Transcript ACT Aspire Portal - Student Data & Test Sessions

River Oaks Middle School
Test Administration Training
ACT Aspire
Wednesday April 15, 2015
7:15 AM
Contact Information
Ms. Bryant-Gadson, Administrator/STC
Ms. T. President, Guidance Director/STC
Ms. McClellan, Guidance Counselor/STC
Ms. Haigler, Guidance Counselor/STC
Agenda
Welcome
Sign-In Sheet Reminder
Review Sample Testing Schedule
Read & Sign “Testing Staff Manual Statement”
(front cover of Room Supervisor Manual)
Review Key Web Links (inside cover)
Review Policies & Procedures (pages 2 - 3)
Guidelines for Administering the Tests (pages 4 – 10)
Agenda Continued
Test Administration Procedures (pages 11)
Review Verbal Instructions for ALL Tests (pages 12 – 29)
Review Timing Instructions for All Tests
Seating Arrangement
After All Testing (page 32)
Test Security(Appendix E)
Documentation of Irregularities (page 33)
Test Security
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Legislative Violations
State Board Regulations
Irregularity Form for SCDE
Security Violation Form for SCDE
ACT Irregularities List and Irregularity Report
– Prohibited Behaviors
• Affidavits
– SCDE
– Room Supervisor Manual Front Page
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Staff Training Sessions
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Emphasize that Room Supervisors/Test Administrators are to count test
booklets when they receive them from the STC and again before leaving the
classroom to return to the STC.
Emphasize that RS/TA should never leave the Monitor with the students or
leave the classroom unattended.
Emphasize that RS/TA must collect used and unused scratch paper when
picking up test booklets from students.
Stress that verbal instructions for the appropriate grade level must
be read verbatim. Mark the pages in the manual.
Emphasize that “timing” of the ASPIRE tests is extremely important.
Check and double check that every student testing with
accommodations is identified and in appropriate testing session
and/or receiving the correct accommodation(s).
Test Administration Training
Key Manual
Room
Supervisor’s
must be
extremely
familiar with
this manual
before testing.
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Prohibited Behavior
The following student behaviors are prohibited:
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looking at someone else’s test booklet or answer
document.
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giving or receiving assistance.
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disturbing other students.
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using notes or unauthorized testing aids.
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using a calculator on any test other than the 6-8 Mathematics test.
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sharing a calculator with another student.
•
using any device, including calculators, to share or exchange information at
any time during the tests or during break.
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attempting to remove test materials, including test questions or answers,
from the test room by any means.
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filling in circles or answering questions after time has been called, even with
the test booklet closed.
Test Administration Training
Prohibited Devices and Testing Aids
• Students are not allowed cell phones, tablets,
or any electronic communication devices on
their person.
• Verbal Instructions warn students to not set watch or
cell phone alarms.
• Room Supervisors should not set alarms on their watch
or cell phone, as this can also distract students.
• Notes or any English dictionary is not permitted; if a
foreign language (word-for-word) dictionary is approved
for a student, this is permitted.
*Writing, Math, and optional Science tests
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Irregularities, Student Data, and Computer-based Testing
Room Supervisor’s response to
observed prohibited behavior:
• If you SUSPECT, discreetly warn the student that
these actions are prohibited, direct to resume
testing, and continue to observe the student
closely. You may move the student to another seat.
Document your suspicions and actions on the
Testing Irregularity Report.
• If you OBSERVE, please note and discuss with TC
after testing. Do not mark any test as void without
first speaking with the TC. Follow state guidelines
for investigating and documenting incidents.
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Verbal Instructions
Room Supervisor Manuals
• Instructions should be studied before the
day of testing to ensure familiarity with
the material.
• Verbal instructions are now color coded
by subject for ease of use.
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Irregularities in Paper-Based
Testing
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Testing Window
Spring 2015 Test Schedule
Writing, English
April 28 (Tuesday)
Reading
April 29 (Wednesday)
Mathematics
April 30 (Thursday)
Make-up and optional Science through May 13
Must be administered in the order listed.
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Testing Schedule With Details
Grades 3-8
Test Date
Number of
Test Items
Time Limit
Writing
Tuesday, April 28
1
30 minutes - grades 3-8
English
Tuesday, April 28
32 (grades 3-5)
45 (grades 4-8)
30 minutes - grades 3-5
35 minutes – grades 6-8
Reading
Wednesday, April 29
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60 minutes – grades 3-8
31 (grades 3-5)
41 (grades 6-7)
45 (grade 8)
55 minutes – grades 3-5
60 minutes – grades 6-7)
65 minutes – grade 8
Mathematics Thursday, April 30
Make-up testing will take place through May 13
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Summative Test Administration
Times
Note: Administration times
begin after students have
completed pre-test gridding
and Verbal Instructions have
been given.
If two or more tests will be
administered in a single
sitting, you will need to allow
5–10 minutes between each
test to collect completed
materials and go over
instructions for the next test.
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Introduction to ACT Aspire
ACT Aspire Assessment
Landing Page
http://actaspire.pearson.com
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Exemplars
Exemplars
– Online samples of test
questions
– Booklet provides overview,
concepts measured, and
answer key
– Requires login
– Should not be accessed
from tablets or
smartphones
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South Carolina ACT Aspire Website
http://www.act.org/aap/southcarolina/aspire.html
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South Carolina Department Website
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Staff Trainings
Activities Before the Test
• Stress that verbal instructions for the appropriate grade level must be
read verbatim. Mark the pages in the manual.
• Plan for expectations and procedures for time pieces in the classroom.
• Know procedures for calculators for grades 6-8. Know how to check and
make certain that all approved and cleared.
• Discuss procedures for a student leaving during the test to go to the
restroom.
• “Seating” of students can be identified on Seating Charts.
• Discuss what actions to take if staff members observe prohibited
behaviors. Plans if Room Supervisor has to take action.
• Discuss what actions to take in the case of a group irregularity (e.g. an
emergency).
• Plan for making certain each student has a #2 pencil and extras from
each room.
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Staff Trainings continued:
Activities Before the Test
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Make certain that every student has an answer document (preprinted
or gridded from overage) and test booklet for each subject tested.
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Plan for making certain that students do not have cell phones or any
other electronic devices during testing put in parent reminders.
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Testing rooms should cover content related maps, charts, bulletin
boards, posters etc.
Test Administration Training
Calculators
• NO calculators for grades 3-5 mathematics. All
problems can be solved without a calculator.
• Allowed but not required for grades 6-8
mathematics.
• Not permitted on any other subject test.
• No sharing of calculators.
• Schools responsibility to confirm that all calculators
used by students are approved before testing.
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Seating
Arrangements
• Acceptable and
unacceptable seating
configurations chart and
information is now
contained within the Room
Supervisor Manuals.
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Classroom Layout
• After reviewing the seating configurations in the manual,
you may find that the layout of your rooms do not allow
all recommendations to be followed.
– SCDE recognizes that it may not always be possible for schools to
adhere to these recommendations. In such cases, the district /
school should use the seating arrangement that is used for other
statewide testing programs, such as SCPASS, making sure that
all test security procedures are
followed and that students are closely
monitored during testing to ensure
they do not engage in any prohibited
behavior.
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Seating Chart
• Seating charts are
required, and will need to
be printed from the SCDE
or South Carolina ACT
Aspire websites.
• Seating charts must be
returned with nonscorable
materials.
• If the seating chart does
not fit the layout of the
room, a seating chart can
be drawn on a different
sheet of paper and attached
to the ACT Aspire chart.
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Materials Provided by the School
Timers
No. 2 Pencils
Scratch Paper
Calculators (optional)
Other Materials
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Timing Tests– IMPORTANT to be
ACCURATE
 Use a silent timer, such as a stopwatch, interval timer, or
SmartBoard, to ensure the exact time is allowed for each test.
 If a clock is visible to all students, you may post the Start and Stop
Times / time allowed on the board.
 Students are allowed bathroom breaks.
 Time away should be tracked; time should not be subtracted from
student’s testing time.
 Bathroom Breaks are not recorded on the Testing Irregularity
Report.
 Announce when 5 minutes remain before the end of each test. Do not
post the time remaining on the board.
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Mistiming
• Scores cannot be adjusted to compensate for mistiming.
• If mistiming is noticed on the same day of testing students can make
up shortage of time, if identified before students have left the room.
• If mistiming is noticed after student dismissal, and student received
– Less time than allowed, document as a
Testing Irregularity, but do not void the test.
– More time than allowed, the test must be
voided.
(Fill in the Y circle on the invalidate/Void section and report
the mistiming on the Irregularity Report.)
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• Scratch work should be done in test booklet. If student requests,
additional scratch paper is allowed. On the blank piece of paper,
student should write at the top of the page: first and last name,
school name, subject they are currently testing, and school grade.
• Collect the scratch paper after testing and return with nonscorables.
• As students finish testing, they must sit quietly until all students
have competed testing.
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Breaks
 Individual students do not need to be accompanied.
 Multiple students must be supervised.
 Students must not be left alone in the testing room.
 Students are not allowed to use any device, including calculators, to
share or exchange information at any time during the tests or during
break.
 Students may not remove test
materials, including test questions or
answers, from the test room.
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Student Questions During Testing
• Room Supervisor may answer questions about the general test
instructions before testing starts.
• If students ask about guessing, refer them to the instructions
given during the verbal
instructions; do not comment on or add to
the printed directions in any way.
• Do not answer questions regarding
individual test items; respond to questions
with “Do the best you can”.
• If students note errors or concerns with
particular test items, instruct them to do
the best they can and then note this on
the Testing Irregularity Report.
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Read Aloud Accommodation
• Student should have the Human Reader support selected in their
PNP.
• Up to two days before testing, randomly assign a test book to the
student.
– From your overage, find a test book with a matching Form Code
for the Room Supervisor; the Room Supervisor has 2 days before
testing to review the book.
• While a 1x1 administration is recommended, a small group
administration may be used.
– If a small group administration is used, the room supervisor must
ensure that he / she and all students in the group have
the same test form.
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Manual Gridding of Answer
Document
• All students must complete Boxes D, G, and H on
the front and back covers of the answer
documents.
• No PreID answer document: School staff under
supervised sessions, must complete Boxes B,C,E,F, and I
for students before returning to ACT. At a minimum, the
student’s name must be printed on the answer document
before testing.
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Gridding an Answer Document A-C
Pages 14-16
Box A – Leave
blank
Box B – District
& School Name
Box C –
Student Name
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Gridding an Answer Document – D-E
Box D – Test
Form
Box E – Date of
Birth
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Test Book – Form Location
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Gridding an Answer Document – F-G
Box F – ACT
Aspire Portal ID
Box G – Student
Statement
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Gridding an Answer Document – H-I
Box H – Today’s
Date
Box I – State or
Local Student ID
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Staff Trainings continued
Test Day
• Provide procedures for picking up and returning test materials using
Security Checklists.
• Provide Test Session Rosters for each Room Supervisor. Use to take
attendance and identify students for makeups.
• Be certain that you know the students who are in your test session (no
accommodations and accommodations).
• Stress that no one may be admitted to the testing room once the timed
tests have begun.
• Stress that the accurate timing of each test is critical. Must
record the start, five-minute warning, and stop times in the
manuals and on the “Time Sheet”. Must make a verbal
announcement of 5 minutes remaining.
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Staff Trainings continued:
• Emphasize that the Room Supervisors and Monitors attention must
be focused on supervision of the students.
• Post Do Not Disturb sign on testing room door.
• Discuss potential individual irregularities and actions to take.
• Review Testing Irregularity Report.
• Verify students are sitting as recorded on Seating Chart.
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All students in a
room must take the
same grade and
subject tests.
During
Testing
Staff Training Sessions continued
After the Test
• Emphasize that Room Supervisors must verify the count of used and
unused test booklets, then return test materials, seating charts, scratch
paper (if applicable), and Irregularity Reports to the STC.
• Check to make certain that no answer documents are left in test
booklets.
• Verify that all answer documents have the correct test form gridded in
Section D.
• Verify that students have signed their names on the back cover of the
answer document after agreeing to the statement.
• Verify that students have filled out Section H (today’s date) on the back
cover of the answer document.
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• Verify that the student’s portal ID is either personalized or hand
gridded.
• For students who tested with large print or braille materials,
transcribe responses onto a standard answer document.
• TC should enter all Aspire Irregularities into portal.
• Account for all students who will participate in Make up testing.
• Prepare test materials used in Initial Testing for return
shipment on May 4th.
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Make-Up Testing
• Students who are absent, become ill, or who can no longer
test due to other local interruptions or emergencies, are
eligible for make-up testing.
• Test security must be maintained; students may not
return to questions previously answered.
• Make-up testing may be completed any
time within South Carolina’s testing
window (April 28th – May 13th).
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Conclusion
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