Transcript oada.dadeschools.net

Fall 2012
Reading & Mathematics Retake
Training Materials
1
Overview
• These training materials are based on the Fall
2012 Reading & Mathematics Retake Test
Administration Manual.
– One manual is provided for this administration.
Instructions and scripts for administering for computerbased (CBT), paper-based (PBT), and accommodated
forms are included in this manual.
• Training materials are available at
www.FLAssessments.com/FallRetake.
2
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Links to support materials:
www.FLAssessments.com/FallRetake
• PearsonAccess will timeout after 14 minutes of inactivity.
3
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks.
 Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password.
4
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s highstakes computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
5
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used
to test students who require accommodated CBT forms.
• TestHear operates on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
Note: A new version of TestHear that incorporates seal code
functionality for the FCAT 2.0 Reading Retake along with other
minor updates must be downloaded to each workstation that will be
used by students requiring accommodated CBT forms.
– The newest version of TestHear is available at
www.FLAssessments.com/downloads.
6
What’s New for Fall 2012
No Calculators in TestHear
• TestHear does not have a built-in four-function
calculator.
• Students taking an accommodated CBT form of the
FCAT Mathematics Retake MUST be provided with an
approved handheld four-function calculator to use during
the test, as indicated in the administration script.
7
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Allows students to practice using the computer-based
platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
8
Glossary of Terms
Proctor Caching
• Process of loading or “caching” test content locally on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
• Instructions for proctor caching are provided in the Fall 2012 Reading
and Mathematics Retake Technology Coordinator Guide.
9
What’s New for Fall 2012
FCAT Reading Retake
• The FCAT Reading Retake was administered for the last
time in Spring 2012.
• Students who entered grade 9 in Fall 2009 and earlier
and who have not yet obtained a passing score on
Grade 10 FCAT Reading will now take the FCAT 2.0
Reading Retake.
– Students who entered grade 9 in 2009–10 and earlier must
earn an FCAT 2.0 Reading scale score of 241, which is
the FCAT equivalent passing score of 300 converted to the
new scale.
10
What’s New for Fall 2012
Technology Coordinator Guide
• The Technology Coordinator sections of the manual have
been removed and combined into a separate document
called the Fall 2012 Reading and Mathematics Retake
Technology Coordinator Guide.
• The Technology Coordinator Guide is available at
www.FLAssessments.com/FallRetake.
11
Computer-Based Test Schedule
Fall 2012 Reading & Mathematics Retake Schedule
October 8-19*
FCAT 2.0 Reading Retake
Two half-day sessions over two days**
FCAT Mathematics Retake Untimed—up to one school day
*Paper-based accommodations must be completed within the first 5 days of the
testing window.
**Each FCAT 2.0 Reading Retake session may last no longer than half the length of a
typical school day.
Extended testing window for paper-based accommodations for VisuallyImpaired and Hospital-Homebound Students is October 8-16, 2012.
Note: Any deviation from this schedule requires written approval form the FDOE prior to implementation.
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Students to be Tested
Retakes
• Students who have not passed the Grade 10 Reading
assessment (FCAT or FCAT 2.0) required for graduation
participate in the FCAT 2.0 Reading Retake.
• Students who entered Grade 9 in Fall 2009 or earlier and have
not yet passed the Mathematics portion of the Grade 10 FCAT
participate in the FCAT Mathematics Retake.
13
Students to be Tested
Special Program Students
Program
District School Participation Registration/Reports
Number Number Status
Miami-Dade Online
Academy* (MDOA)
13
7001
MUST
Miami-Dade Online
Academy
*MDOA students will be placed in a test session at the assigned schools to be
tested; therefore these students will be managed in PearsonAccess by school
staff.
FLVS Full-Time High 71
School*
0400
MUST
Florida Virtual School
*FLVS students will be managed in PearsonAccess by FLVS staff. If a students
needs to be resumed, school staff will contact the FLVS office.
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Students to be Tested
Students with Disabilities (SWD)
• Eligible students with disabilities participate in the applicable
Retake test(s) in one of the following with, or without
accommodations, as documented on an IEP or 504 Plan.
English Language Learners (ELLs)
• Eligible ELLs are expected to participate in the applicable Retake
test(s) no matter how long these students have been receiving
services.
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Accommodations
Students with Disabilities
• Must be documented on the student IEP or Section 504
plans
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
• Paper-based Accommodations
− Reading Passage Booklets (students test on the
computer)
− Regular print
− Large print (New as Unique Accommodation for CBT)
− Braille
− One-Item-Per-Page
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Platform: TestHear
Assigning Accommodated Test Forms
Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
17
Assistive Devices
Accommodations
English Language Learners (ELL)
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
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Test Administration and Security Procedures
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net/
TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
• District-Level Certification
Form
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Florida Statute and State Board
Education Rule
Prohibited Activities
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student
responses to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
20
Florida Statute and State Board
Education Rule
Prohibited Activities
• Allowing students to handle secure materials
before or after test administration.
• Leaving secure materials unattended.
• Leaving secure materials in classrooms or
taking them out of the building overnight.
• Administering the FCAT to family members.
21
Electronic Devices Policy
Prohibited Activities
• Possession of any electronic device that reproduces,
transmits, calculates, or records IS cause for invalidation.
− “Possession” is defined as “within arm’s reach,” even
if the electronic device is not visible.
− Students should not have cell phones in their
pockets, clipped to their belts, at their desks, or
anywhere they can be easily accessed during a break
or testing.
• Test administrators and proctors should also turn-off
their electronic devices during testing.
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General Security Guidelines
•
•
•
•
•
•
•
Do
Provide secure storage
Restrict access
– 3 or fewer keys
Handle secure materials,
including affixing of labels in a
limited-access area
Secure visual barriers on
computer workstations
Maintain documentation
– Chain of custody
– Book assignment to students
Train test administrators and
proctors
Monitor students during lunch
break or extended breaks
•
•
•
•
•
Do Not
Allow unauthorized access to
materials or content
Open secure materials prior to
date allowed
Allow untrained or uncertified
staff to test students
Coach or provide assistance
during test administration
View, review, copy, or debrief
test content
23
Reporting Irregularities
• All school staff are professionally responsible for
ensuring appropriate administration procedures and
reporting any irregularities.

Reporting procedures
− Specified in Standards, Guidelines, and Procedures
for Test Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District Administrative
Office
 Appropriate investigative unit, if applicable
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What’s New for Fall 2012
Student Honor Statement
• Prior to testing, students are required to read and
acknowledge a Student Honor Statement that reads: “I
understand that giving or receiving unauthorized help
during the test is cheating and if I give or receive such
help during this test, it will result in the invalidation of my
test results.”
• Students taking a computer-based test must read the
statement and check a box beside the statement, “I
agree” at the beginning of the test. In paper-based tests,
a signature line appears below the Student Honor
Statement.
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Caveon Data Forensics
• The FLDOE has contracted with Caveon Test
Security to provide its Caveon Data Forensics™
for all statewide assessments.
• Caveon will analyze data to identify highly unusual
test results for two primary groups:
– Students with extremely similar test responses;
and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Flagging only the most extreme results
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Test Administrator
Before, During, and
After Testing
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Test Administrator Before Testing
• Sign and return an FCAT/FCAT 2.0 Test Administration and
Security Agreement, which indicates that the test
administrator:
 Has received training
 Has read the Test Security Statute and State Board
Rule
 Has read all applicable portions of the Test
Administration Manual
 Understands and agrees to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator
Prohibited Activities Form
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Test Administrator Before Testing
Establish an Appropriate Setting
• Maintain comfortable seating, good lighting, adequate ventilation, and
sufficient workspace in testing rooms.
• Students must not be able to easily view other students’ computer
screens or test materials.
• Post the sign that reads TESTING—Please Do Not Disturb and display
starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room.
• Open each student workstation in the testing room to the student login
screen, but do not log in for students.
• Display the student comment form URL, or create shortcuts on student
workstations.
(www.FLAssessments.com/RetakeStudentCommentForm)
• Ensure that you have a way to contact the technology coordinator or the
school assessment coordinator without leaving the room unattended.
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Test Administrator Before Testing
Test Administration Manual
• Use the Fall 2012 Reading & Mathematics Retake Test Administration
Manual to read the test administration scripts to students.
• When testing students with accommodations, you may need to modify
the scripts. Review the scripts BEFORE testing begins to determine the
necessary modifications. Do not interpret this as permission to
paraphrase test items.
• Scripts and instructions for the administration of accommodated
computer-based test forms (large print, color contrast, zoom, screen
reader, assistive devices) are provided in Appendix A.
• Appendix D on page 201 is the CBT Test Administrator Quick
Reference Guide.
– Lists possible error messages students may encounter, explanations for
each message, and possible solutions.
– A helpful resource for test administrators during testing.
30
Test Administrator Before Testing
Session Roster
• A list of all students scheduled in a test session and includes the
following information:
 Test Administration
 Session Name
 Test to be Administered
 Test Code (password)
 Student Name
 Florida ID Numbers
 Student Birth Dates
 Class information
 Login ID
• Session Rosters must be handled in a secure manner
and returned to the school assessment coordinator
immediately after each test session is completed.
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Test Administrator Before Testing
32
Test Administrator Before Testing
Required Administration Information
The Session Roster may be used to verify or record most
required administration information, including:
•
•
•
•
•
Students assigned to the room
Attendance information
Accommodations provided
Test group code
Unique security number of secure documents assigned to
each student
• Signatures of test administrator and school assessment
coordinator and dates for when secure materials are received
and returned
33
Test Administrator Before Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the manual provide
instructions for scheduling students into test sessions and printing
Student Authorization Tickets.
• For each test, each student needs a Login ID and a test code
(password), which are printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Students taking the FCAT 2.0 Reading tests will log in using the same
Student Authorization Tickets for both sessions.
• Give each student a ticket only AFTER all students have entered the
testing room, as instructed in the script.
• All tickets must be collected BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure manner
and returned to the school assessment coordinator immediately
after each day of testing is completed.
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Test Administrator Before Testing
Student Authorization Tickets (cont.)
35
Test Administrator Before Testing
Seal Code
• A seal code is a unique four-digit number used to allow students
to access Session 2 of the computer-based FCAT 2.0 Reading
test after they have completed Session 1.
• TestNav and TestHear require a seal code to proceed to Session
2 on Day 2.
• Seal codes will be provided in PearsonAccess, and all students
in a test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
the Session 2 administration script is read to students.
• Students are not able to return to Session 1 once they have
logged in to Session 2. Students will log in using the same
Student Authorization Tickets for both test sessions.
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Test Administrator Before Testing
Seal Code (cont.)
37
Test Administrator Before Testing
Seal Code (cont.)
Students
will exit
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
38
Test Administrator Before Testing
Sections
• Sections should not be
confused with Sessions.
– Sections are designations
within TestNav/TestHear
that separate the actual
test content from other
content (e.g., Welcome
Screen, Test Group Code).
39
Test Administrator Before Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Each group of tested students in a testing room should
receive a unique test group code.
• School assessment coordinators will create their own
unique four-digit codes and distribute test group codes to all
test administrators.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
40
Test Administrator Before Testing
Test Code
Test Group Code
A six-character code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see the
first question.
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Test Administrator Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must record the following information:










The room name/number
Student names and the location of students in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students change seating or are moved to a different location
during a test session, a new seating chart must be created.
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Test Administrator Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
43
Test Administrator Before Testing
Mathematics Reference Sheet
• The computer-based test has a pop-up window that
includes the FCAT Mathematics Retake Reference Sheet.
• Paper copies are provided for ALL students taking the
FCAT Mathematics Retake.
• Also available at www.FLAssessments.com/FallRetake and
as a perforated sheet in Appendix E of the manual and may
be photocopied if necessary.
• After testing, collect all reference sheets. Package and
return the used and unused worksheets in the District
Assessment Coordinator ONLY box.
• Used reference sheets are secure materials.
44
What’s New for Fall 2012
CBT Worksheet
• For use with CBT Reading Tests
beginning this fall
– Refer to Weekly Briefing #12622
• One per student to be distributed to
students at the beginning of each
Reading 2.0 test session.
– Test administrators must ensure
that students have enough desk
space to use their folders.
• After testing, collect all CBT
worksheets. Package and return the
used and unused worksheets in the
District Assessment Coordinator ONLY
box.
• Used worksheets are SECURE 45
materials.
Test Administrator Before Testing
Computer-Based Test Work Folders
• A piece of yellow 11x17 paper folded in half with graph
paper printed on the back cover used for the Mathematics
test used to work the math problems.
– Distributed to students at the beginning of Mathematics test
sessions.
– One work folder should be sufficient for each student;
however, students may request additional folders.
• Test administrators must ensure that students have enough
desk space to use their folders.
• After testing, collect all work folders. Package and return
the used and unused folders in the District Assessment
Coordinator ONLY box.
• Used work folders are secure materials.
46
Test Administrator Before Testing
Reading Passage Booklets
• Provided to eligible students taking computer-based
Reading tests who have this accommodation identified in
their IEPs or Section 504 plans.
– Contains reading passages but do not contain test items.
– Students will respond to test items on the computer.
• Sessions 1 and 2 of the Reading Passage Booklets are
sealed separately. Students should break the appropriate
seal at the beginning of each session, according to the
instructions in the administration script.
• Reading Passage Booklets are secure materials and
must be stored in a secure location before and after
testing.
47
Test Administrator Before Testing
Calculators
TestNav
• TestNav has a built-in, four-function calculator in the FCAT
Mathematics Retake.
• Once a student has participated in a practice test, he or she may
request to use an approved handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request one, as
indicated in the test administration script.
TestHear
• TestHear does NOT have a built-in four-function calculator.
• Students taking an accommodated CBT form of the FCAT
Mathematics Retake should be provided an approved
handheld four-function calculator at the beginning of the
test session, as indicated in the test administration script.
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Test Administrator Before Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
 Do Not Disturb Sign
 Electronic Devices Sign
 Session Signs (FCAT 2.0 Reading Tests)
• Cover Sheets
 TO BE SCORED Cover Sheet
 NOT TO BE SCORED Cover Sheet
49
Test Administrator During Testing
• Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere to
the instructions between the SAY boxes.
• Keep accurate time for each test session and display times for
students.
• While you may encourage students to continue working, you
may not talk with them about test items or help them with their
answers.
• If students finish the test before the allotted time for the session
has elapsed, you may encourage them to go back and check
their work.
• It is not appropriate to use cell or classroom phones, grade
papers, or work on the computer during testing.
• Maintain test security at all times and report violations or
concerns to your school assessment coordinator immediately. 50
Test Administrator During Testing
Ensure the following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens or
pencils, and the following materials, as applicable: work
folders, worksheets, calculators, Reading Passage Booklets,
and reference sheets.
• Students agree to the Student Honor Statement and enter
the correct test group code.
• Students do not have books, notes, extra scratch paper, or
electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them.
• Students do not talk or make any disturbance.
• Students are working independently.
51
• Students are working in the correct test.
Test Administrator After Testing
Complete the following tasks after testing:
• Verify that all required administration information has been
collected.
• Collect all accommodations actually used by each student in your
required administration information.
• Notify the test chairperson immediately if any secure materials
(Student Authorization Tickets, Session Rosters, Reading
Passage Booklets, work folders, or reference sheets) are
missing.
• Verify that your seating chart and Security Log have been
completed correctly.
For paper-based accommodations:
• Organize your materials as outlined on pages 55-56 in the
manual.
Complete the Fall 2012 Retake Test Administrator Comment
52
Form at www.FLAssessments.com/FallRetake.
School Assessment
Coordinator
Before, During, and
After Testing
53
School Assessment Coordinator
Before Testing
Receive Test Materials
• You will receive the following materials, as
appropriate for your school:





CBT Worksheets (as an attachment)
Work folders
FCAT Mathematics Retake Reference Sheets
FCAT 2.0 Reading Retake Passage Booklets
Other materials, as indicated in the Fall 2012 Retake Manual (as
applicable)
• Ensure that an adequate supply of working calculators is
available prior to the beginning of test administration.
54
School Assessment Coordinator
Before Testing
Receive Materials and Maintain Security
• Box contents are listed on pages 57-58 of the manual.
• Inventory the contents of your boxes within 24 hours of receipt
and report missing materials immediately to 305-995-7520.
• Keep materials secure at all times.
• No more than three individuals may have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
(applying student labels) until three (3) days prior to testing.
• Save the original boxes for returning special document
materials.
• If you need additional materials, please contact the Test
55
Distribution Center at 305-995-3743.
School Assessment Coordinator
Before Testing
Communicate Testing Policies to Parents and
Students
 Electronic Devices Policy—If students are found with
ANY electronic devices, including, but not limited to, cell
phones and smartphones, during testing OR during breaks,
their tests will be invalidated.
 Leaving Campus—If students leave campus before
completing the test (for lunch, an appointment, or illness,
etc.), they WILL NOT be allowed to complete the test.
 Student Honor Statement—Prior to testing, students will
be asked to acknowledge a Student Honor Statement that
reads, “I understand that giving or receiving unauthorized
help during the test is cheating and if I give or receive such
help during this test, it will result in the invalidation of my
56
test results.”
School Assessment Coordinator
Before Testing
Infrastructure Trial: September 24 – October 3
• Simulates a computer-based test using mock test items to test
the vendor’s, District’s, and schools’ hardware and network
capacity prior to the operational administration.
• Set up the Trial to use all computers scheduled to be used
concurrently during the Fall 2012 FCAT/FCAT 2.0 Retake
administration.
• Manage the test sessions in the PearsonAccess Training
Center
– Use the tools provided by Pearson to determine network user
capacity and bandwidth requirements
– Takes approximately thirty minutes for users to log in, complete
the exercise and submit the test
• Schools must complete a brief survey by October 3rd to certify
that the trial was conducted to identify any problems that need to
be addressed prior test administration.
57
School Assessment Coordinator
Before Testing
Creating and/or Updating School User
Accounts
• School user accounts are necessary to complete the CBT test activities.
• Create or reset your password for each Pearson site (operational and
training center).
• Create school user accounts for test administrators in Pearson site
(operational).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
 Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a school 58
user account.
School Assessment Coordinator
Before Testing
Train Test Administrators and Proctors
• Train all test administrators and proctors, including nonschool-based instructors (e.g., itinerant teachers) and several
employees to act as possible alternates.
• Train test administrators in the use of braille materials, as
applicable.
• Ensure that test administrators are aware of and have made
provisions for the exact accommodations needed for ESE
and/or ELL students.
• Review the Test Administrators’ Responsibilities Maintaining
Test Security Before, During, and After the FCAT/FCAT 2.0
(Attachment D) in your training packet.
• Test Administrators must be certified educators.
59
School Assessment Coordinator
Before Testing
Provide instructions for test administrators to handle
these circumstances.
• A student has not participated in a practice test session.
• A student has trouble logging in the first time.
• A student cannot see the shading on the Test Group Code
screen.
• A test administrator does not have a Student Authorization
Ticket for a student.
• A Student Name or Florida ID is not correct (e.g., misspelled)
on the Student Authorization Ticket.
• A test administrator is concerned that a student is unable
(e.g., too ill) to finish the test.
• A student Exits the test to finish later and logs out of the test
session.
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• A student is in the wrong test session.
School Assessment Coordinator
Before Testing
Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors for computer-based tests.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer
students whenever possible.
61
School Assessment Coordinator
Before Testing
Arrange Practice Test Sessions
• Before a student can participate in this computer-based
administration, the student must complete the correct ePAT to
learn how to use the computer-based system.
• If a student has previously participated in an ePAT for the
subject test he or she will take, the student is NOT required to
participate in an ePAT for this administration.
• Students who require accommodated CBT forms (e.g., large print,
color contrast, zoom, screen reader, assistive devices) must
complete a practice test for the specific accommodated form or
form combination that they will use during testing.
• To access instructions for downloading and installing the ePAT
Launcher and practice test content, including accommodated
forms, go to www.FLAssessments.com/ePATs.
– The technology coordinator will need to download and 62
install the software.
School Assessment Coordinator
Before Testing
PreID File and Test Sessions
• PreID file is based on student information as of August 31
 Schools may add new students using the Create New Student
wizard after September 7, 2012.
• All students testing on the computer that were captured in
the PreID file will be in a class called FL CLASS.
• Test sessions were automatically created via the PreID
upload. Test sessions are:
– RR2-Reading
– MRT-Mathematics
Note: An error with cohort year was discovered in the PreID file after the
file was uploaded. Affected schools were delivered a list of students that
should NOT take the Mathematics Retake test.
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School Assessment Coordinator
Before Testing
PreID File and Test Sessions
• Print the Session Roster for each test session (RR2Reading and MRT-Mathematics)
– Compare against school generated list to verify eligibility, and
– Verify Student Name and Student Florida ID for accuracy
• Place verified students in new test sessions.
• Maintain a list of test sessions to provide to the technology
coordinator to cache test content for all sessions.
– Test sessions can be cached a week prior (October 1st) to the
test administration window.
• Instructions on how to create a test session and verify
student information are on pages 64-65 of the Fall 2012
manual.
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School Assessment Coordinator
During Testing
• Ensure the test sessions have been started in PearsonAccess.
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are being properly completed, and required
administration information is being collected.
• Be available during testing to answer questions from test
administrators and to resolve any technical issues.
• Technical issues that are not immediately resolved must
be reported to Student Assessment and/or Region ITS
staff for support and guidance.
• In PearsonAccess, monitor session status and resume students’
tests, if necessary.
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• Arrange for and supervise make-up administrations.
School Assessment Coordinator During
Testing
Test Session Management
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
85
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
86-87
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
87-89
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FDOE or
Pearson. Only mark a student’s test complete if the test is intended to be
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scored.
School Assessment Coordinator
After Testing
• Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation.
• Make copies of all collected required administration information, seating
charts, and Security Logs and file the copies.
• In PearsonAccess, stop test sessions and invalidate student tests, if
necessary (pages 93-94).
• Test sessions must be “stopped” and invalidations must be recorded
in PearsonAccess by October 19.
• In PearsonAccess, record accommodations actually used by students
(pages 94-95 in the manual).
• Accommodations must be recorded in PearsonAccess by October 19.
• Organize materials and return them to your district assessment
coordinator.
• Complete the Fall 2012 Retake School Assessment Coordinator
Comment Form at www.FLAssessments.com/FallRetake, and
encourage test administrators to complete a form.
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School Assessment Coordinator
After Testing
Test Invalidation
• A test MUST be invalidated if any of the following circumstances
occurs:
 A student has an electronic device during testing
 A student is cheating during testing
 A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
 A student becomes ill and is unable to finish
 A student is not allowed the correct amount of time
 A error occurs in the administration of an accommodation
 A student works in the incorrect session
 An error occurs in test administration or procedures
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 A disruption occurs during testing
School Assessment Coordinator
After Testing
Test Invalidation
• Remember that the purpose of invalidation is to identify when the
validity of test results has been compromised.
• When a student’s test is invalidated for any reason, record the
invalidation in PearsonAccess according to the instructions on
pages 93-94 of the Fall 2012 Retake Manual. For paper-based
accommodations, return the invalidated test with the DNS
bubble(s) gridded with all other TO BE SCORED materials
(PBT).
• More information about test invalidation policies may be found on
pages 18-19 of the Fall 2012 Retake Manual.
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School Assessment Coordinator After
Testing
Test Session Management Tasks After Testing
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
92-93
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
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Invalidate tests
Any tests that should not be scored must be
invalidated.
93-94
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
94-95
Note: Test sessions must be STOPPED after all students are in “Completed” or “Marked 70
Complete” status.
Paper-Based Tests (PBT)
The following slides relate to the administration of paperbased tests (regular print or braille), which are only offered
as accommodations for students who have such
accommodations identified in their IEPs or Section 504
plans.
Each slide contains an icon of a pencil and a test to
indicate that the information pertains to paper-based tests
only.
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PBT Materials
Needed for Testing
• Test Documents
 FCAT Mathematics Retake Test and Answer Books
 FCAT 2.0 Reading Retake Test and Answer Books
• Reference Sheets – packaged in packs of 5 and
20 and shipped with test materials
• Calculators
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PBT Chain of Custody Form
• The Test Materials Chain of
Custody form is available in
Appendix E of the Fall 2012
Retake Manual and on
PearsonAccess and posted at
www.FLAssessments.com/Fall
Retake.
• The form must be maintained
as test materials are handled
before, during, and after testing.
• A certified educator must be
present at all times that test
materials are handled directly.
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PBT Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit.
• Packing list will indicate the number ranges assigned to
each school.
• Written documentation of the number ranges must
be maintained at all times during distribution and
return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
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PBT Sample Student Grid Sheet
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PBT DNS and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See page 16 of the manual for circumstances when the
bubble should be gridded.
• If a “Do Not Score” (DNS) bubble has been gridded by
mistake, erase the DNS bubble and grid the UNDO
bubble. Package the document with other TO BE
SCORED materials.
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PBT Sample Preidentified
(PreID) Student Label
• Four elements must be correct on PreID labels: student
name, Florida ID number, district number, and school
number.
• If the student name, Florida ID number, district number,
OR school number is INCORRECT on a label, a
replacement non-preidentified test and answer book
MUST be gridded.
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PBT School Assessment Coordinator
After Testing
Return Test Materials to Your District Assessment Coordinator
1. Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets from the test and answer books.
3. Make copies of the records of required administration information.
4. Make copies of all Security Logs and seating charts and file the copies.
5. If a test has been invalidated, verify that the DNS bubble has been gridded and that
the document is placed with TO BE SCORED materials.
 Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
 Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place
the document with TO BE SCORED materials.
6. Use the cover sheets to separate test materials for return.
Mispackaged materials or materials returned past the established pickup
dates will delay reporting of student results.
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PBT School Assessment Coordinator
After Testing
Complete Document Count Forms
1. Verify that all documents from makeup sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top of
the first stack of corresponding TO
BE SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
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PBT School Assessment Coordinator
After Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Documents for each special program (FLVS Full-Time High
School or Miami-Dade Online Academy), if applicable must
be banded separately.
• Complete all fields on the paper band.
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PBT School Assessment Coordinator
After Testing
Package Materials for Return
Prepare the following types of boxes for return to your district
assessment coordinator (as appropriate):
• RED labeled boxes – All TO BE SCORED Materials (regular
print paper-based tests)
• WHITE labeled boxes – TO BE SCORED Special
Documents (Braille), if applicable
• YELLOW labeled boxes – All NOT TO BE SCORED
Materials, including Braille Not To Be Scored materials
• District Assessment Coordinator ONLY boxes (no label)
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PBT TO BE SCORED Test and Answer
Books Packaging Diagram
82
PBT Special Documents (Braille)
Packaging Diagram
83
PBT: NOT TO BE SCORED
Not To Be Scored materials
(Yellow-labeled) boxes
• Test and answer books (unused preidentified and
non-preindentifed).
• Reading Passage Booklets (CBT only), (used and
unused)
• Defective documents with DNS bubbles gridded.
• Special document (Braille) materials (unused) and
any special documents with DNS bubbles gridded.
• Note: No special order is required.
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District Assessment Coordinator Only Box
TEST
FCAT/FCAT 2.0
Reading and
Mathematics Retakes
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
•
Original Administration Record /
Security Checklist or school’s
developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Worksheets (used and unused)
Reference Sheets (used and unused)
CBT Work Folders (used and unused)
Session Rosters
Seal Codes
School Procedural Checklist (FM-6927)
Keep copies of documentation for your records.
LABEL
COLOR
No Return
Label – Mark
Box “District
Coordinator
ONLY”
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Return Schedule
Senior High Schools and Alternative Centers:
RED -“To Be Scored”
Hand-deliver all “To Be Scored” and “Not To Be Scored”
(Regular Print)
FCAT Reading 2.0 and Mathematics Retake Paper-Based
and WHITE -“To Be Scored” Accommodations to the Test Distribution Center (TDC) on:
(Braille)
Wednesday or Thursday, October 17-18
YELLOW- “Not To Be
Scored”
(including Braille “Not to be
Scored” materials)
District Assessment
Coordinator Only Box
Senior High Schools and Alternative Centers:
Hand-deliver to TDC the District Assessment Coordinator
Only Box on:
Tuesday – Thursday, October 23-25
Adult Centers Only:
Hand-deliver to TDC ALL FCAT/FCAT 2.0 Retake materials (including calculators) on
October 23-25, 2012.
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Note: Test materials may be returned earlier than the designated date if testing is completed.
Comment Forms
• After testing, test administrators, school
assessment coordinators, technology
coordinators are encouraged to complete
the appropriate comment form located at
www.FLAssessments.com/FallRetake.
• Thank you for your valuable feedback!
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Pearson Support and PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Fall 2012 Retake Manual provides the
following information:
• PearsonAccess
 User Accounts
− FDOE distributed instructions for setting up user accounts to district
assessment coordinators.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
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Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director I
Email: [email protected] or
Mara Ugando, Staff Specialist
Email: [email protected]
305-995-7520
Infrastructure and System Support
Roly Avila, Supervisor
Email: [email protected]
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