Transcript ACT Aspire “Rocks” 2015 Paper Room Supervisor PowerPoint Only

ACT Aspire “Rocks”
2015 ALERTS FOR PAPER ROOM SUPERVISORS
“Rock” with your Guides
ACT Aspire
ALSDE Alerts
General Alerts

All Paper Room Supervisors must read the Room Supervisor Manual: Paper Summative Testing.

Upon receipt of an ACT Aspire Test Coordinator Manual, ACT Aspire Room Supervisor’s Manual
(Paper Summative Testing or Online Summative Testing), read, sign, and date the statement
located on the cover of each manual.

No relative of a student who is taking the test may serve as a Room Supervisor or Proctor
for that student.

No student or student teacher may serve as a Room Supervisor or Proctor
Policies and Procedures
Prohibited Staff Behavior

Accessing or obtaining a test booklet or
test questions prior to the test for any
reason.

Photocopying, making an electronic
copy, or keeping a personal copy of the
test or of any test items (An exception is
provided for students who need to utilize
digital scanning magnification for test
items. See the ACT Aspire Accessibility
User Guide.)

Taking notes about test questions or any
paraphrase or test questions to aid in
preparing students for testing.

Aiding or assisting a student with a
response or answer to a secure test item,
including providing formulas.

Rephrasing test questions for students.

Creating an answer key or “crib sheet” of
answers to test questions
Policies and Procedures
Prohibited Staff Behavior

Editing or changing student answers
after completion of the test, with or
without the student’s permission.

Allowing students to test in an
unsupervised setting

Leaving test materials in an unsecured
place or unattended

Failing to properly report or document
incidents of prohibited behavior
involving students, staff, and others

Allowing students to test longer than
the permitted time.

Failing to return and account for all
testing materials after the test session
has ended
Policies and Procedures
Possession of Prohibited Items by Testing Staff- ALSDE Policy

School personnel involved in administration of state testing may not use digital
devices (including but not limited to telephones, cell phones, MP3 players, cameras,
or other telecommunication devices capable of capturing or relaying information)
during test administration. Violations may result in disciplinary action/certification
revocation. Additional disciplinary action may be taken by the LEA.

All electronic devices, including computers located in the testing room, must be turned
off before testing materials are brought into the room, and they must remain off until
testing materials are removed from the room. This rule does not apply to the
designated teacher workstation for online testing.

All copiers, scanners, printers, telephones and other electronic devices must be
disabled or removed from the testing room before test materials are brought into the
room.
Test Security

No test booklet should be opened by
any person other than the examinee on
the test date.

Testing materials should be distributed
for the exact number of students being
tested in each setting. The directions
for completing the demographic
information and test do not require the
use of a test booklet or answer folder
for demonstration purposes.
Calculators

Students taking the Grades 3-5 Mathematics
subject tests cannot use a calculator. All problems
can be solved without the use of a calculator.

Students in Grades 6-8 are allowed, but not
required, to use an approved calculator on ACT
Aspire Mathematics (only) tests. Calculator
guidelines are described on pages 6-7 of the
Room Supervisor’s Manual.

Please refer to
http://www.actstudent.org/faq/calculator.html
(Avocet) for information on approved and
prohibited calculators.
Scratch Paper

Students may use scratch paper if they
request it. The following information must
be written at the top of each sheet of
scratch paper: first and last name, school
name, subject they are currently testing,
and school grade.

The scratch paper must be collected and
returned to the Test Coordinator, who will
include it in the nonscorable shipment of
materials.
Test Format

ACT Aspire Assessments consist of
selected-response questions (English,
Reading, Mathematics, and Science) and
constructed response questions (Writing,
Reading, Mathematics, and
Science).Online tests also have
technology-enhanced items.

Exemplar ACT Aspire online test questions
can be accessed online at tn.actaspire.org.

Visit Avocet for exemplar supporting
documents and answer keys.
ACT Aspire Policy

If a mistiming on a subject occurs and is noticed on the same day, allow the
students to make up the shortage of time in that section before dismissal. If a
mistiming is noticed after dismissal, the tests will be voided. Report any
mistimings on the Test Irregularity Report, and return the report to the Test
Coordinator along with the answer documents.

Students are not allowed to have cell phones, tablets, or any electronic
communication devices on their person.

Students must use a No. 2 pencil when completing all information sections and
gridding answers. Responses gridded in ink will not be scored.
ACT Aspire Policy

Specific instructions about guessing on multiple-choice items are included in the verbal instructions of
each test. If students ask about guessing, staff must refer them to these instructions.

Neither the Room Supervisor nor Proctor may comment on or add to the printed directions or items in
any way.

Staff may NOT answer questions regarding individual test items. All staff in the room during an
administration should respond to questions with, “Do the best you can.”
Bathroom Breaks and Student Illness
ALSDE Policy
Bathroom Breaks

Students will need to complete a test in a single sitting.
Please allow time for restroom breaks and material
handling prior to each test session. Unauthorized
breaks will be handled the same for ACT Aspire as
they are for all other standardized
assessments. Examinees who leave the room during
a timed test to go to the restroom may NOT make up
lost time. The room supervisor should record on the
ALSDE irregularity form the time that the student left
the room and the time the student returned.

Before the examinee leaves the room, the room
supervisor must collect the examinee’s test booklet
and answer document; the materials must be returned
to the examinee when he or she is readmitted
Student Illness

When a student becomes sick and must leave the
room, the room supervisor will note the time and
reason the student left the room. The hall monitor
should ensure that the student does not interact
with other students while he or she is out of the
room; the student may not have access to any
materials or unauthorized devices during the time
out of the room. If the student remains in school
and is able to continue testing on the original test
date, The Building Test Coordinator may arrange
for a make-up session. The room supervisor
assigned to administer the make-up session will
allow the student the documented time remaining
to finish the test.
Prohibited Items for Students
ALSDE Policy

The possession of a digital device (including but not limited to cell phones, MP3 players, cameras, or
other telecommunication devices capable of capturing or relaying information) is strictly prohibited
during the administration of a secure test. School personnel will collect such devices before students can
enter the testing room. If a student is observed in possession of a digital device during the administration
of a secure test, the device will be confiscated.

If a student is observed using a digital device during the administration of a secure test, testing for the
student will cease, the device will be confiscated and is subject to search, the student will be dismissed
from testing, and the student’s test will be invalidated. Additional disciplinary action may be taken by the
LEA.
Prohibited Student Behavior

A full list is available on Page 7 of the Paper Room Supervisor’s
Manual

If you SUSPECT a student is engaged in any of the prohibited
activities, discreetly warn the student that these actions are
prohibited, direct the student to resume testing, and continue to
observe the student closely.

If you OBSERVE any of these behaviors, collect the student’s
answer documents and test booklet. Inform the student that his
or her test will be voided.

All prohibited behaviors must be documented using the ALSDE
Testing Irregularity Report. The ALSDE must be notified of any
prohibited behavior resulting in invalidation of a student’s test.
Irregularities

If an irregularity occurs, the RS must
complete an AL Irregularity form. Once the AL
Irregularity form is received by the BTC,
he/she must enter the information on an ACT
Aspire Irregularity form using the correct
coding in the Portal.

The SDE must determine if answer
documents should be voided. Do not
bubble “VOID,” without SDE permission.

Failure to report any irregularity is a test
security violation.
Irregularity Forms
ACT Aspire
ALSDE
Accessibility and Accommodations

Please read and become familiar with the Accessibility
User’s Guide(Avocet).

When making decisions related to
accommodations/accessibility features and specifically
for read-aloud accommodation, please refer to
Understanding Accessibility Supports for ACT Aspire,
http://www.alsde.edu/sec/sa/Special%20Populations/Unde
rstanding%20Accessibility%20Supports%20for%20ACT%
20Aspire.pdf .

Large print and braille materials are ordered through the
ACT Aspire portal.
Desirable Conditions

All students in a room must take the same grade and
subject tests.

Lapboards must not be used.

Seats must be arranged so that all students face the
Room Supervisor. If tables are used, students must be
seated on the side of the table facing the test administrator.
No students may be seated at ends of tables or facing other
students. Distance between students must be wide enough to
allow Proctors to circulate during the examination without
disturbing students.
Test Administration Procedures

If any students are testing with accommodations, mark the accommodations that will be
administered in advance of testing.

Check students’ calculators in Grades 6-8 via ACT calculator policy for the mathematics test.

Students should not be able to do other work or look at any materials if they finish the test early.

No one except the students should be allowed to examine the contents of any test booklet or
answer document.

All students in a room must take the same subject and grade tests.
Test Administration Procedures

Prior to the scheduled test
administration, the Room Supervisor will
complete a seating chart from the Test
Assignment Roster. Students’ names
must be recorded on the seating chart,
and students must be seated according
to the seating chart. Students should not
be allowed to select their own seats.

Once students are checked in, the Room
Supervisor will write ABSENT in the box
on the seating chart for any student who
is not present for testing.
Test Administration Procedures

Materials must be handed directly to the
student. The Room Supervisor must
ensure that each student receives his or
her own test booklet and answer
document.

After materials are distributed, the Room
Supervisor will record the booklet
numbers in the boxes with the students’
names on the seating chart.

At no time may the Room Supervisor
leave the room unattended.

The Room Supervisor may NOT admit
anyone to the testing room once the
timed tests have begun. (The Building
Test Coordinator will determine how
makeup exams will be handled for late
arrivals.)
Verbal Instructions

Before the Test Instructions—pages 12-13
of the Paper Summative Manual

Verbal Directions for students who are
missing preprinted demographic
information. Directions are located on
pages 4-5 of the alerts.

Color-coded Subject Guide —page 14

Directions by Subject- pages 15-31

Before testing, students will be asked to
fill in boxes D, G, and H on the front and
back covers of the answer document.

If the student has a pre-gridded answer
document, he/she cannot add to or alter
any information in boxes A, B, C, E, F,
and I. The pre-gridded information will
override anything students try to change.

Please refer to the Change Table on the
third page of the Paper Room
Supervisor’s Manual. The Change Table
provides additional information and/or
instructions.
Verbal Instructions

The following list indicates the purpose
for each box:

Box A- Leave blank

Box B- District/School Name

Box C- Student Name

Box D- Test Form

Box E- Date of Birth

Box F- ACT Aspire Portal ID Number

Box G- Statement

Box H- Today’s Date

Box I- State Student ID Number
After each Test Session…

The test booklets and used answer documents should be
placed in Test Assignment Roster order. All test materials
must be collected and confirmed before students are
allowed to leave the testing room.

Please follow these steps:

Make sure that the test form number has been gridded on all
used answer documents.

Turn all answer documents the same direction with the same
side up.

Turn all test booklets the same way with the cover up.

Large print and Braille must be transcribed onto an answer
document.

Attach all Irregularity Reports.

Account for all answer documents and test booklets.

Return all scratch paper to the Test Coordinator.
Returning Testing Materials

Materials that must be returned to the Building Test Coordinator include the
following:

Room Supervisor’s Manual

Test Booklets (placed in numerical order)

Answer Documents (placed in Test Assignment Roster order)

Class Roster

Seating Chart

Scratch Paper

Irregularity Forms (if applicable)
ACT Aspire “Rocks”