Transcript Closing The Deal

Cheyney University
Federal Work-Study Program
Information Presentation
2012-2013
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You cannot start working until you have been
approved by Payroll Office .
Any work done before approval will not paid.
You cannot be approved to work by a campus
supervisor.
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To apply for the Federal Work-Study Program
at Cheyney University you must complete and
submit application to the
Financial Aid Office by 5:00 pm on
Monday, October 8, 2012
If you were offered Federal Work-Study on your
award and do not submit a application before
the set deadline it will be interpreted that you
do not want to participate in the work-study
program and your award will be cancelled.
All of the documentation required to
participate in the Federal Work Study Student
Employment Program can be found online at
http://www.cheyney.edu/financialaid/Student-Employment.cfm
You cannot begin working until
your completed Contract &
appropriate employment
documentation has been
received in the Payroll Office.
 Student
payroll is processed
through e-Time access
 Your
e-Time username is your
Cheyney email address
 Your
e-Time password is your
Desire 2 Learn (D2L) password
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Employment documentation includes:
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Passport OR
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Birth certificate OR
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Social security card
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AND a valid driver’s license; school ID or
voter’s registration card.
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ONLY ORIGINAL DOCUMENTS CAN BE
ACCEPTED!
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You must electronically sign your timesheets.
Unsigned timesheets cannot be processed
even if your supervisor approves your time.
All time must be entered through e-Time by
midnight Friday, end of the pay period.
Only students with e-Time access problems
will be allowed to use paper timesheets. Once
the access issue has been resolved, e-Time
entry will be mandatory.
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You are only allowed to work 15
hours per week .
You can earn up to $875.00 per
semester if you work.
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Approved student will be directed to print:
(1). employment packet, (2). I-9 form and
(3).W-4 form and submit it to the Payroll
Office in Wade Wilson, Room 218.
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Payroll Office will review the documentation.
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Payroll Office will inform the student and the
Financial Aid Office when student can begin
working.
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Print student employment application
Student must completes ALL questions on the
employment application.
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Incomplete application WILL NOT be processed.
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Student submits application to
the Office of
nd
Financial Aid, Burleigh Hall, 2 Floor.
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Financial Aid Office will notify student via
Cheyney E-mail ONLY if he or she has been
approved to participate in Federal Work-Study
Program.
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If you have awarded a federal work-study job,
student will assigned site to be interviewed for.
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If hired the employer will inform Payroll Office.
 Employment
offers are based on
compliance with the deadlines
and the federal regulations
governing the program AND the
availability of funding.
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Each student agrees to the terms of the
student employment when he/she signs an
application for student employment.
Student must maintain Satisfactory Academic
Progress (SAP) to be eligible to participate in
the Federal Work-Study Program at Cheyney
University.
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Time worked must be entered online when
due.
Submitted unapproved time sheets by either
student or supervisor will not be paid by
payroll.
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Remember you represent the university in the
area that you work in. (ex: admissions)
Work appropriate attire for the office/area you
work in is a must. (tank tops, lose pants, etc…
not proper attire)
Always report to work on time.
Remember to inform your supervisor when
reporting late or not coming in to work.
Develop good work habits.
Spot checks will be done by the Financial Aid
office.
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You cannot change your job because you don’t
want to work in that area. Changes must be
approved by the Financial Aid Office.
You cannot be asked to work until you are
approved.
If you do not want to accept the work-study
award please let us know.
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Everyone must sign confidentiality policy and
procedures.
Breach of this confidentiality policy may result
in termination of your assignment.
Conduct unbecoming to the university can be
grounds for termination.
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You can be terminated from work-study.
Always late and not calling in is just an
example.
Make sure you are working when you do report
to work!
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Be aware of Sexual Harassment on the
work-site.
Know that you can report it to our Social
Equity Officer at Cheyney University.
Ms. Sheilah Vance, JD
Chief of Staff/Social Equity Officer
610-399-2220
[email protected]
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Job Location examples:
a.
b.
c.
d.
f.
g.
h.
Computer lab
Athletics
Resident Halls
Admissions
Bursar’s Office
Financial Aid
Off-campus sites
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Enjoy your experience participating in the
Federal Work-Study Program.