Transcript Slide 1
Course:
SU104 - Selection of Chapter
Officers & Holding Chapter
Meetings
Instructor: Debbie Peabody
Time:
SUN 1055-1140
Location: Chancellor Room
Renaissance Waverly
Prereq:
SU103
LOCAL OFFICER
ELECTIONS/
SELECTIONS
KEY POINTS
Officer selection is essential for
local chapter success
Officers guide local members
Student officer growth contributes
exponentially to chapter growth
Local officers should assume a
great deal of responsibility
Advisors guide rather than be the
focal point
OFFICER ATTRIBUTES
Professional actions and appearance
Proper etiquette
Ability to communicate
• Writing
• Emails
• Meeting minutes
• Agendas
• Letters
• Public speaking
• Conversations
• Listening
Parliamentary procedure skills
Ability to conduct opening and closing ceremonies
DETERMINE OFFICES
Number of members represented?
Will each school program area have an officer team?
Will there be one officer team for the entire school?
Will the team be representative
of all programs?
Number of officers may be more
or less than the suggested six.
OFFICER POSITIONS
President
Vice President
Secretary
Treasurer
Parliamentarian
Reporter
Optional Vice Presidents
• Class Periods
• Standing Committees
PRESIDENT
Presides over chapter
meetings
Offers unbiased opinions
and judgments
Able to work with others
Strong student
Responsible
Well-spoken
Good communication
skills
• Provides encouragement Well-liked
• Offers information
• Delegates tasks
Working knowledge of
parliamentary procedure
Represents SkillsUSA in
school/community
functions
VICE PRESIDENT
Informed enough to function in absence of president
Conducts program planning
Assists the parliamentarian and president before
meetings
Supervises committees
Responsible
Good communication skills
Take/follow directions
Technical knowledge
Underclass student?
SECRETARY
Assists in setting agenda for meetings
Keeps all chapter records and meeting minutes
Records chapter minutes
Counts votes at meetings
Fulfills chapter correspondence
Good attention to detail
Responsible
Follow directions
Organizational skills
Keyboarding skills
TREASURER
Keeps records of income and expenses
Collects dues from members
Pays approved bills
Provides bills for annual dues
Prepares financial statements
Counts and deposits money
Presents report at chapter meetings
REPORTER
Establishes and
maintains media
relations
Writes articles
Prepares and
distributes news
releases
PARLIAMENTARIAN
Holds chapter authority and serves a consultant
for procedural matters
Knowledge of parliamentary procedure and
laws
Calls attention to incorrect use of parliamentary
procedure
ADDITIONAL VICE PRESIDENTS
Conducts program planning
Supervises committees
Responsible
Good communication skills
Take/follow directions
Underclass students?
Vice president for program
area periods
Vice president for standing
committees
QUALIFICATION PROCESS
Application Form
Recommendation Form
Past SkillsUSA involvement
Interview
OFFICER SELECTION PROCESS
Determine officer positions
Election by position or officer team
Qualification process
Nominations vs. individual aspirations
Interviews
Campaigning
Selection/Election Day
CAMPAIGNING
Determine length of
time
Where is it “legal” to
campaign?
Campaign speeches
INTERVIEWS
Potential Interviewers
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Fellow CTSO advisors
Administrators
Counselor
Former officers
Alumni
County office personnel
Advisory Committee members
Schedule before or after school
List of questions to ask each candidate
INTERVIEW QUESTIONS
INTERVIEW QUESTIONS
Name five qualities that will make you a good
officer and explain them.
What leadership positions have you held?
Are you willing to participate in community
service projects?
Do you have any suggestions for community
service projects for our chapter?
How has SkillsUSA impacted your high school
career?
INTERVIEW QUESTIONS
Why do you want to be an officer?
What qualities do you possess that will make
you a good leader?
What are your personal goals?
What officer/leadership positions have you held
in other organizations?
What program area are you enrolled?
What do you hope to contribute to this chapter?
Can you give examples of your dependability?
INTERVIEW QUESTIONS
How will you handle to work load of an officer and your
school work? Do you have time to commit to your role
as an officer?
How would you convince someone to join SkillsUSA?
How would you reprimand/discipline a member?
How do you propose we raise money this year?
If you witnessed someone drinking alcohol at a
SkillsUSA function, how would you handle it?
What are your life goals? Career pathway and interests?
INTERVIEW QUESTIONS
What does SkillsUSA mean to you?
Discuss your previous experiences in extracurricular
activities and sports.
What are three goals our chapter can achieve this
year?
List two recruiting ideas for our chapter this year.
Tell us about something you have failed at and how
you overcame the failure.
What positive skills will you bring to the officer
team?
INTERVIEW QUESTIONS
How long have you been a member of
SkillsUSA?
Do you consider yourself a team player?
Define team player.
What community service/volunteer activities
have you been a participant?
What are your goals for the future?
Describe the position you are applying for?
Describe yourself in five words.
ELECTION/SELECTION DAY
Before first meeting of the year
During one of the last meetings of the year
Speeches
Ballots prepared
HOLDING CHAPTER
MEETINGS
HOLDING CHAPTER MEETINGS
Make it Fun!
Set day and time
Announce meetings
• School announcements
• Flyers
Outside of classrooms
o At each classroom station
o
• In class announcements
Follow the predetermined agenda
Start and end at a specified time
SET THE AGENDA
Agenda meeting – mandatory attendance
Advisor, president and secretary
All officers
Use officers to
brainstorm
Agenda template
AGENDA TEMPLATE
Opening
Roll call
Minutes from last meeting
Reports
Business
Announcements
Program
Ceremonies
Closing ceremony
Entertainment or social activity
ASK CD: Chapter 8, Resources and Templates,
Sample SkillsUSA Chapter Meeting Agenda
MAKING IT FUN!
Wear SkillsUSA attire
Show a slide show from previous activities
Bring a friend
Guest speakers
Offer extra credit
Field trips
Music/Dancing
Pathway/Class spotlight
Points system to earn graduation cords
Home football game tailgate party
MAKING IT FUN!
Food at the end of the meeting
Games
General meeting then breakout to pathways
Drawings/Door prizes/Raffle
Social activities
Keep track of attendance for participation in:
Social activities
Competition
Drawings
Free conference attendance
Field trips
TIPS FOR SUCCESSFUL
MEETINGS
Make sure a meeting is needed.
Are members present?
Was a written agenda developed
beforehand?
Prepare materials and set up room.
Make sure everyone has done
preparations.
Post and use meeting ground rules.
Use techniques to ensure everyone participates.
Follow up, record decisions and assign actions.
COMMITTEE MEETING
LEADER ROLES
Facilitator
Note-taker
Flip chart recorder
Timekeeper
Peacekeeper
KEEP MEETINGS MOVING
Use open-ended questions, “Why do you have
concerns?”
Direct conversation flow so everyone
participates
Use flip chart or whiteboard to list ideas
Keep the group aware of goals and time frame
Generate options (brainstorm and categorize)
Record decisions and progress made
Allow conflict, intervene if group gets heated
Choose best option, put group action behind it!
OFFICER ELECTION
RESOURCES
ASK CD, Chapter 6: Elect and Train
SkillsUSA Officers
Overview of Officer Elections and Training
Officer Candidate Filing Forms
Advisor Training Modules from SkillsUSA
website – linked from ASK CD
http://www.skillsusa.org/educators/change2.shtml
ASK CD
CHAPTER MEETING
RESOURCES
Parliamentary Procedure Reference Cards
Sample Meeting Agenda
Minute Taker Form and Sample Secretary’s Minutes
Treasurer’s Report Form and Sample Treasurer’s Report
Committee Report Form
Chapter Meeting Poster
Advisor Training Modules from SkillsUSA.org – linked from
ASK CD
skillsusa.org/educators/change2.shtml
Leveraging Your Leadership With Effective Meetings
JumpStart!
SkillsUSA.org
skillsusa.org/educators/chapmanage4.shtml
GREAT RESOURCES
SkillsUSA Leadership Handbook
Advisor’s Success Kit
Chapter 3: Establish a New
SkillsUSA Chapter
Chapter 6: Elect and Train SkillsUSA
Officers and Leaders
Chapter 8: Plan and Conduct SkillsUSA Meetings
Robert’s Rules of Order, Newly Revised
Parliamentary Procedure at a Glance
www.skillsusa.org