Transcript Intro to the AS/400

Intro to Micro Apps
WORD
Assg Part 1
Assg Part 2
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Objectives

Explain
 What
word processing is
 Editing
 What

vs. Formatting
desktop publishing is
Show how to:
 Create,
copy, edit, format, and
save documents
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Concepts

Word processing system comprised of:
 Hardware:
 Software:

machinery
WP app
Types of WP H/W
 Dedicated
 General
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Concepts

Types of WP S/W
 Dedicated
 General
vs. Integrated
vs. Special Purpose
 Embedded

Formatting vs. WYSIWYG
Desktop Publishing vs. WP
 H/W
 S/W
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Word

To start an MS Office
2013 app
 Click
the Start button
 Click
the MS Office 2013
folder to open it
 Click
the app to start it
 The
Start screen is
displayed
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Recently opened files
are listed on the left
Click to open
If file not listed, click
Open Other
Documents
Templates (preformatted
docs) listed on right
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Ribbon Tabs
Ribbon
Quick Access toolbar: Save, Undo, Redo
File tab provides menu of basic
functions: Save, New, Print
Ribbon provides access
to all functions
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Scroll bar
Insertion point
Status Bar
Views
Zoom
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Rulers
To display rulers, click VIEW tab
and then click Ruler checkbox
To create a new document, click the FILE tab …
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… then click New to display the templates
Can search the web for more templates by entering descriptive
text and clicking the magnifying glass icon
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When creating a new document
Word makes a lot of assumptions:
Font type and size
One inch margins
Multiple line spacing
These can all be controlled
from the Ribbon
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WORD


Sometimes the Ribbon cannot
display all available options
Need to access
 Drop
down menus
 Dialog
boxes
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Change to Page Layout, click on Margins arrow
to show the Margins drop down menu
Can select predefined margins...
...or define your own
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To see all the line spacing options click on
Paragraph's Dialog Box Launcher button
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WORD

To change the default options
permanently, need to
 Display
the dialogue box for the
settings you want to change
 Change
the settings
 Click
“Set As Default”
 Click
“All Documents radio button”
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When new documents are created, they will have the new values
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WORD

Other options you might want to set
before entering text
 Zoom
 50%
lets you see entire page layout
 100%
let you view the text better
 View
 Print
Layout (the default) is usually best
 Read
Mode provides a book like
reading environment
• Page left and right through a doc
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WORD

To enter text: start typing

Soft vs. Hard codes
 When
you enter more text than
can fit on a line: Word wrap
 Word
inserts a Soft Return code
 When
you hit the Enter key (to
insert a new paragraph)
 Word

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inserts a Hard Return code
Reveal codes: click the ¶ button
on the Home ribbon
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Spaces
Tab
Hard return codes
Notice no hard return after first line, Word put in a non-displaying
soft return code
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WORD

Moving within a document:
 Page
Down/Page Up keys move
one screens worth
 Scrolling

To move the insertion point
 Arrow
keys
 Mouse pointer
 Home - beginning of line
 End - end of line
 CTRL+Home - beginning of doc
 CTRL+End – what do you think?
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Toggle between insert & overwrite with Ins or Insert key however
must turn the option on
Option to control
with Insert key must
be checked
To get to Editing Options, click the FILE tab then Advanced
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WORD

To delete text:
 Backspace
 Delete
key
key
 Space
bar (inserts or replaces text
with a space depending on mode)
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Word

Simple Formatting
 Font:
courier, tahoma…
 Style:
bold, italic…
 Size:

10
, 36…
Block Functions: all previous
functions can be performed on
sections of the document
 Need
to select portion of doc
 Perform function
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Word

Selecting:
 Click
at start of text, drag to end
select any portion
 Click
text to select
 Double
click for a single word
 Triple click for a paragraph
 Click
in selection bar (the blank
space to left of doc)
 Once
for one line
 Twice for paragraph
 Three times for whole doc
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Proofing

Word automatically proofreads the
document
 Underlines
possible mistakes
 wavy
red: spelling
 wavy blue: word usage (to, too,
two), grammar, spacing,
capitalization

Autocorrect
 Fixes
really stupid mistakes
 adn
replaced by and
 Capitalizes first word in a sentence 26
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If you get a red squiggly,
quickest way to fix:
Right click the word
(brings up short cut menu)
Select from suggestions
If correct option not there,
click Spelling and Grammar
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Select the correct one
and click Change
Notice the Change All, Ignore
All and Add buttons
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To control autocorrect
Move cursor over a correction to display the blue rectangle
Move cursor over blue rectangle to display AutoCorrect Options
button
Click arrow button
Select Control AutoCorrect Options
Can also tell WORD:
“STOP DOING THIS”
(Second option)
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

Checkboxes
control
autocorrect
functions
Can also
save yourself
some typing
of repeated
words and/or
phrases
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Proofing

Can also control general proofing
functions
 FILE
 Options
 Proofing
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Selecting “Show readability statistics” means that after running a
grammar check…
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… shows number of words, sentences, even grade level
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Editing

Copy
 Select
text, Home, Copy, then Paste
 Select text, Ctrl-C, Crtl-V

Cut and move
 Select
text and drag
 Select text, Home, Cut, then Paste
 Select text, Ctrl-X, Crtl-V

Find and replace
 Home,
(Editing group), Find/Replace
 Specify text
 Find Next/Replace/Replace All
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Window size will dictate whether Editing
group or individual functions are shown
Be careful of Replace All
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WORD


Undo a real life saver in cases
like this
Alternatives
 Find
- CTRL+F
 Replace

– CTRL+H
AutoCorrect will also often finish
entries (ex. Dates)
 As
you type a suggestion window
appears, you just hit enter
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WORD

Save: be careful where you put it!
 Default
is to save to the computer
you are working at
 If
you are working in the lab, you
will leave and it will be erased
 There
is a nightly refresh on lab
machines

Printing
 Always
check the print preview
before you print
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Click FILE then Save As
Specify a location on the computer
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In your working in the labs, make sure you specify your flash
drive, lab computers refreshed nightly
Specify a meaningful name
Can also save the doc in different formats (pdf, txt, rtf, html)40
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Go out to your flash drive and verify the doc is there
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Click FILE then Print
Preview pane
Print Preview always a good idea
Will save you a lot of paper
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Lots of printing options
Mulitple copies
In lab, must specify the printer
Print specific pages (i.e. 1,4,6-9)
Change to landscape
Change paper size (legal, envl)
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Multiple pages per sheet
Word Assg 1

Unit D
 Kite

Winner Letter
IC2
 Bakery

Visual Workshop
 House


Survey
Rental Ad
Ignore references to Windows 8
Hand in hard copies and send an
email with all the files attached
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Formatting

Best to specify margins first

Can be specified for
 Entire
Document
 Paragraph
 Selected text

Bring up Page Setup
 Page
Layout
 Margins button
 Custom margins
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Specify margins and were to apply: entire doc or selected text
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Paragraph and Line Spacing



Usually there is more space
between paragraphs than between
lines
To change: select the paragraph(s)
and launch the paragraph dialog box
In the Spacing area
 Before/After
controls spacing
between paragraphs
 Line
spacing
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Formatting


Indenting a paragraph
 Click
anywhere in the paragraph
 Click
HOME tab
 Launch
Paragraph dialog box
 Specify
left and right indention
Also special indents
 Hanging
 First
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line
Indentations
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Click inside the para to be idented, select a Special type
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Alignment

Several ways text can be aligned
 Left
J

aligned (default)
 Right aligned
 Centered
u s t i f i e d
Easiest way: select text and click
Paragraph group’s buttons
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Formatting

Tabs
 Good
for aligning columnar info
 Variety
of types
 Left
 Right
 Center
 Default:

left tab every half inch
Creating tabs (before entering text)
 Select
tab type (from tab alignment
selector)
 Click
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on ruler
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Formatting

Creating tabs (after entering text)
 Highlight
 Select
 Click
text to set tabs for
the type of tab
on ruler to place tab(s)
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Formatting with Word Styles


Predefined format settings for text
Applied from the Styles area on the
Home Ribbon
A
lot faster than you specifying all
the individual settings

Users can create and save their
own styles
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Formatting with Word Styles

3 Types
 Character
Style
 Controls
font, size, bold, color, etc.
 Applied to selected text
 Paragraph
Style
 Controls
alignment, spacing,
indentation, etc.
 Applied to entire paragraphs
 Linked
Style
 Can
control all of the above
 Depending on what is selected will
apply appropriate settings
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Formatting with Word Styles

Wise use of styles:
 Enables
Word to generate a table of
contents for the doc
 You
can also hide sections of a
document based on the styles
 Can
quickly re-organize a doc in the
navigation pane
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Non-formatted menu
Will apply Heading 1 and Heading 2 styles
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Move the cursor to the left of the
heading and a gray triangle will appear
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Click the gray triangle and the sub items
will be hidden
Click clear triangle to redisplay items
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Bring up the Navigation pane (CTRL+F) and click Headings to
display doc outline
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Quickly edit the doc by dragging headings in the Navigation pane
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Creating a Style

Select text and specify format
values that the new style will have

Open up the Style dialog box

Click the New Style button

Specify a name for the style

Click OK
 Style
is only available in the doc
where it’s defined
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Newly formatted text
New Style button
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New Style name
Make sure Add to
checkbox is checked
Description
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New Style is listed
Select some text and
double click new style
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Modifying a Style




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In the Style dialog box, move the
cursor over the Style and click the
drop down arrow
Select Modify to display the Modify
Style dialog box
Can select options from the dialog
box
Display other dialog boxes by
clicking Format button and
selecting
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Can even create a keyboard
shortcut for applying the style
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Copying Formatting


The Format Painter button (paint
brush icon) in the Clipboard area can
copy the format of selected text
Select text, click the Paint Brush
button
 Cursor
will now include a paint brush
icon

Highlight new text and the format will
be applied
 To
apply to multiple sections of text,
double click the Format Painter button
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Removing Formatting

The formatting buttons act as
toggle switch
 Click
it to apply the format, click it
again to remove the format

In the Font group there is a Clear
All Formatting button
 Select
the text and click the button
and all formatting is removed
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Formatting - Lists

Bulleted
 Select
text
 Home tab
 Display bullet drop down menu
 Select style

Ordered
 Same
as above, but display
numbered bullet drop down menu
 Select style
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Move cursor over options to see effect on doc
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You can even define your own
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Will have a – appear after number
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Formatting - Lists

Multilevel lists have sub-bullets

Sub-bullets specified by tabbing

To define the format of the list
 Select
text
 Home
tab
 Display
multi-level drop down menu
 Select
a style or Define New
Multilevel List
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Select the level, a number
style, and any formatting
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Points to Remember


WORD enables you to create, edit,
save, and delete documents
WORD enables you to:
 Change
the appearance
 Called
 Change
formatting
the content
 Called
editing
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Word Assg 2

Unit E
 Boat

Kit Fact Sheet
IC1
 September

Visual Workshop
 Burger

Classes
Menu
Hand in print outs and send an
email to [email protected] with all
6 files attached
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