Transcript Document

JISC Collections: National Licensing
JISC Collections
A little bit of information about JISC Collections

JISC is funded by the UK funding councils to further the use and innovation of
Information Technology for Universities and Colleges in the UK

JISC Collections was a team in JISC until 2006

JISC Collections is now a mutual trading company – established by JISC and funded
by the funding councils

Our members are all the UK universities (about 160), the research councils and all
the further education colleges in the UK

JISC Collections negotiates on behalf of all its members with publishers of online
content

There are over 80 deals in place for a wide variety of resources: digital archives,
geospatial material, full text databases, abstracting and indexing databases
reference materials and e-books

We use a variety of models: some content (typically archives) are bought by JISC
Collections and made freely available to all members

Most deals are framework agreements –JISC Collections negotiates prices and terms
and conditions and institutions pay subscriptions
JISC Collections
Structure – staff and outsourced activity
CEO
Collections Team
Manager
3 Collection
Managers
JISC Collections
Management
Accountant
Promotions
Manager
and
Website Manager
NESLi2
(Content Complete)
Help desk
And
subscription service
Project Managers
For short term
projects
•MERIT
•National e-books
observatory
•E-books for FE
•JISC Collections
for Schools
NESLi2: national electronic site licence initiative
Who does it?: Outsourced to Content Complete: Paul Harwood and Albert Prior
Outsourced because of expertise in CCL, and its ability to provide highly expert and
dedicated resource for the period of negotiations
What does it do?: 20 Journal Deals: Elsevier, Wiley Blackwell, Sage, Springer, Taylor
and Francis, Nature, etc, etc
List of journal publishers decided through the National Serials Survey
Other medium and smaller Journal Deals taken through by The Collections Team:
NESLi2 SMP
What is the Model?: ‘Opt-in’ Model: Each institution decides to opt-in (a weakness of
the model) – thus new strands ‘Single Payment’ and SHEDL
Who manages it?: Steered by the Journals Working Group, chaired by Hazel Woodward
Reports to the JISC Collections CEO
JISC Collections
Journals Working Group
Vision Statement

UK Higher and Further Education and Research Councils will be able to access all
relevant journal material electronically. Access to this material will be based upon a
thorough understanding of users' current and emerging behaviours and requirements
aligned to the needs of teaching and research undertaken by UK Higher and Further
Education and Research Councils and enabling the achievement of their national and
institutional strategies and plans.

Such access and use will be supported at both the national and institutional level by
a robust, flexible and reliable business, licensing and technical infrastructure that will
promote the acquisition, curation, preservation and delivery of electronic journal
material of the widest subject breadth and greatest historical depth both now and
into the future.
JISC Collections
The annual process

The process is to enable the negotiators to have freedom to negotiate without
continual reference to the Journals Working Group and to provide clear and regular
communication to the member institutions

Annually: Negotiation criteria agreed and endorsed by the Journals Working Group:
including price cap and cancellation

Letters of Intent requested by all Universities

Monthly progress reports to ‘NESLi2 Reps’ – one in each university

Negotiations with publishers – ideally to be concluded by September each year

Offers published on the NESLi2 website on the secure area

Single Payment for some deals – aggregated by Content Complete

Latest development is SHEDL: Treating all Scottish Universities as a single entity, eonly deals, with a single payment
JISC Collections
NESLi2 Model Licence

Starting point for all negotiations – widely adopted outside of the UK

Annually reviewed and updated in light of changes in technology (for example,
wireless networks and use of robots) and demands of the universities (for example
campus wide use for Walk-in Users, access for retired members of staff)

Essential for us:
– Unlimited concurrent use for all members of staff and all students – both within
the campus and remotely (we now aim to include retired members of staff and
teachers not employed by the university)
– Walk-in Use across the campus – not just the libraries
– Permitted uses include inclusion in course material, dissertations, public
performances, etc
– Archival rights – and deposit with a ‘trusted third party archive’
– COUNTER usage statistics
– Project Transfer code of conduct
– WC3 standards
JISC Collections
JISC Banding and cost per download
BANDING MODEL:

10 Bands for pricing: A to J

Based on the amount of public
money each institution receives –
for teaching and for research (not
an FTE model)

Widely accepted and adopted
JISC
average cost per
request
average cost
per request for
unsubscribed
title
A
.74
.13
1.48
Annual results for one deal from
four libraries in bands A-G in an
Evidence Base study show average
costs per request ranging from
£0.30 to £1.13, with costs for
requests for unsubscribed titles
from as low as £0.09 up to £0.51
where requests for subscribed titles
go from £0.94 to £1.62.
C
.81
.37
1.62
This table also illustrates well how,
though results from individual
libraries naturally vary, average
costs per request across JISC Bands
are fairly similar. In fact, in this
example, the smallest library in
Band G has the lowest cost per
request. This pattern has been
found to be common in libraries
studied by Evidence Base.
D
1.13
.51
1.54
G
.30
.09
.94
COST PER DOWNLOAD:


JISC Collections
average cost
per request for
subscribed title
Assessing the value of the NESLi2 deals

2008 report by Dr Angela Conyers & Pete Dalton, Evidence Base Research and
Evaluation, Birmingham City University

Survey of NESLi2 representatives, Evidence Base found users appreciative of the
service received from Content Complete, as the NESLi2 negotiating agents:
– ‘Excellent as negotiation agents brokering decent, relevant deals. They do the
hard work we do not have the time to do’
– ‘a trustworthy source’
– ‘makes life a lot easier’
– ‘gave confidence in going ahead’
JISC Collections
Access to a greater number of titles
Although the initial outlay may be more than if the library takes individual subscribed
journals, the NESLi2 deals give e-access to a far larger range of titles and cut down
on the amount of time needed to select and order each title separately.
Library
Deal
Number of
Number of
requests
requests
subscribed
subscribed
titles
titles
Library 1
Subscribed titles
only
15653
Library 2
NESLi2 deal
18822
JISC Collections
Total requests
15653
8527
27349
NESLi2 SMP (Small to Medium Sized Publishers) Initiative
 In order to extend the range of
publishers and journals covered by
NESLi2, JISC Collections has
launched NESLi2 SMP (NESLi2 for
Small and Medium sized Publishers).
 This initiative invites all publishers
not currently covered in the list of
publishers identified by the
community for NESLi2 negotiations
to submit offers to the UK academic
community.
 An evaluation panel made up of
members of the Journals Working
Group, the Library Advisory Working
Group, JISC Collections and the
negotiating agent, Content
Complete, evaluates offers
submitted by publishers.
JISC Collections
•
Australian Academic Press
•
American Society of Civil Engineers
(ASCE)
•
Berg Publishing
•
Berkeley Electronic Press (Bepress)
•
Brill
•
Duke University
•
Expert Reviews (formerly FutureDrugs)
•
Future Medicine
•
Geological Society of America
•
Hart Publishing
•
IOS Press
•
Karger
•
Liverpool University Press
•
Multi-Science Publishing
•
Now Publishers
•
Royal Society of Medicine
•
SPIE
•
University of California Press
Additional Authorised User Licensing Initiative
–
Additional Authorised User licences for educational use
These licences will enable universities, for an additional fee, to provide access to defined user
groups at Partner Organisations for educational purposes only. The Partner Organisation may
be within the UK or overseas.
–
Additional Authorised User licences for commercial use
These licences will enable universities, for an additional fee, to provide access to defined
users in small and medium sized enterprises (SMEs) funded by or affiliated to a university for
the purposes of commercial research and development.
Why should a publisher or content provider agree to the Additional Authorised User
Licences?
• To enable their company to access new markets and customers from partner
organisations that would not otherwise license content.
• To agree to a standard framework that will ease the administration of an increasingly
common necessity for universities.
• Publishers will agree in principle to the Additional Authorised User Licences, but in each
case can either accept or reject the proposed additional user group.
• Publishers will set the fees for the Additional Authorised User Licences.
• The Authorised User Licences are for a fixed period, so publishers will have the
opportunity to consider them again at renewal.
JISC Collections
NESLi2 and the economic crisis

JISC Collections supports the ICOLC statement on the Global Economic
Crisis

Principle 1: Flexible pricing that offers customers real options, including the ability to
reduce expenditures without disproportionate loss of content, will be the most
successful

Principle 2: It is in the best interest of both publishers and consortia to seek creative
solutions that allow licenses to remain as intact as possible, without major content or
access reductions
UK specific problems:

Currency fluctuation have had a 15% negative impact on UK university library
budgets
JISC Collections
Thank You!
[email protected]
JISC Collections
JISC Collections
21 July 2015 | Project Board Meeting | Slide 15
What do the findings mean?
Lorraine Estelle, CEO, JISC Collections
[email protected]
www.jiscebooksproject.org
JISC Collections
Slide 16
The largest study of its kind!
– 36 course text e-books
freely available to all UK HE
– Over 48,000 responses to
benchmarking surveys
carried out in January 2008
and in January 2009
– Raw server logs have been
analysed to see exactly how
users discover, navigate and
use the e-books
– Case studies including focus
groups held at eight
universities
– Library circulation and print
sales data has been
analysed
JISC Collections
Slide 17
Use patterns
Use of e-books over 24 hours: 25%
of use between 6pm and 8am
Use of e-books over the year:
Sharp peaks and deep declines
10
8000
8
6000
6
4000
4
2000
Ebooks
2
0
13 04 25 15 05 26 18 08 29 20 10 01 22 12 02 23 14 04 25 16
-N -D -D -J -F -F -M -A -A -M -J -J -J -A -S -S -O -N -N -D
O E EC A N EB EB A P P A UN UL UL UG E E C O O EC
T V V
V C
Y
R
-0 -0 -0 -0 -0 -0 -0 R-0 R-0 -0 -0 -08 -08 -0 P-0 P-0 -0 -0 -0 -0
7 7 7 8 8 8
8 8 8 8 8 8 8
8 8 8 8 8
Non-JISC
0
JISC
0
JISC Collections
2
4
6
8
10
12
14
16
18
20
22
Digital Rights Management
We need unlimited concurrency – the spikes are not robots but many
students with the same deadline!
DRM systems need to recognise that use of e-books is not spread
evenly through the year but is concentrated and in line with the
academic timetable and at certain times of the day
We are happy to pay to have the e-books available all year – but
pricing must recognise that use is not even
JISC Collections
Where is the use coming
from?
31% off campus
use illustrates how
important e-books
are for home study
– so we have got
to get the access
right
Students told us in
the survey the
most important
benefit of the ebook is 24/7
access
JISC Collections
User behaviour
How much of that e-book did you read online?
This shows
non-linear
use –
perhaps a
different
type of
behaviour
from the
print
world?
JISC Collections
I read the whole book
I read several whole chapters
I read one whole chapter
I dipped in and out of several chapters
I just loked at it very briefly
I don’t remember
Users are not raiding the
cookie jar!
 13 minute sessions, 8 pages per
session
 Page view time of 22.8 seconds
 85% of users spending less than 1
minute on a page
 Dip in and out of e-books, only using
sections of it, non linear use
 E-books are being used to scan through
or reference for short periods of time
 Probably indicates that if a user wants
to read in a consistent, frequent or
linear way they will still buy the print –
and that e-books are for ‘just in time’ or
remote use
JISC Collections
Discoverability
What makes e-books
successful is having the
MARC records in the OPAC
so that students can
discover them along with
other material on their
reading lists. The DLA and
the survey data supports
this.
Getting the MARC records
right was one of the
biggest challenge of this
project!
JISC Collections
Why buy?
 Why do librarians want to buy
e-books?
– Take the pressure off short
loan collections
– To manage the high peaks of
use
– To provide for their off
campus users whether they
be distance learners,
students at home or on a
placement
– Equality of access
 Librarians want e-books to COEXIST and SUPPLEMENT their
print
JISC Collections
‘I think it’s mainly the
issue of availability – it
depends on providing
the extra access for
short periods of
time….so that you are
providing
supplementary access
for things that are on
reading lists – or in
short loan; so everyone
is getting access to
them’
Business Models
The data (including the sales data) indicates that making
available course text e-books free at the point of use is not a
threat to print sales revenue
There has been no negative impact on the sales of hard
copies and no negative impact on the use of print copies in the
short loan collection. Students are using e-books in addition to
the print they bought or borrowed!
A new pricing model for e-books must reflect the use of e-books
is different, the uneven use, user behaviour
The e-book: A threat or the chance to grow a new market?
JISC Collections
A Fair Formula
Enable publishers to grow this market and enable libraries to provide a
consistent and essential service to students, particularly those
students that require remote access
A fair and sustainable metric
Transparent modelling looking at the cost to a publisher, the actual use
and the benefits to a library
Could be applied to a number of access models
JISC Collections
Thank You!
[email protected]
www.jiscebooksproject.org
JISC Collections
Slide 27