Transcript Slide 1
By How to Project, What You Want to Project With POWER The Ability to Present Effectively Prepares Individuals for Life can be a Rocky Road. The Challenge is Not to Let it grind you into dust, but to Polish You into a Brilliant Gem A routine of constant challenge builds strong beings, much as a good gym workout builds strong bodies. Your beliefs shape your action. Your actions create your results and these results, when stretched out over a lifetime, are what’s called your destiny. When you master the ability to Focus on anything, you will master that thing itself. Focus your thoughts Focus - you master your mind. Focus your emotions - you master your heart. Focus your creative attention - you master your imagination. Focus is simply a matter of practice. To develop know-how of presentation techniques and display presentation before the audience by the end of the session. To equip Participants with FIVE Steps of Presenting. What we share today Phases of Presentation Plan your beginning Review the effectiveness of the selling techniques and Tips for reducing Anxiety &style Nervousness choose a more appropriate How to begin your speech Five ways to presenting & many more Some –Ve and +Ve Mindset About Presentation − I am all knowing − I should be the resource person − I should be given the special treatment − I am too old to learn new things − Presentation is a wastage of time − Presentation is just for entertainment Some –Ve and +Ve Mindset About Presentation + Presentation is difficult but I will try. + I will make full use of opportunities + Difficult to overcome old habits but I will be able to improve + I will share information + I will persuade others to learn it + I will implement it. 3 Ws WHY WHAT WHO I am going to give this Presentation? my main message should be? will be my Audience? Lecture Speech PRESENTATION TYPES Q&A Session PANEL Discussions Meetings Brainstorming Session Impromptu Speech Prepared Presentation What Can a Presentation Do for You? It Puts You on Display It Allows You to Ask Question and to Initiate Discussion Presentation can be Fun Your Objective of Communication During Presentation PRESENTATION The Objective of Communication is not the transmission but the reception. To make Your Message Understood and Remembered The Presentation and Content of Speech must therefore be geared to the Audience Problem with Objective The Average Human being has a very short Attention span and a million other things to think about. Being a Presenter our task is to reach through this mental fog and to hold the attention long enough to make your point. Presentations are: Presentations are: Group: small Group: large One-way Very structured Low interaction Limited methods The impact for me: ______________ ______________ ______________ ______________ ______________ ______________ Doing it Wrong….. Make a list of “don’ts” in executive presentations. What have you seen others do? ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ What on this list that gives you personal problems? How might you address these difficulties? Tests Have Shown that… PEOPLE REMEMBER 80 60 40 20 0 20% 40% 80% Organizing Your Presentations STEPS Brainstorm Main Ideas State the Sub Points State the Benefits Prepare Handouts Main Idea Preview Review Sentences Develop Visual Aids Develop the Introduction Develop the Conclusion Time Allocation Whenever You Present to Sell Services or Motivate Team Members, Influence or Inform, It is Vital that You Make a Positive and Lasting Impact. “Fear of Public Speaking is quite common. If dressing up as Speaker Man makes you feel more confident, then so be it.” The key to Conquering Fear lies in mastering Belief. Conquering Fear Failure and Success are just one of those things we make up. All fears, including those most destructive such as fear of failure, are nothing more than a state of mind. And if you want to walk around in a powerful state of mind that will have you on top of the world, bringing you great results you never dreamed were possible Fear kills creativity and imagination. The true warrior is one who has the courage to do battle with the enemies within. Maxims of Public Speaking Maxim #. 03 Maxim #. 01 Your Speaking Audience Is Show Business doesn’t Care Maxim #. 02 Be Mediocre 01 THE SITUATION 02 THE AUDIENCE Reasons Why Most Speakers Get Nervous 03 THE SPEAKER 04 THE PRESENTATION About Nervousness 3 THINGS TO REMEMBER Everyone is Nervous Speaking Standards are Generally Low You have Something To Contribute Tips for Reducing Anxiety Organize Visualize Practice Breathe deeply Relax Release tension Move around Eye Contact Check Your Category… Avoider Resister Acceptor Seeker The Techniques of Speech Make an Impression Repeat, Repeat Draw a Sign Draw a Picture Plain Speech Short & Sweet The Narrative Rehearsal Relaxation Conclusion [Practice is only Productive when U make a +ve effort to improve……. Try It!] Pamper Your Voice Articulation Projection Modulation Repetition Speed Pronunciation Enunciation Golden Rules for Public Speaking Take 3 deep Breaths before Starting Get Audience Participation Concentrate on Your Body Language Stick to Your Schedule Start with a Bang NEVER Read Your Notes Keep Eye Contact With all Participants FINISH it With a Bang TIPS to Begin Your Speech ■ Go from the familiar to the unfamiliar ■ Make them Participants- Not Spectators ■ Tell Story ■ Acknowledge the Occasion & the Audience ■ Pay the Listeners a Compliment ■ Quotations ■ Make a Striking Statement ■ Use an Unusual Statistic Giving an Impromptu Presentation Order Your Thoughts Give a few Introductory Remarks Preview and Review the Main Points End with a Strong Conclusion 5 STEPS TO PRESENTING • Know your objective – Will you inform, entertain, persuade? • Know your audience – What do they know, need to know? What is their motivation? • Know your subject – What are your major points? What is the best way to organize your information? • Know your objective – What was the purpose of your last presentation? _______________________________________ • Know your audience – Who was the audience? Why were they there? _______________________________________ • Know your subject – How informed were you? How did you organize the information? _______________________________________ • Check the facility • Check the room setup/lighting/sound • Check your equipment • Check the materials • Allow plenty of time for setup • Develop Plan B • Explain – Use verbal and non-verbal means to make your presentation • Support – Use A/V materials, charts, graphs, handouts and to add substance • Demonstrate – Hands-on examples can bring home important points • Reinforce your message • Gauge the impact • Fine tune in real time • Follow up the message if necessary • Address questions/concerns • Ensure needed action occurs Interpersonal Impression Interpersonal impressions are based on: – – – – Verbal messages (what is said) Vocal messages (how it is said) Nonverbal messages (face/gestures) First impressions 07% 38% 55% 100% 60% 40% 20% 0% Verbal Message Vocal Messag Non-Verbal Messages It is not what you say, But what you don’t, that Conveys 93% of the message Body Language 1. FACE 2. FIGURE 3. FOCUS 4. TERRITORY 5. TIME Plat from Skills Posture Movement Gestures Eye Contact Using Your Voice Monotone Talking too fast Problems with Volume Plat from Skills Keep it Simple: Introduction, Objective, Overview, Presentation, Summary (Conclusion) Rehearsing the Presentation Don’t Memorize Don’t read Your Notes Pace Yourself Developing Handouts Less is more Target major areas and ideas Follow your organizational outline Provide references to other resources Include samples of complicated forms Use branding and logos if you have them to identify your material Developing Visuals Keep it Short and Simple Illustrate Points Only Major Beware of Complicated Charts / Graphs Size does Matter; Bigger is Better Consider Room Size & Configuration “I make my pie charts with real pie! Everyone who pays attention gets a slice at the end of the meeting.” Question & Answers Techniques How to encourage your Audience to ask questions? Ask for questions by stepping forward with your hand raised Anticipate answers questions and practice the Types of Question Open Ended Questions Close Ended Questions Probing Questions Objective Questions Presumptive Questions True, False, Multiple Choice Etc. Multiple Questions Rhetorical Questions How to Listen to Question WAIT until questioner has finished the questioner and listen carefully WATCH to the question. KEEP your hands in a neutral position when listening to questions. Difficult Participants Heckler The Griper The Wrong One Know All Whisperer The Silent One Handling Difficult Participants Slow him down with a tough question Wait for his-statement Get him/her to be Specific Never Get Upset Handling Difficult Participants Confused say, let me see If I have understood Use light house Technique Stop talking, wait for them to look up and ask permission to move on Ask for Group to Comment Handling Difficult Participants Show that the purpose Of Your Presentation is Positive Ask Tough Question Ask Easy Question Use peer Pressure Presentation Checklist Have I made the objectives of the presentation clear? Do I know enough about the audience? Am I clear on my main points? Have I practiced my delivery? Have I sought feedback about the content of the presentation? Have I adequately prepared opening and closing remarks? Am I prepared to handle difficult questions? Are all visuals and demo materials created? Do I require: • • • • • Nametags Pencils Paper Masking tape Extra flip chart paper PRESENTATION Itself has 3 Phases PLANNING DELIVERY PREPARATION Presentation Skills Express Yourself with Confidence 1. Introduction 3. The Audience 2. The Situation 4. The Speaker 5. Conclusion 6. Tips & Techniques Qualities of a PRESENTER People Friendly Self Development Motivation Creative Sense of Humor Credible Stress Management Empathic Training Skills & Knowledge Enthusiastic Understandable Presentation Skills Self Education Develop a Presentation Plan Evaluate the Presentation Deliver the Presentation Organize the Presentation Practice Plan Your Beginning 5 Elements Get their Attention Control Establish a Theme Create a Rapport Present a Structure “Great speakers aren’t born, they are trained.” Something poorly presented can be poorly received regardless of its content. Presentation is a Skill. The ability to present effectively is a set of techniques practiced, rehearsed and delivered. You will never deliver the perfect presentation. But you might deliver a powerful and effective speech. REMEMBER! Nobody can claim himself to be prefect so don’t let perfection paralyze YOU.