Transcript Design Process - National Center on AIM

Welcome to the
AIM Center Resources: Quick Start for
State and Local Education Agencies August 29, 2013
Introductions: Please enter your name and state in the chat text box on the lower right of the Adobe
Connect Screen. Also use the chat box for questions, comments, etc during the webinar.
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Archives and Slides
• Slides from this session will be posted under the
registration link for the webinar on the AIM Center site
within the next week.
• A link to an archive of this session (if available), will
be posted at the same location.
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AIM Center Resources:
Quick Start for State and Local Education Agencies
Joy Zabala and Diana Carl
National Center on Accessible Instructional Materials
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“Where can I send state and local leaders to find out what they
need to know about accessible instructional materials?”
Bill East
Executive Director of the
National Association of State Directors of Special Education
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Purpose of this Webinar
The purpose of this webinar is:
• To introduce the AIM Center Quick Starts, a new area
of the AIM Center website designed to provide:
 A list of questions frequently asked (FAQs) by people with
specific interests and responsibilities
 Brief guidance on each FAQs
 Easy access to AIM Center tools and resources relate to
each FAQ
 Downloadable versions of the Quick Start in PDF and MS
Word formats
• To obtain participant input on additions to the Quick
Start
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Expected Outcomes of this Webinar
Participants will:
 Know how to locate AIM Center resources designed to
building understanding of AIM-related legal issues and assist
with the selection, acquisition and use of accessible materials
for students who need them
 Be able to assist others with locating AIM-related resources
at the time they are needed
 Provide input to the AIM Center to make the Quick Start as
relevant and useful as possible to people with similar AIMrelated interests and responsibilities.
 Complete the evaluation following the webinar.
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Question, Comments and Input
• Please use the chat box on the lower right of the Adobe
screen at any time to enter questions and comments.
• Use the chat box to provide suggests on increasing the
relevancy and utility of the Quick Start for people with
similar AIM-related interests and responsibilities.
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Going Live to Explore Functionality, FAQs and
Resources for State and Local Education Agencies
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What say you?
Your input is needed to make this Quick Start as
relevant and useful as possible to others with AIMrelated interests and responsibilities similar to yours.
• Please enter suggestions and
comments into the chat box.
• When you think of something
later, send an email to
[email protected].
http://aim.cast.org
“Make things as simple as possible,
but not simpler.”
Albert Einstein
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Thank you for joining us!
AIM Center Webinar Evaluation
Please take a few moments to complete a brief survey, which is
intended to gather information about the quality, relevance, and
usefulness of the webinar you just attended. Your responses are
completely confidential.
https://www.surveymonkey.com/s/SEALEAQuickStartAug2013
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THE REMAINDER OF THIS POWERPOINT CONTAINS
BACKUP SLIDES TO BE USED TO THE EVENT OF
UNEXPECTED ADOBE CONNECT SYSTEM FAILURE
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Taking a Closer Look at
Selected FAQs
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What are accessible instructional materials or AIM?
Accessible instructional materials or AIM are materials that are designed or
converted in a way that makes them usable across the widest range of
student variability regardless of format (print, digital, graphic, audio, video).
The Individuals with Disabilities Education Act (IDEA) specifically focuses
on accessible formats of print instructional materials. In relation to IDEA,
the term AIM refers to print instructional materials that have been
transformed into the specialized formats of braille, large print, audio, or
digital text.
Learn the basics about AIM
•All About AIM
•What are AIM?
http://aim.cast.org
What legal issues are important to know
about in relation to AIM?
IDEA requires that states and districts ensure timely provision of AIM to
elementary and secondary students with disabilities who need these
materials. This means that state and local education agencies must take
reasonable steps to provide AIM to eligible students with disabilities
without delay, typically at the same time as other students receive
instructional materials. For students who do not receive special
education services under IDEA, the disability civil rights laws (Section
504 and the Americans with Disabilities Act) may require the provision
of AIM. There are also copyright issues that may impact the sources
that can be used to acquire AIM for students.
(continued)
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What legal issues are important to know
about in relation to AIM?
Learn more about the legal issues related to AIM
• Why Provide AIM?
• Policy: Federal
• The Right of Students with Disabilities Who Need AIM to Receive These
Materials in a Timely Manner: A Brief for Families and Educators
• An Examination of the NIMAS and NIMAC Provisions in IDEA 2004: A
Brief for Families and Educators
• Equal Access to Learning: Office of Civil Rights (OCR) and Department
of Justice (DOJ)
• Understanding the NIMAS and NIMAC Provisions of IDEA: Analysis of
the Term Reading Disability Resulting from Organic Dysfunction and Its
Relationship to the IDEA Category of Specific Learning Disability
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What does NIMAS have to do with AIM?
NIMAS stands for the National Instructional Materials Accessibility
Standard. It is a technical standard used by publishers to produce
electronic source files that can be used to create student-ready specialized
formats (braille, large print, audio or digital text) for students with print
disabilities. Although not the only source of AIM, NIMAS compliant files that
are housed in the National Instructional Materials Access Center (NIMAC)
provide a robust way for SEAs and LEAs to provide accessible materials in
a timely manner to students with disabilities who are served under IDEA
and meet copyright criteria.
Learn more about NIMAS
•What is NIMAS?
•Policy: Federal
http://aim.cast.org
Our agency is developing a set of coordinated procedures
related to the provision of AIM. What can we use as a guide?
The Individuals with Disabilities Education Act (IDEA) requires state and
local education agencies to ensure the provision of accessible instructional
materials (AIM) in a timely manner to students with print disabilities who
require them. The Quality Indicators for the Provision of AIM describes the
critical attributes of a comprehensive set of supports, guidelines, policies,
practices, etc. that are aligned across agencies to address this requirement.
These indicators, critical components and actions for local agencies can
help with analysis of current status and support planning for growth at all
organizational levels.
Learn more about the quality indicators
•Critical Components of Quality Indicators for the Provision of Accessible
Instructional Materials (AIM)
•Implementing LEA Actions Based on the Critical Components of Quality
Indicators for the Provision of Accessible Instructional Materials (AIM)
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What process can be used to facilitate teams in making
decisions about AIM for a student?
The AIM Navigator is an interactive tool designed to help families and
educators work through the AIM decision-making process for an individual
student. Basically, there are four major decision points: determination of
need, selection of specialized formats, acquisition of materials, and
determination of supports for effective use. The AIM Navigator provides an
overview of the decision options, a robust set of frequently asked questions,
AIM Center resources, and other references and resources which are
specifically related to the decision point. The AIM Navigator is available in
both online and print versions.
Learn more about this AIM decision-making tool
•AIM Navigator
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Once the decision-making team has determined that a student
needs AIM, where can we get the materials?
There are a variety of sources for acquiring accessible instructional
materials; however, not all students are eligible to receive materials from
each of the different sources. Keep in mind that many students may need
more than one specialized format and may need materials from more than
one source.
Learn more about the five basic sources of AIM
•Where are AIM Acquired?
•AIM Guide to Accessible Media Producers (AMPs)
http://aim.cast.org
What actions can our agency take to ensure that instructional
materials being purchased can be used by all students?
IDEA includes important provisions related to the purchase of print
instructional materials. Educational agencies comply with these
requirements by including appropriate language in contracts and purchase
orders that requires publishers to submit NIMAS-conformant files to the
NIMAC, or provide assurances that they have already done so. Agencies
may also purchase instructional materials in accessible formats directly
from the publisher.
(continued)
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What actions can our agency take to ensure that instructional
materials being purchased can be used by all students?
As SEAs and LEAs increasingly include digital technology and online
learning materials in their purchases of educational media, there are
additional actions they can take to ensure that materials are accessible at
the time of purchase. Text, images, audio, and video all need to be
accessible. There is a common misconception that if content is digital, it is
automatically accessible. This, however, is not always the case. Some
digital materials pose major accessibility challenges, and it is difficult or
impossible to retrofit accessibility. It is important that both the digital content
and the technology used to deliver the content are accessible. The AIM
Center’s Purchase Accessible Learning Materials (PALM) Initiative offers
specific guidance for educators, families, purchasers, and advocates
encouraging the purchase of digital learning materials that are accessible
from the outset. Contract language for the purchase of accessible print and
accessible digital materials is available on the AIM Center web site.
(continued)
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What actions can our agency take to ensure that instructional
materials being purchased can be used by all students?
Learn more about purchasing accessible learning materials
• Purchasing Accessible Instructional Materials (with sample contract
language)
• PALM Initiative
• E-Book Market Brief
• AIM for Digital Equity
• Equal Access to Learning: Office of Civil Rights (OCR) and Department
of Justice (DOJ)
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What supports may be needed for students
to use AIM effectively?
Educators and families play a critical role in helping students succeed in
using AIM. In order for a student to effectively use accessible instructional
materials for educational participation and achievement, it is likely that
additional supports and services will be needed for teaching and learning.
Supports typically fall into the following categories:
•Technology to deliver the content
•Training for the student, educators, and family
•Instructional strategies
•Support services
•Accommodations and/or modifications
Learn more about supporting effective use of AIM
•What Supports are Needed for Effective Use?
•AIM Video Series
•AIM Implementation Guide
http://aim.cast.org
What does assistive technology have to do with AIM?
Other than embossed braille and large print (which is hard copy by
definition), specialized formats require technology to deliver accessible
content to the student. The delivery technology, whether an item that is
commonly used by others or something different, falls under the definition
of assistive technology (AT) for students served under IDEA. When a
student needs AT devices and/or services to access the curriculum,
educational agencies are required to provide them. IDEA defines an AT
device as any item, piece of equipment, or product whether acquired
commercially, modified, or customized that is used to increase, maintain, or
improve functional capabilities of a child with disabilities. An AT service is
defined as any service that assists a student in the selection, acquisition, or
use of an AT device. AT services include, for example, training or technical
assistance for the student, family, or education professionals.
Learn more about assistive technology
•Assistive Technology
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What resources are available on the AIM Center website to support
educational agencies in providing learning opportunities and
technical assistance about AIM?
The AIM Center offers interactive learning opportunities and resources for
teaching a variety of AIM-related topics in several formats, including webinars,
online courses, videos, and print—all available on the AIM Center web site.
The differences between the selection acquisition and use of "typical" printed
text and specialized formats are significant. When specialized formats are
introduced educators, learners and families have many adjustments to make.
It is likely that they will need to develop decision-making skills and also have
to gain proficiency with new or unfamiliar technology, as well as using
different strategies, and supports to teach and learn. AIM Center resources
are available to assist in the acquisition of knowledge and skills needed.
•Webinars
•Presentations
•AIM Product Tutorials
•AIMing for Achievement DVD
•AIM Video Series
http://aim.cast.org
Where can we learn more about AIM
practices and resources in each state?
Visit the State Information pages on the AIM Center web site to find
information about each state’s statutes and policies pertinent to AIM,
including textbook adoption/purchasing, SEA special education
responsibilities, assistive technology, state-specific information and
resources, and more. Check your state out and see what information is
being provided on the web to educators and families.
Learn more about how states are providing AIM
•State Information
http://aim.cast.org
What AIM resources are available to share
with educators and families?
Educators, families, and students often have many questions about AIM
and whether the student might need accessible materials. It is important
that educators and families understand the issues related to AIM and the
role that AIM might play in students participation in the curriculum and
academic achievement. Educators and parents as members of the child’s
decision-making team will decide together about need, selection,
acquisition and use of AIM. The AIM Center has a number of resources that
address some of the questions that they may have.
(continued)
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What AIM resources are available to share
with educators and families?
Learn more about resources for educators and families
• All About AIM
• AIM Basics for Families (English and Spanish)
• AIM: A Technical Guide for Families and Advocates
• AIM for Educators
• AIM for Families
• AIMing for Achievement Series: What Educators and Families Need to
Know about Accessible Instructional Materials
– Part I: Introduction and Legal Context
– Part II: Navigating the Decision-Making Process
– Part III: Just in Time: AIM Support at Your Fingertips
• AIMing for Achievement: Why Your Child with Disabilities May Need
AIM (10/31/12 webinar session archive)
http://aim.cast.org
How can I become more involved in AIM issues?
Check out the PALM Initiative (Purchase Accessible Learning Materials) to
find out about an important initiative that encourages school systems to
purchase digital learning materials that are designed to be accessible from
the outset. Ensuring accessibility in digital materials is becoming more and
more important as school systems begin to move away from traditional
print-based text. Attend AIM Center webinars and presentations. Visit the
AIM Center web site. Sign up to receive the AIM Connector e-newsletter on
the AIM Center web site. You can also contact the AIM Center staff via
email to [email protected].
Learn more about getting involved
•PALM Initiative
•AIM for Digital Equity
•E-Book Market Brief
•Teaching and Training Resources
http://aim.cast.org
What say you?
Your input is needed to make this Quick Start as
relevant and useful as possible to others with AIMrelated interests and responsibilities similar to yours.
• Please enter suggestions and
comments into the chat box.
• When you think of something
later, send an email to
[email protected].
http://aim.cast.org
“Make things as simple as possible,
but not simpler.”
Albert Einstein
http://aim.cast.org
Thank you for joining us!
AIM Center Webinar Evaluation
Please take a few moments to complete a brief survey, which is
intended to gather information about the quality, relevance, and
usefulness of the webinar you just attended. Your responses are
completely confidential.
https://www.surveymonkey.com/s/SEALEAQuickStartAug2013
http://aim.cast.org