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Spring 2013 Training Materials Retake, and Reading, Mathematics, and Science 1 NEW AP Procedures (Advance Placement) • AP answer documents will capture two IDs: Block L (Page 1): Social Security Number Block T (Page 4): Student Identifier • Student Identifier = 130 + 7 digit MDCPS ID 130####### • Students should be instructed to provide both IDs NEW AP Procedures Matching and Reporting • Students should provide both IDs to facilitate matching and score reporting – Social Security Number will be required to link students’ 2013 scores to any past AP results • If a student is unsure of their SSN, this field should be left blank – Students will access their score reports online using the Student Identifier • Paper score reports will no longer be provided beginning in July 2013 Agenda • Overview • CBT Readiness Activities • Daily Administration Schedule • Students To Be Tested • Test Accommodations • Test Materials • CBT Test Sessions • Security Numbers • Test Administration and Security Procedures • Test Invalidations • Defective Materials • • • School Assessment Coordinator (Before, During, and After) – Receive Materials/Maintain Security – Communicate Policies with parents/students – Train Test Administrators and Proctors – Prepare for Testing – Monitor Test Administrations – Supervise Test Administrations – Conduct CBT Clean-up Activities – Pack Materials for Return – Return Schedule 4 Comment Forms Contact Information Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials. 5 Readiness Activities CBT Only • • • • Complete Certification Tool Install TestNav and TestHear Run System Check District-wide Infrastructure Trial: April 2, 2013 6 Computer-Based Assessment Certification CBT Only • The Computer-Based Assessments Certification process must have been completed and submitted by March 4, 2013. • Schools are responsible for providing information about the number and types of computers to be used for computerbased testing and the number of students to be tested on each day of the administration window. • Schools must also respond to questions about whether readiness activities have been completed. 7 District-Wide Infrastructure Trial CBT Only Infrastructure Trial: Tuesday, April 2nd • Simulates a computer-based test using mock test items to test the vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration. • Set up the Trial to use all computers scheduled to be used concurrently during the Spring 2013 administrations. • Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine network user capacity and bandwidth requirements – Takes approximately thirty minutes for users to log in, complete the exercise and submit the test • Complete a brief survey at http://www.surveymonkey.com/s/3C2MLX3 by April 3rd to certify that the trial was conducted to identify any problems that need to be addressed prior test administration. 8 Retake Daily Administration Schedule 9 RMS Daily Administration Schedule 10 RMS Daily Administration Schedule 11 Students to be Tested FCAT 2.0 Reading, Mathematics, and Science • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled. – Reading Grades 3-10 – Mathematics Grades 3-8* – Science Grades 5 and 8* *Except for middle school students in courses requiring an EOC (Algebra 1, Geometry, Biology 1). 12 Students to be Tested FCAT 2.0 Reading Retake • For students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT 2.0 Reading test is a graduation requirement. • The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake: – Retained Grade 10 or Grades 11-12 regular high school students who have not yet earned a passing score. – Students previously eligible for the FCAT Reading who have not passed must now take and pass FCAT 2.0 Reading. 13 Students to Be Tested FCAT Mathematics Retake • For students who entered Grade 9 in the 2009-2010 school year or earlier and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT Mathematics test is a graduation requirement. • Regular high school and adult students who have not yet earned a passing score on the Grade 10 FCAT Mathematics are eligible to participate in this administration of the FCAT Mathematics Retake. • Students who entered Grade 9 in the 2010-2011 school year or after do NOT take an FCAT Mathematics test. 14 File Download Manager (FDM) 15 Students to be Tested Special Program Students Program District Number School Number Participation Status Full-Time K-8 71 0300 MUST Florida Virtual School Program Full-Time 9-12 71 0400 FL Virtual Academy K-8 50 7079 Miami-Dade Online Academy 13 7001 MUST Miami-Dade Online Academy Florida Home Education 13 9998 MAY McKay Scholarship 13 3518 Private-MAY Public-MUST Florida Tax Credit Scholarship 97 9999 MAY Merrick Hospital/Homebound* 13 9732 MUST FLVS Registration/ Reports Home Education Office ESE Office Registration - Region Reports - FLDOE Merrick HHIP 16 Students to be Tested English Language Learners (ELLs) • All ELL students are expected to participate in the FCAT/FCAT 2.0 Retake, and Reading, Mathematics and Science tests no matter how long these students have been receiving services. • See Appendix A of the manual for information regarding accommodations. 17 Students to be Tested Students With Disabilities • All students with disabilities participate in the statewide assessment program by taking one of the following: – FCAT/FCAT 2.0 without accommodations, – FCAT/FCAT 2.0 with accommodations, or – Florida Alternate Assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the manual for information regarding 18 accommodations. Administration Accommodations Students With Disabilities • Accommodations stated in the student’s current IEP or 504 plan − Flexible Presentation − Flexible Responding − Flexible Scheduling − Flexible Setting − Assistive Devices and Tools • Unique Accommodations Request (Briefing ID #: 12973) 19 • Extraordinary Circumstances (Briefing ID #: 12973) Test Accommodations Field in ISIS • • Verify that all students requiring special assessment test materials have the proper test accommodation documented in ISIS – Test Accommodations field on the Additional ESE Information screen in ISIS. Please refer to Weekly Briefing # 12973. • Test Accommodations codes include the following: − C - Contracted Braille − U - Uncontracted Braille − L - Large Print − O - One item per page − P - Paper format test booklet instead of CBT − G - Large Print, Paper or CBT − R – Reading Passage booklet for CBT only − A – Accommodated CBT test form − Q - Unique accommodation, other • Note: Large Print is considered a “Unique Accommodation” if it is CBT test. 20 – Request must be submitted for FLDOE approval with justification. Accommodated Test Forms CBT Only Test Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form. Form Name in PearsonAccess Lrg Prt Zoom Con Scr Rdr Lrg Prt+ Con Lrg Prt+Scr Rdr Lrg Prt+ Con+Scr Rdr Zoom+ Con Zoom+Scr Rdr Zoom+Col Con +Scr Rdr Con+Scr Rdr Assistive Devices Accommodations Offered Large Print Zoom Color Contrast Screen Reader Large Print and Color Contrast Large Print and Screen Reader Large Print, Color Contrast, and Screen Reader Zoom and Color Contrast Zoom and Screen Reader Zoom, Color Contrast, and Screen Reader Color Contrast and Screen Reader Assistive Devices 21 Special Documents • Test Administrators must familiarize themselves with the information in the Special Documents section, including: – Test configurations and materials needed for testing – Scripts/instructions for students who test using special documents – Student responses – Providing accommodations • Ensure that the correct procedures are followed for administering tests to students using special documents. • Student responses must be recorded properly in all special documents before they are submitted for scoring. • Refer to the Special Document sections of the manual to ensure the proper handling of these materials. 22 Administration Accommodations English Language Learners (ELLs) • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: − Flexible Setting − Flexible Scheduling Additional Time − Assistance in Heritage Language − Approved Dictionary • ELL students in levels 1-4 only 23 Section 504 Initial Evaluation • The 504 Team must review a variety of records including written documentation of the impairment: • District / State / Achievement Assessments • Report Card Grades • Teacher Observations • Classroom Performance / Portfolio • Functional Assessment of Behavior or Behavior Intervention Plan • Medical Information – must be written documentation • Adaptive Behavior • Other What To Do – Temporary Section 504 • When a student sustains an impairment / injury during FCAT administration, they may be eligible for Section 504 – You may consider scheduling the test on an available make-up day, if possible, to provide more time to collect written medical documentation from the parent and schedule a 504 Eligibility Meeting • Contact the Staffing Specialist for assistance and directions on proceeding with a Section 504 Eligibility Meeting / Plan • Send / provide a Notification of Meeting to the parent • Only a designated LEA may facilitate a Section 504 Meeting SPED Office Contacts NORTH North Central (305) 827-3025 – Alfreida Robinson SOUTH ▪ Instructional Supervisor ▪ Instructional Supervisor – Elena Hernandez – Lourdes Alonso ▪ Lead Staffing Specialist North (305) 827-3025 – Kate Cadieux ▪ Instructional Supervisor – Cindy O’Donnell ▪ Lead Staffing Specialist South Central (786) 268-4757 − Kathy Maguire ▪ Lead Staffing Specialist South (786) 268-4757 − Helene Chait ▪ Instructional Supervisor – Maria McMann Sifre ▪ Lead Staffing Specialist Test Materials ITEM TYPES GRADE 3 4 5 SUBJECT TEST MATERIALS MultipleChoice Reading •Reading Test and Answer Book Mathematics •Mathematics Test and Answer Book •FCAT 2.0 Ruler (Session 2 only) Reading •Reading Test and Answer Book Mathematics •Mathematics Test and Answer Book •FCAT 2.0 Ruler (Session 2 only) Reading •Reading Test Book •Reading Answer Folder Mathematics Science (Accommodations only) •Mathematics Test and Answer Book •Mathematics Reference Sheet •Science Test Book •Science Answer Book GriddedResponse 27 Test Materials ITEM TYPES GRADE SUBJECT Reading 6 Mathematics TEST MATERIALS (Accommodations only) •Reading Test Book •Reading Answer Folder •Mathematics Test Book •Mathematics Answer Book •Mathematics Reference Sheet MultipleChoice Reading (Accommodations only) •Reading Test Book •Reading Answer Folder Mathematics •Mathematics Test Book •Mathematics Answer Book •Mathematics Reference Sheet •Four-Function Calculator 7 GriddedResponse 28 Test Materials ITEM TYPES GRADE SUBJECT Reading 8 Mathematics Science 9 Reading 10 Reading TEST MATERIALS •Mathematics & Reading Test Book •Mathematics & Reading Answer Book •Mathematics & Reading Test Book •Mathematics & Reading Answer Book •Mathematics Reference Sheet •Four-Function Calculator •Science Test Book •Science Answer Book •Periodic Table of the Elements •Four-Function Calculator (Accommodations only) •Reading Test Book •Reading Answer Folder (Accommodations only) •Reading Test Book •Reading Answer Folder MultipleChoice GriddedResponse 29 Test Materials ITEM TYPES GRADE SUBJECT TEST MATERIALS MultipleChoice FCAT 2.0 Reading (Accommodations only) •Reading Retake Test and Answer Book FCAT Mathematics (Accommodations only) •Mathematics Retake Test and Answer Book •Mathematics Reference Sheet •Four-Function Calculator Retake GriddedResponse 30 Test Materials CBT Only • • • • • • • Student Authorization Tickets Session Rosters Test Group Code Seal Code (if applicable) Florida Computer-Based Testing Work Folders CBT Worksheets Reading Passage Booklets (eligible students as an accommodations as noted on the IEP or Section 504 Plan) • Approved calculators • Mathematics Reference Sheets 31 ePAT CBT Only • Electronic Practice Assessment Tool available at www.FLAssessments.com/ePATs. • Provides students an opportunity to practice using the computerbased platform prior to testing. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab. Note: If a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session. 32 Test Materials Chain of Custody Form • Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual). – Record accurate information on the form, including: Dates activities are completed, Names of the persons performing activities involving the materials, and Information about the locked storage room. – Retain electronic or hard copies of completed forms 33 Non-Certified School Personnel District-Level Certification Form • Non-certified school personnel designated by the school administrator to assist the school test coordinator in handling secure materials for statewide assessments must be granted approval by the FLDOE. (Please refer to Weekly Briefing ID #: 13512.) − Deadline to submit completed form to SAET for approval is March 8, 2013. Signed FCAT 2.0 Test Administration and Security Agreement Form must also be submitted with form. − The approval will be valid for the remainder of the school year. 34 Preparing Test Materials • School personnel must adhere to the following policies as they prepare test materials: – The Chain of Custody form must be maintained at all times. – Shrink-wrapped packages of secure materials may be opened no sooner than three (3) days prior to the FCAT/FCAT 2.0 Retake; and no sooner than five (5) days prior to the FCAT/FCAT 2.0 RMS test administration. Sealed test books must not be opened. – Only the school assessment coordinator may open the shrink-wrapped packages and affix PreID labels. Non-certified personnel assisting the school assessment coordinator in handling secure materials must have approval from the FLDOE. – Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. – All secure materials must be returned to locked storage and remain there 35 until testing. PreID Labels • The PreID file is based on student enrollment at your school as of: – Wave 1: January 18, 2013 – Wave 2: February 22, 2013 • FIVE elements MUST be correct on a student PreID label: – Student name – Florida ID number – District number – School number – Grade level • On Retake PreID labels ONLY, an incorrect grade level may 36 be corrected by gridding. PreID Labels • • • • • Affix the label in the box in the lower left corner of the student grid sheet. Do not remove labels once they have been affixed. Do not place a label over another label. Do not use PreID labels from previous administrations. Do not use a preidentified document for any student other than the student for whom it is preidentified. 37 PreID Labels • If the student name, Florida ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. • Ensure the replacement document has the same form code if the replacement is one of the following: – Grade 3 Reading Test and Answer Book – Grade 3 Mathematics Test and Answer Book – Grade 4 Reading Test and Answer Book – Grade 4 Mathematics Test and Answer Book • If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information 38 on a student label CANNOT be corrected in this manner. Student Grid Sheet • The box in the upper left corner of the student grid sheet must be completed by each student. • Do not write or mark outside the student demographic information boxes. It will adversely affect the scanning and scoring of the documents. 39 Test Sessions CBT Only • Sessions created through the PreID upload will have one of the following prefixes to identify the tested subject: – Grade 5 Mathematics—M05-Mathematics – Grade 6 Reading—R06-Reading – Grade 7 Reading—R07-Reading – Grade 9 Reading—R09-Reading – Grade 10 Reading—R10-Reading – FCAT Mathematics Retake—MRT-Mathematics – FCAT 2.0 Reading Retake—RR2-Reading • All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS. 40 Verifying Students CBT Only • Print the Session Roster for each test session (Grade 5 Mathematics, Grade 6 Reading, etc.) – Compare against school generated list to verify eligibility, and – Verify Student Name and Florida ID number for accuracy • Place verified students in new test sessions or keep them in the original session. • Add new students using the Create New Student wizard and place them in a test session • Maintain a list of test sessions to provide to the technology coordinator to cache test content for all sessions. – Test sessions can be cached beginning on: • April 1 for Retakes • April 8 for Reading (Grades 10 and 7) 41 • April 15 for Reading & Mathematics (Grades 5, 6, & 9) Security Numbers • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books). • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. – Pre-populated Administration Record/Security Checklists with security numbers for all secure documents assigned to each school are provided in PearsonAccess – A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess 42 Administration Record/ Security Checklist • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed on the pre-populated checklist MUST be added to the record with the names of the students to whom the test materials are assigned. • To access the pre-populated checklist in PearsonAccess, go to − Test Setup > Order Additional Materials and Tracking > Reports, and select Security 43 Checklist Detail from the drop-down list. State and District Requirements • Florida Test Security Statute (1008.24) • Florida State Board of Education Test Security Rule (6A-10.042) • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestCh airInfo/InfoForTestChair.asp. – Adopted by School Board – General Guidelines • School Procedural Checklist (FM6927) • District Monitors 44 Test Security Policies and Procedures: Prohibited Activities • Reading the passages, test items, or performance tasks. • Revealing the passages, test items, or performance tasks. • Copying the passages, test items, or performance tasks. • Explaining or reading test items or passages for students. • Changing or otherwise interfering with student responses to test items. • Causing achievement of schools to be inaccurately measured or reported. • Copying or reading student responses. 45 General Security Guidelines • • • • • • • Do Provide secure storage Restrict access – 3 or fewer keys Handle secure materials, including affixing of labels in a limited-access area Secure visual barriers on computer workstations Maintain documentation – Chain of custody – Book assignment to students Train test administrators and proctors Monitor students during lunch break or extended breaks Do Not • Allow unauthorized access to materials or content • Open secure materials prior to date allowed • Allow untrained or uncertified staff to test students • Coach or provide assistance during test administration • View, review, copy, or debrief test content 46 Electronic Devices • School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them. − “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. − Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing or breaks. • If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated. • Students and parents/guardians must be made aware of this 47 policy prior to testing. Reporting Testing Irregularities • All school staff are professionally responsible for ensuring appropriate test administration procedures and reporting any irregularities. • Security Breaches: Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. • Missing Materials: Schools must investigate ANY report of missing materials immediately. − Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security School Assessment Coordinator/Principal Student Assessment and Educational Testing Region Center and/or appropriate District Administrative Office Appropriate investigative unit, if applicable Note: School personnel must be prepared to provide documentation and 48 information in support of investigations of any testing irregularity. Caveon Forensic Analyses • Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test responses; and – Schools with improbable levels of similarity, gains and/or erasures. • Flagging only the most extreme results 49 Test Invalidation • The purpose of invalidation is to identify when the validity of test results has been compromised. • Test administrators should discuss possible invalidations with school assessment coordinators, and the situation should be investigated immediately. • When a student’s test is invalidated for any reason listed in the “Test Invalidation” section on pages 22-23 of the Spring 2013 RMS Manual, return the invalidated test with the DNS bubble(s) gridded 50 with all other TO BE SCORED materials. Defective Materials • Test Books – If a defective book is identified during Session 1 of testing, the student should be given a replacement book with the same form code (on the lower left corner of the front cover). If a replacement book with the same form code is not available, the student may use a book with any form code, and the replacement code should be gridded on the student grid sheet. – If a defective book is identified during Session 2, the student should be given a replacement book with the same form code. If a replacement book with the same form code is not available, the student may use a book with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet. 51 Defective Materials (cont.) • Answer Documents – The DNS bubble MUST be gridded in the following circumstances: o The answer document is defective and used. o A student name, Florida ID number, district number, school number, or grade level is incorrect on a PreID label affixed to a USED answer document. o A student label has been placed over another label on a USED answer document. – If a student discovers an answer document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over. o The DNS bubble(s) must be gridded on the defective answer document and it should be returned with all other NOT TO BE 52 SCORED materials. Defective Materials (cont.) • Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been properly packaged for return with all other NOT TO BE SCORED materials: – The preidentified answer document belongs to a student who has withdrawn before testing begins. – The preidentified answer document belongs to a student who was absent during the entire testing window. – The answer document is defective and unused. – The preidentified information is incorrect and the answer document is unused. • If a secure test document is soiled: − Transfer the student’s response to a replacement document, if possible. − Securely destroy the test document at the school with a witness. − Email Mara Ugando at [email protected] the description of the 53 incident and include the document type and security number. School Coordinator Before Testing • Receive Materials/Maintain Security – – – – – – – – Box contents are listed on pages 241-242 of the manual. Keep materials secure at all times. Maintain an accurate Test Materials Chain of Custody Form No more than three individuals may have access to the locked storage area. You may open shrink-wrapped materials or begin preparing (e.g., applying student labels) no sooner than three (3) days prior to the FCAT/FCAT 2.0 Retake; and no sooner than five (5) days prior to the FCAT/FCAT 2.0 RMS prior to testing Save the original boxes for returning special document materials. Ensure that an adequate supply of working calculators is available prior to the beginning of test administration. If you need additional materials or if you have questions, contact 54 the Test Distribution Center at 305-995-3743. School Coordinator Before Testing • Communicate Testing Policies to Parents/Guardians and Students – Electronic Devices Policy—If students are found with ANY electronic devices during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. – Leaving Campus—If students leave campus before completing the test (for an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Ensure that parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days. – Testing Rules Acknowledgment—Before beginning a test, students will sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test 55 score may be invalidated.” School Coordinator Before Testing • Train Test Administrators and Proctors – You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. – Test Administrators must be certified educators. – Distribute Test Administration Manuals and instruct administrators to read all appropriate sections. Make sure they have manuals on each day of testing. – Test administrators who will be administering the test to students using large print, braille, and/or one-item-perpage materials must be trained in the use of these test56 materials. School Coordinator Before Testing • Train Test Administrators and Proctors • Sign and return an FCAT/FCAT 2.0 Test Administration and Security Agreement, which indicates that you − Have received training − Have read the Test Security Statute and State Board Rule − Have read all applicable portions of the Test Administration Manual(s) − Understand and agree to adhere to all test security and administration policies and procedures • Sign and return a Test Administrator Prohibited Activities Agreement 57 School Coordinator Before Testing • Train Test Administrators and Proctors – Ensure that all test administrators are aware that they must maintain the following according to the requirements in the manual: o Records of Required Administration Information o Seating Charts o Security Logs – Materials to Assemble: o Signs (located in Appendix C) o Pencils for students o Watch or Clock o Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8 Science o Reference Sheets for Grades 6-8 Mathematics (and for students taking the Grade 5 Mathematics or Mathematics Retake with paper-based accommodations) o Periodic Tables of the Elements for Grade 8 Science 58 o Rulers for Session 2 of Grades 3 and 4 Mathematics School Coordinator Before Testing • Train Test Administrators and Proctors – Supervise test administration and ensure the following: o Students are using only No. 2 pencils and have appropriate test materials as applicable: Student Authorization Tickets, work folders, CBT worksheets, calculators, Reading Passage Booklets, and reference sheets. o Students do not have books, notes, scratch paper, or electronic devices of any kind during testing, even if they do not use them o Students sign the Testing Rules Acknowledgment or check box and enter the correct test group code. o Students do not talk or make any disturbance o Students are working independently o Students are working in the correct session and recording their answers in the appropriate area 59 School Coordinator Before Testing • Train Test Administrators and Proctors – Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. – Keep accurate time for each test session and display times for students. – It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. – While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. – If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. – Test materials may not be returned to students once the materials have been collected. – Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately. 60 School Coordinator Before Testing • Train Test Administrators and Proctors • • • School Personnel may − Prepare, distribute, and collect materials under direct supervision of the test administrator − Complete student grid sheets Non-school Personnel may − Assist in monitoring test administration only − Only be used as an “extra” pair of eyes M-DCPS students may NOT serve as proctors. Required Ratio for FCAT/FCAT 2.0 Administrations Ratio* Paper-based 1:30 Computer-Based 1:25 *Adult (proctor or test administrator) to student ratio. • 61 It is strongly recommended that a proctor be assigned to every testing room School Coordinator Before Testing •Test Scripts Method of Delivery Computer Paper Scenario Students will test using regular CBT forms (may require administration accommodations, such as flexible scheduling, flexible setting, etc.) Students will test using accommodated CBT forms (e.g., zoom, large print, color contrast, screen reader, assistive devices) Use scripts in the… Spring 2013 CBT Manual Students will test using regular print paper-based materials. Students will test using large print, braille, or one-item-per-page paper test materials as an accommodation Spring 2013 RMS Manual 62 School Coordinator Before Testing CBT Only • Train CBT Test Administrators and Proctors • If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues, or contact the school assessment coordinator to resume that student’s test in Pearson Access. • If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. • If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. • At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/SpringCBTStudentCommentForm, as needed. 63 School Coordinator Before Testing CBT Only Provide instructions for test administrators to handle these circumstances. • • • • • • • • • A student has not participated in a practice test session. A student has trouble logging in the first time. A student cannot see the shading on the Test Group Code screen. A test administrator does not have a Student Authorization Ticket for a student. A Student Name or Florida ID is not correct (e.g., misspelled) on the Student Authorization Ticket. A test administrator is concerned that a student is unable (e.g., too ill) to finish the test. A student Exits the test to finish later and logs out of the test session. A student is in the wrong test session. A student is kicked out of a test session. 64 School Coordinator Before Testing CBT Only PearsonAccess: School User Accounts • School user accounts are necessary to complete the CBT test activities. • Create or reset your password for each Pearson site (operational and training center). • Create school user accounts for test administrators in Pearson site (operational). • Two different school user accounts may be set up: − Individual accounts for each test administrator o Test administrator will set up unique password. − Generic accounts linked to the school assessment coordinator o The password will be the same for all test administrators. o These accounts can be randomly assigned. • Test administrators may monitor and resume students with a school 65 user account. School Coordinator Before Testing Testing Rules Acknowledgment • Prior to testing, students must listen to the testing rules read by the test administrator and then sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” • The Testing Rules Acknowledgment is located on the inside front cover of the test book or test and answer book. • If a student does not sign below the acknowledgment at the beginning of Session 1 of a test, the test administrator should record it on the Administration Record and allow student to test. 66 School Coordinator Before Testing Test Group Code • A test group code is a security measure to identify groups of students tested together. − Generate a four-digit numeric code to assign to each testing room. • Test group codes must be recorded with required administration information and on seating charts. • Students mark the appropriate class test group code on the test document (paper-based) or enter the test group code after the “Welcome” screen (CBT). • If students are absent for a test session, a different unique code must be used for each make-up session. 67 Test Code & Test Group Code Test Code A six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav. Test Group Code A unique four-digit number used to identify groups of students tested together, which is created by school assessment coordinators. This is entered after the Welcome screen in TestNav and before students see the first question. 68 School Coordinator Before Testing Required Administration Information • Test Administrators must record and maintain the following Required Administration Information: – Students assigned to the room – Attendance information – Test group code – Unique security number of secure documents assigned to each student – Grade level – Accommodations provided – Signatures of test administrator and school assessment coordinator 69 – Dates for when documents are received and returned School Coordinator Before Testing Seating Charts • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information: – – – – – – – – Room name/number Grade level/subject Student names and their location in the room during testing Date Session starting time Test administrator name Names of proctors (if applicable) Test group code • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If the seating configuration changes during testing, a new seating chart 70 must be created. School Coordinator Before Testing • A Security Log must be maintained for each testing room. • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. 71 School Coordinator Before Testing CBT Only Arrange ePATs • Before a student can participate in this computer-based administration, the student must complete the correct ePAT to become familiar with the computer-based system. • To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software. • Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. • Accommodated practice forms are available at www.FLAssessments.com/ePATs. 72 School Coordinator Before Testing PBT and CBT Test Sessions • For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2. • A student with a flexible scheduling/extended time accommodation must complete one session before continuing to the next session. • Test administrators are required to use ALL of the allotted time in each session and should not end a session early. 73 School Coordinator Before Testing CBT Only Create Test Sessions • Test sessions were created automatically via the PreID upload. • These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. 74 School Coordinator Before Testing CBT Only • • Use classrooms whenever possible. Make sure that each room is free of distractions and has – – – – Comfortable seating Good lighting Sufficient workspace Adequate ventilation • Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. • Make sure that: • – students are not facing each other when seated at tables. – students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. – there is at least three feet between students – students cannot view others’ computer screens (visual barriers are installed) Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts. 75 School Coordinator Before Testing CBT Only • Ensure that all software applications, including Internet browsers, are closed on all student workstations. • Start TestNav, type in the correct URL, and open each student workstation to the student login screen. • Ensure that the test administrator has a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. 76 School Coordinator During Testing CBT Only Test Session Management DESCRIPTION MANUAL PAGE(S) Start test sessions A session must be started in PearsonAccess before students can begin the test. 146 Monitor session details Keep track of each student’s testing status in PearsonAccess. 146-147 Resume students’ tests If a student exits the test (intentionally or unintentionally) and will finish later. 147-148 TASK Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be 77 scored. School Coordinator During Testing • Supervise Test Administration – Provide test administrators with additional materials during testing, as necessary. – Monitor each testing room to ensure that test administration and test security policies and procedures are followed. – Be available during testing to answer questions from test administrators. – Technical issues that are not immediately resolved must be reported to Student Assessment and/or Region ITS staff for support and guidance. – Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room. 78 School Coordinator After Testing • Maintain Security – After ANY administration, initial OR make-up, materials must be returned to you immediately. – Materials must be placed in locked storage between test sessions. – Secure materials should never remain in classrooms or be taken from the school’s campus overnight. – Report any testing irregularities or security breaches to your district assessment coordinator immediately. 79 School Coordinator After Testing CBT Only TASK DESCRIPTION MANUAL PAGE(S) Mark a student’s test “complete” Mark a student’s test complete if a student exits the test and will not resume the same test. Stop test sessions A test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed. Invalidate tests Any tests that should not be scored must be invalidated. 154-155 Record accommodations All accommodations used by students must be recorded in PearsonAccess. 154-155 152-153 153 Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the end of each testing window. 80 School Coordinator After Testing CBT Only • • • Delete all not started sessions and Stop all started sessions Please remember the following: – Absent students should be removed from the test session (not marked complete). – If absent students have already been marked complete, nothing else needs to be done. – Students in “Ready” status must be removed from the session before it can be stopped. – If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm – Retake: April 19 – Reading (Grades 10 and 7): April 24 – Reading & Mathematics (Grades 5, 6, & 9): April 30 81 School Coordinator After Testing • Verify that all distributed secure materials have been returned. • Ensure that the DNS bubble has been gridded on invalidated tests and place the tests with TO BE SCORED materials. • Ensure that the DNS bubble has been gridded on any defective answer documents and return them with NOT TO BE SCORED materials. • Store any approved four-function calculators as directed by your district assessment coordinator. • File the FCAT/FCAT 2.0 Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. • Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes. 82 School Coordinator After Testing Document Count Forms – Verify that you have included all documents from make-up sessions before you complete the forms. – Complete Document Count Forms by following the instructions on the form. – For Grades 3–10 TO BE SCORED materials, complete a separate Document Count Form for each grade level and document type. – Retake TO BE SCORED materials must be sorted by document type ONLY (you may place materials for more than one grade level under one Document Count Form). – Separate Document Count Forms must be completed for any special program student documents (Home Education, Virtual83 School, etc.). Ensure that the correct district and school numbers are gridded. Grid the correct document type, number of documents under the form, and special document type, if applicable. 84 School Coordinator After Testing Paper Bands • Documents for each grade level and document type must be banded separately. You may use more than one paper band per grade level and document type, if necessary. • Follow these steps for each paper band you use: – In the space labeled District/School Number, write your district number and your school number OR the special program school number. – Count the number of TO BE SCORED answer documents that will be banded in each paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band. – Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form. – Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n. – Seal the paper band and be sure that it securely holds the documents. 85 School Coordinator After Testing Miami Dade Online Academ y (13/700 1) Merrick Hospital /Homebound (13/9732) Note: Place invalidated documents marked DNS below the Document Count Form and include in count. 86 School Coordinator After Testing Special Documents Return Envelope should contain documents for one student only. Materials for one student may be placed in more than one envelope. 87 School Coordinator After Testing Return Labels • BLUE labels—Grade 3 TO BE SCORED Materials • RED labels—Grades 4–9 TO BE SCORED Materials • OLIVE labels—Grade 10 and Retake TO BE SCORED Materials • WHITE labels—Large Print and One-Item-Per-Page TO BE SCORED Materials • PINK labels—Braille TO BE SCORED Materials • YELLOW labels—All NOT TO BE SCORED Materials, including Special Documents 88 Return Schedule “TO BE SCORED” Only COLOR LABEL BOXES (Total the number of boxes per color label) SCHOOL RETURN DATES (No exceptions) OLIVE – Grades 10 and Retake Special Documents for students in these grade levels must also be returned. Senior High Schools and Alternative Centers: Thursday or Friday, April 18 - 19, 2013 BLUE – Grade 3 ONLY* Special Documents for students in Grade 3 must also be returned. Elementary Schools and K-8 Centers: Monday - Wednesday, April 22 - 24, 2013 RED – Grades 4 – 9 Elementary, K-8 Centers, Middle, and High Schools: Monday - Wednesday, April 29 - May 1, 2013 WHITE – TO BE SCORED Large Print and One-Item-Per-Page PINK – TO BE SCORED Braille Adult Centers: Hand-deliver ALL FCAT/FCAT 2.0 Retake materials including calculators on April 15-17, 89 2013 to the Test Distribution Center (TDC), 13135 S.W. 26th Street, Miami, FL 33175 by 3:30 p.m. School Coordinator After Testing District Assessment Coordinator ONLY Box • • • • • • • • • • • Original Administration Record/Security Checklists or school’s developed form with all the required information Original Security Logs CBT Work Folders (used and unused) (CBT only) CBT Worksheets (used and unused) (CBT only) Reference sheets and Periodic Table of the Elements (used and unused) Original Seating Charts Original Chain of Custody Form (PBT only) Session Rosters (CBT only) Seal Codes (CBT only) Original Accounting for All Secure Documents (PBT only) Original School Procedural Checklist (FM-6927) Write District Assessment Coordinator ONLY on the side of each box. 90 Note: Please retain copies of all of the above documents for your records for one calendar school year. Pick-up Schedule “NOT TO BE SCORED” Only Comet Delivery Services will pick-up NOT TO BE SCORED materials and District Assessment Coordinator Only Box from schools, as follows: MATERIALS PICK-UP SCHEDULE Yellow (Include within this total the number of all NOT TO BE SCORED Special Documents yellow labeled boxes) May 6 – 16, 2013 District Assessment Coordinator Only Box Please note that approved four-function calculators remain at the school site, except for talking calculators. 91 Comment Forms • Test administrators and school assessment coordinators are encouraged to complete an RMS comment form located at www.FLAssessments.com/SpringRMS. • Please note that the test administrators and school assessment coordinators involved in administering a computer-based test should complete a separate CBT comment form. • FDOE and Pearson appreciate feedback from district and school personnel. 92 Reminders Test Security Policies and Procedures • Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing. • Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification. • All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement. • All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement. • School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form. 93 Reminders • Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. • Under NO circumstances may a student’s parent/guardian be present in that student’s testing room. • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1. 94 Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Email: [email protected] or Mara Ugando, Staff Specialist Email: [email protected] Phone: 305-995-7520 Fax: 305-995-7522 95