• Biggest Loser: Oak Ridge -15
• Chattanooga is +8
• Mount Juliet Noon is -32% (-13)
• Rogersville is +25% (+4)
• Smith County is a New Club (20 Members)
Active Member Metric
• Designed to help Club leadership identify
which members are or are not actively
supporting the Club with service, participation
in projects, attending meetings, and giving to
The Rotary Foundation.
• Engage those members not participating
• Spread the burden of carrying the Club
(80/20)
Active Member Metric
• Pilot Project with 17 Clubs participating in the
initial pilot RY2010-2011
• 50% Clubs participating RY2011-2012
• 100% Club use in RY2012-2013
• Report Metric Quarterly to District
Membership Committee
• Committee will support Clubs with
implementation
Active Member Metric Results
• 28 Members in the Rotary Club of Wildwest
– Smaller Club so most all members are involved in Club
Service through leadership roles
– 7 Members with Perfect Attendance
– 4 Service Projects
• Community Service – Park Ramp
• International Service – Water Well
• Vocational Service – Dictionaries & Career Day
• Strong Supporter of The Rotary Foundation
– 25 Foundation Sustaining Members
– 4 Paul Harris Society Members
Active Member Metric Results
• 2 At-Risk Members
– Mia Hamm (could be a new member…..)
• Low Attendance
• No Club Service
• No Foundation Support
– Nancy Pelosi – 1 point for a program
• Need to get Nancy involved before the Club loses her due to lack
of involvement
• AG Robert “Bob” Davis might be over committed
• Target Tom Jones & Barry Nelson for Club Service
• Does not appear to be a Gates Challenge End Polio
Now project ongoing
Rotary District 6780
Chair: Ray Knowis
[email protected]
Membership Recruitment
• Membership Committee
– Develop and implement a comprehensive plan for recruitment and
retention of members
• Membership Development
– Recruitment of new members
– Retention of new members
– Organization of new clubs
• RI Web Site
– Information for prospective and new members
– Resources for membership development, recruitment and retention
Membership Recruitment
Composition of club membership
• composed of active members each of whom shall be an adult
person of good character and good business, professional and/or
community reputation
• engaged as a proprietor, partner, corporate officer, or manager of
any worthy and recognized business or profession
• holding any important position in any worthy and recognized
business or profession or any branch or agency thereof and have
executive capacity with discretionary authority
• having retired from any position described above
• being a community leader who has demonstrated through personal
involvement in community affairs a commitment to service and the Object
of Rotary
• having the status of Rotary Foundation alumnus
New Member Recruitment
Important Reminders
Before you submit your proposal, have you:
• Given copies of Rotary Basics, This is Rotary, and What’s Rotary? To the
prospective member.
• Provided the prospective member with information about membership
benefits and responsibilities.
• Encourage the prospective member to tour the RI Web site,
www.rotary.org.
• Presented your club’s projects and programs to the prospective member.
• Completed and signed Part A of the Membership Proposal Form?
Proposing A New Member
Once a prospective member demonstrates an interest
in membership:
– Complete Part A of the Membership Proposal Form, and
return the form to your club secretary for submission to
the club’s board of directors.
• Remember: Do not inform the prospective member of
the proposal until after the board approves it.
– Wait for the club secretary to notify you of the
board’s decision, which should come within 30
days of the submission.
Proposing A New Member
After your club board approves the candidate:
– Arrange an information session for the proposed member,
or have the club arrange one.
– Ask the proposed member to complete and sign Part B of
the proposal form. Return the form to the club secretary.
– Publish the proposed member’s name and classification to
the club. The Recommended Rotary Club Bylaws allow
seven days for club members to consider and file
objections, if any.
– If no objections are received, the proposed member pays
the admission fee and becomes a Rotarian.
– The club secretary or president immediately reports the
new member to Rotary International via Member Access at
www.rotary.org.
ENGAGE WITH YOUR
COMMUNITY
• Wear your Rotary pin to initiate conversations about
your involvement with Rotary
• Share stories of exciting club projects with
colleagues, friends, and acquaintances
• Distribute Rotary Basics (595-EN), This Is Rotary (001EN), and What’s Rotary? (419-EN)
• Invite friends, co-workers, and colleagues to join you
at your weekly Rotary meeting
ENGAGE WITH YOUR
COMMUNITY
• Offer an information brochure that outlines the
club’s history and highlights recent service projects
and social events
• Ask potential members to become involved with a
club activity or service project
• Encourage prospective members to tour the RI Web
site, view membership videos, and complete a
Prospective Member Form
Rotary Classifications
• Lawyer, Coal Miner, Mining Engineer and
Merchant Taylor
• Diverse occupations: Rotary’s most distinctive
feature – the classification principle
• Today it remains the cornerstone of Rotary
• Board of Directors lends a classification based
on your occupation, or primary source of
income
Rotary Classifications
• By limiting active membership by
classifications, each club becomes a crosssection of the businesses and professional life
of the community
• It also ensures that no one profession
becomes the dominant force within the club
Rotary Classifications
• System ensures representatives of many fields
are brought together
• Provides opportunity for Rotarians to broaden
their knowledge of the contemporary
workplace
• Enables Rotarians to recognize the worthiness
of all useful occupations
Rotary Classifications
• Enables Rotarians to share information about
their vocation
• Give a brief (3 minute) talk at a club meeting
• Outlines for such a talk are available online
Rotary Classification Principle
• Provisions are set forth in article 8 of the
Standard Rotary Club Constitution
• No more than 5 members of the same
classification, unless the club has more than
50 members
• If over 50 members, a club can permit only
10% of its active membership to have the
same classification
Rotary Classification Principle
• Classifications shall be made in accordance
with the member’s business, profession, or
type community service
• Classifications shall NOT be made in
accordance with the member’s title, rank or
position within their organization
• Clubs may broaden the interpretation of
classifications to meet modern business,
professional and community service
environment
Classification Survey
• Logical basis for club growth
• Use survey to develop and strengthen club
membership
• Membership assessment resources available
at www.rotary.org
Rotary District 6780
Committee chair: Charles Dammann
[email protected]
NEW ROTARIAN MEMBERSHIP PACKET
•
•
•
•
ROTARY MEMBER CERTIFICATE
ABC’S OF ROTARY
ROUND ROTARY EMBLEM MAGNET
LIST OF REQUIREMENTS TO GO FROM RED TO
BLUE BADGE
• CLUB DIRECTORY
• CLUB BROCHURE
PERIODIC ORIENTATION
• AN ONGOING EDUCATION OF THE NEW
ROTARIAN
• INVOLVE NEW AND CURRENT ROTARIANS IN
THE PRESENTATION
• DISTRICT HAS GENERIC PRESENTATION THAT
CAN BE PERSONALIZED FOR YOU CLUB
EDUCATION
• SOME MEMBERS LEAVE OUR CLUBS BECAUSE
THE WERE NEVER REALLY ROTARIANS IN THE
FIRST PLACE
• IF YOU CAN ENCOURAGE THE NEW MEMBER
TO GET INVOLVED, THE EDUCATION BEGINS
• INVOLVEMENT LEADS TO SOLID MEMBERSHIP
RED TO BLUE BADGE
• GIVE A 2-3 MINUTE BIO TO THE MEMBERSHIP
DURING A REGULAR MEETING
• BE A GREETER FOR 3 WEEKS
• ATTEND A BOARD MEETING
• MAKE UP ONE MEETING AT ANOTHER CLUB
• BECOME AN ACTIVE VOLUNTEER OF ONE
COMMITTEE
• PROPOSE A NEW MEMBER
RED TO BLUE BADGE
• ATTEND NEW MEMBER ORIENTATION
MEETING
• READ TWO OR MORE OF THE FOLLOWING
BOOKLETS
o GETTING STARTED IN ROTARY
o THE ABC’S OF ROTARY
o THE ROTARY FOUNDATION FACT BOOK
o HISTORICAL REVIEW OF ROTARY
RED TO BLUE BADGE
• DISPLAY THE OBJECT OF ROTARY OR THE 4-WAY TEST
AT YOUR PLACE OF BUSINESS
• ATTEND ONE OR MORE OF THE FOLLOWING CLUB
FUNCTIONS
o
o
o
o
FELLOWSHIP ACTIVITY
BOARD MEETING
COMMITTEE MEETING
PROJECT ACTIVITY
CALCULATE YOUR RETENTION
RATE
• DETERMINE YOUR CLUB’S RETENTION RATE
o HELPS ESTABLISH YOUR CLUB’S RETENTION
STRENGTHS AND WEAKNESSES
o ESTABLISHES HOW LONG THE ROTARIAN WAS IN
YOUR CLUB AT RESIGNATION
MEMBER ACTIVITY METRIC
• WILL BE DISCUSSED LATER TODAY
• ESTABLISHES HOW ACTIVE EACH MEMBER
IS IN SEVERAL AREAS
• CAN PROVIDE AN ACTION PLAN FOR YOUR
RETENTION/DEVELOPMENT PLAN
ROTARY CLUB BASICS
FOR RETENTION
•
•
•
•
PLEASANT MEETING PLACE
GOOD PROGRAMS
GOOD FOOD
OPEN, FRIENDLY, CARING EXCITED MEMBERS
ADDITIONAL EDUCATION
OPPORTUNITIES
• REGULAR CLUB ASSEMBLIES TO DISCUSS CLUB
ACTIVITIES
• ANNUAL GOALS, PLANS AND STRATEGIES
• IMPORTANCE OF NEW MEMBERS AND
RECRUITMENT STRATEGIES
• SEVERAL CLUB PROGRAMS A YEAR FOCUSED ON
ROTARY, ITS HISTORY, OBJECT, SCOPE AND
ACTIVITIES
SUMMARY
• USE ROTARY RESOURCES
• INVOLVE YOUR MEMBERSHIP IN RETENTION
• USE ROTARY DISTRICT 6780 MEMBERSHIP
COMMITTEE MEMBERS
• MEASURE YOUR CLUB RETENTION RATE
• MEASURE YOUR CLUB MEMBER ACTIVITY MATRIX
• HAVE ALL YOUR CLUB MEMBERS INVOLVED
Rotary District 6780
Committee chair: Dave Mason
[email protected]
Questions
Who thinks there are no more potentially good
Rotarians in our District?
Who feels our District has “no room” for
additional clubs?
Questions
How many of you belong to clubs whose
membership has been “flat” or decreasing for
the past 5 years?
How many of you belong to clubs whose
membership has grown by ten or more in the
past 5 years?
Questions
Can you think of 5 good, former Rotarians who
had to drop from your club because their
schedules conflicted with your club’s meeting
time?
Can you think of 5 potentially good Rotarians in
your community?
Can you think of 2 sons or daughters of
Rotarians who would be good Rotarians?
Today, in District 6780
There are:
E-clubs
Evening clubs
Sunset clubs
Breakfast clubs
Lunch clubs
~0
~3
~2
~20
~40
So, where is there “room” for new clubs?
Hopefully, You Have Agreed
• All the good Rotarians in our District are not
yet members of a club.
• You have a good start identifying the charter
members of a new club.
• There is “room” for an e-club, breakfast, or
evening club near you.
There is a Reward for Those
Who Start a New Club
•
•
•
•
Your biggest contribution to Rotary
The most important project
Last beyond your Rotary “career”
Charter member, perhaps even a charter
President or officer
• Opportunity for change
The How to Form a New Club
Is easy:
• Patty and I will work with you
• RI publication, Organizing New Clubs, is a
great recipe
Final Question
Who is ready to try to get your club to sponsor a
new Rotary club?
Rotary District 6780
What Can We Do?
• Attend a District Membership Seminar
– Thank you for being here today!
• Have a program on Membership
• Perform a Classification Review
• Secretaries - update member information on
Rotary International website.
What Else Can We Do?
• Assign a Membership Committee Chair
• Presidents – Report to District Membership
Committee the Club Membership Chair
• Secretaries – Report Monthly Attendance to
[email protected]
• Invite prospective members
• Sponsor a new Rotary Club
– Different meeting times make Rotary accessible to
other business & community leaders.
– New Rotary Clubs create varying service projects
allowing Rotary to impact more people.
Reach for Rotary